Discussions provide a way to track comments about a particular line item or sheet. Many customers paste relevant emails into a discussion as well.
Starting a Discussion on a Row
- You can add a discussion to any row by clicking on the discussion bubble icon for that row in the discussion column (on the left, next to the attachments column paperclip).
- Once you've started a discussion (by creating the discussion title and first comment), a discussion bubble will appear on that row to let collaborators know that a discussion exists on that row. They can click on the discussion bubble to add their own comments (if they have Editor permission on the sheet).
Attached Files
- When you add a comment, you can also attach relevant files, Google Docs or links.
- If you email a discussion or comment, there is a checkbox option at the bottom of the email form to include links to attached files in the email.
Print, Email, Edit, Delete
- Using the icons on the right side of the discussion form, you can print or email an entire discussion or an individual comment.
- You can Edit or delete comments that you have added. If you are an owner or an admin of a sheet, you can delete other people's comments.
Discussions Tab
- The Discussions tab on the bottom of the sheet provides a summary list of all discussions on the sheet and what row they're on.
- You can add a general sheet-level discussion from the Discussions tab.
Workspace Discussions
- You can start or add to a discussion on a workspace in the Discussions tab at the bottom of a workspace. The Discussions tab in a workspace will summarize all discussions in the workspace, including those on a sheets and rows in the workspace.
Who can participate in discussions?
Anyone who is shared the sheet as an Editor or Admin can add comments to a discussion. You can also get comments from external parties by sending them an update request on a sheet or row that has a discussion associated with it. The update request link will give the external party access to the sheet or row (one time only), enabling them to click on the Discussion and add a comment.
How will I know if someone has added a comment to a discussion?
Go to the Alerts tab for a sheet and set a notification for yourself that includes changes to discussions. Or you can go to the Recent Activity tab at the bottom of the sheet, and turn on the Highlight Changes feature. If someone has added to a discussion in the specified time period, the discussion icon in that row will be highlighted.
