Any project or plan can be made more manageable by breaking it down into a list of tasks. Whether you’re managing a group project at work, planning an event, or organizing your daily routine, creating a detailed task list will help ensure a smooth process and successful outcome. Even a basic to-do list can be a great organizational tool - and it’s always satisfying to mark off all the completed tasks on your checklist. But you can also create a task list template that helps you prioritize items, track progress, assign deadlines, or plan multiple days in advance.
We’ve compiled a variety of free task list templates in Microsoft Word and Excel format that are designed for easy customization and printing. Choose from templates for business use, basic calendar or checklist templates, personal or student planners, and even a template for tracking household chores. We selected these to cover a wide range of common uses for task list templates, but many of them could be adjusted to suit multiple needs.
We've also included pre-built task list templates in Smartsheet, an easy-to-use online task management tool in a simple spreadsheet format.
Personal Task Tracker
This task tracking template documents the progress of each item on your list, making it easy to asses the status of individual tasks or an entire project. Start and end dates are included, and completed tasks can be clearly marked. This template keeps things simple by providing only essential tracking information, but there is also space for notes in case you need to include further detail or instructions.
Gantt Chart Task List
Get a visual picture of your scheduled tasks with this Gantt chart template. Often used in project management, a Gantt chart shows the duration of each task as a horizontal bar that spans start and end dates. This makes it easy to see the different phases of a project, identify dependencies, and prioritize tasks. A Gantt chart can be useful for managing any task list that spans a set period of time.
Project Task List
Designed for project management, this task template could be used in a business setting as well as for personal projects, such as a home remodel. The template provides sections for project tasks, priority, deadlines, assignees, and deliverables. It also allows you to track project costs and compare estimated hours to actual hours. This is a detailed template that can easily be edited to match the exact needs of your project.
Daily Task List
With this daily task list template you can schedule tasks throughout the day while also planning ahead for an entire week. You choose the starting time for each day, as well as the starting date for your weekly calendar view. You can also adjust the time interval of each task, which allows you to break down each hour into incremental tasks, if needed.
Weekly Task List
This weekly task list schedule includes columns for assigning a category to each task, along with deadlines and completion status. The default weekly calendar runs from Sunday to Saturday, but you can also choose the starting date for the week. If you need a calendar and task list combined, this template offers an easy solution.
To-Do List with Drop-Downs
This simple to-do list template includes drop-downs for indicating priority and status on each item. When a task is marked as complete the row changes color, so you can quickly spot which tasks are still in progress or have yet to be started. This task template could be used for a broad range of applications, from organizing homework assignments to planning an event or tracking work projects.
Household Chores Task List
This chore list template allows you to create a weekly schedule for all of your household tasks. Create a list of tasks and then assign each item to an individual for any day of the week. The colorful calendar view and simple format make this template easy to use, so you can streamline the planning process and get started organizing your home. Additionally, you always have the option of saving the template in PDF format and then printing a copy to share with others.
Prioritized Task List Template
Create a prioritized task list in Word format. This template provides a to-do checklist with highest priority items listed first. There is also a section for notes so that you can elaborate on your tasks or add reminders. This template offers a simple way to stay organized while ensuring that high-priority tasks are not overlooked.
Basic Task Checklist Template
This task checklist offers a basic outline with checkboxes for each item on your to-do list. It also has sections for documenting the due date and status of each task to assist you in planning and prioritizing. After downloading this template, save a blank version so that you have a master copy ready to print and use any time you need to create a new task checklist.
Task Analysis Template
Use this task analysis template to determine the resources and time required to successfully complete a given task. The template includes sections for delineating the steps involved in a task, the resources (which could be human, mechanical or monetary) required for each step, and time spent. This provides a detailed analysis of a task, which can be useful for training purposes or any situation in which a process needs to be understood or evaluated.
Job Task Analysis Template
A job task analysis can be used to determine which tasks are critical for a certain job. Identifying tasks in this manner can help to determine the scope of a job, appraise employee performance, inform training methods, and improve work processes. On this template, you can list the tasks that are required to complete a job and then rate the importance of each task, along with how frequently the tasks are performed. You can also document your source of information for each task.
Action Item List Template
Help your team stay organized and on task with this action item list in Word format. The template includes a tracking number for each action item, start and due dates, the assigned owner for each task, and a notes section for adding updates or resolving issues. By defining and scheduling tasks as clearly actionable items, you can track individual and team progress while creating a useful communication tool for all team members.
Business Trip Checklist Template
Preparing for a business trip may include managing staff adjustments at work, making schedule changes with family members or caregivers at home, taking on extra workload to prepare for the trip, plus packing everything you’ll need. Use this business trip checklist template to help make the process more manageable and reduce the likelihood of forgetting a vital task or travel item. Simply edit the template to reflect your agenda, and then mark each item off your checklist as it’s completed.
Day Planner Template
This detailed day planner template provides multiple sections for planning various aspects of your day, from shopping needs to meals and appointments. There is also room for a general task list where you can mark items as complete or in progress and add notes. Customize the template by relabeling sections to match your daily routines.
Student Planner Template
Students can plan for the week by using this free template to keep track of classes and assignments. The template includes columns for listing the due date and status of each assignment, which helps students to stay organized, prioritize workload, and meet deadlines with less stress.
Discover a More Powerful Task List Tool with Smartsheet
Smartsheet is a cloud-based project and process management tool in a familiar spreadsheet layout. You can create a task list in Smartsheet to plan and organize your work, and to monitor the status of specific tasks. In fact, Smartsheet has several pre-built templates to suit your many task list needs - everything from a team task list to a project tracking sheet.
Each of these templates is fully customizable, so you can add or delete columns to fit your needs. Attach relevant documents directly to a task row, or add additional comments about a task in the Discussions section. For a more visual representation of your work, you can view your list in a Gantt chart, on a calendar, or in Card (kanban) View. Share your sheet with team members to keep them updated on progress, and enable alerts and reminders so no task gets forgotten.
Smartsheet helps team members organize and manage their work with anytime, anywhere access. Make status updates and mark completed tasks in real time, and request updates on task status to ensure that everyone is up to date.
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