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Article

3 Templates to Streamline Key HR Functions

by Staff Writer

Human Resources (HR) teams are responsible for managing companies’ most valuable assets: their people. With a mandate that includes balancing the needs of management and employees, and responsibility for key functions such as talent acquisition, new-hire onboarding, employee engagement, and performance management, HR teams face a big job — and one with direct links to the bottom line.

According to Gallup’s State of the Global Workplace Report, businesses that rank in the top quartile for employee engagement are 17 percent more productive and 21 percent more profitable than companies with low engagement scores. And most companies have room for improvement. Around the world, just 15 percent of adults report that they are highly involved in and enthusiastic about their work and workplace.

Meanwhile, the results of low engagement are incredibly costly. According to the Work Institute’s annual retention report for 2018, voluntary employee turnover alone cost U.S. businesses more than $600 billion last year. Costs such as sluggish performance and a weak drive to innovate can be harder to measure.

Our template sets for human resources can reduce the complexity of some of the most important functions within HR, improving organization, visibility, and other challenges that seem to grow along with headcount. Here are three helpful templates to help you best manage core HR functions:

1. New Employee Onboarding Template Set

new employee onboarding template

When a new employee starts, getting started on the right foot can have a long-lasting impact: successful onboarding is linked to higher job satisfaction, engagement rates, and a stronger commitment to the business.

Smartsheet’s new employee onboarding template set helps you to plan and track the various streams and processes involved in getting new employees up to speed, including 30-day onboarding dashboards, personal hubs for new employees, real-time task reports and logs, and other customizable features. This makes it easy for new employees to find and access key onboarding resources, empowers managers to participate in the process, and resolves other common onboarding complexities so employees can hit the ground running.

 

2. Employee Contact Lists Template Set

employee contact list template

As org charts grow ever more complex, so too is the task of maintaining up-to-date employee records. While it’s easy to see how updating contact lists can get bumped to the bottom of the priority list for busy HR staff, these records are important both for conducting day-to-day business functions, as well as for quickly addressing extraordinary and unexpected scenarios — from crisis management to lawsuits. When such circumstances do arise, having to dig through files to find employee information can waste precious time that could better be used working on a solution.

The employee contact list template set makes compiling and maintaining these records far easier by empowering teams and individuals to maintain their own information, easing the burden on HR. Employees can simply upload their own photos and make changes to their details as needed. The template also improves the visibility and organization of employee information with viewing options that include card and grid views, sorting capabilities by name, department, and other attributes, as well as powerful filters to help you find employee information fast.

 

3. Corporate Hub Template Set

corporate hub template

Corporate hub templates allow you to put important information and resources at everyone’s fingertips using a variety of flexible dashboards you can set up and customize yourself. From a central company or departmental dashboard that link off to key resources, to community question and answer tools, the templates included in the corporate hub set make it easier than ever to create attractive centralized resource pages and other community support tools. Flexible sharing tools mean you can choose to share your hub in its entirety, or limit access to specific sections to specific individuals.