RFP TEMPLATE FOR REMOTE

COLLABORATION TOOLS

REQUEST FOR PROPOSAL	YOUR LOGO

REGARDING
Insert Remote Collaboration Tools Project Title

ISSUED BY
COMPANY NAME 123 Company Address Drive Fourth Floor, Suite 412 Company City, NY 11101 321-654-9870 web address

ABOUT OUR COMPANY
<Provide general overview of <insert company name>, including products or services provided, mission and vision, background, location(s), and number of employees.>
REQUEST PROCESS
This document is not an agreement, but rather a request to receive a proposal from vendors interested in providing collaboration software to <insert company name>.

RFP SCHEDULE
ACTIVITY	DATE
RFP distribution
Intention to Bid due to <insert company name>
Vendor Questions due to <insert company name>
Vendor Answers returned
RFP Response due to <insert company name>
Demonstrations
Selection

<INSERT COMPANY NAME> CONTACTS
PRIMARY
CONTACT NAME	TITLE
TELEPHONE	EMAIL
SECONDARY
CONTACT NAME	TITLE
TELEPHONE	EMAIL

INTENTION TO BID
Send an email to the primary contact by the ‘Intention to Bid’ due data to confirm your intent to bid or not to bid.
VENDOR QUESTIONS
Send questions to the primary contact prior to the ‘Vendor Questions’ due date.

RFP RESPONSE
Submit your RFP to the primary contact prior to the ‘RFP Response’ due date.
NOTIFICATIONS
All vendors will receive notification of the final selection.
GENERAL EVALUATION CRITERIA
Vendor must demonstrate financial stability Vendor must offer hardware and software documentation Available customer references Service level commitments Support and maintenance End-to-end encryption Clear pricing Easy implementation

VENDOR DETAILS
Please share the following details about your company.
Company Name Address Telephone Website Mission History Company Size and Locations Executive Team Target Buyer Customers Customer Success Initiatives

REQUIREMENTS
Please respond to the following:

Provide an overview of the proposed solution and the problems it solves.

How does the proposed solution compare to the competition?

Describe the solution’s data protection and security controls.

Describe the solution’s functionality.

How does your solution:

Improve productivity

Improve communication

Simplify remote work

Promote and increase employee engagement

Build connections between teammates

Allow for document sharing

Aid in managing global remote teams

Enable real-time collaboration

Support anytime, anywhere access

Support multiple languages

Integrate with other tools

Ensure data protection

Simplify adoption

Provide an overview of the solution’s architecture.

Describe the solution’s configuration options.

List and describe third-party integrations.

Describe the future release schedule.

Describe the implementation process.

Provide customer success stories.

List at least three customer references.

Share a link to your customer community.

Provide licensing and service fees based on <insert number of users> users.

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