BLAMELESS PROJECT POST-MORTEM

MEETING AGENDA TEMPLATE

PROJECT NAME
MEETING DATE AND TIME
FACILITATOR
ATTENDEES

MEETING OBJECTIVES
Recap the project’s scope of work and deliverables. Was the project completed on time and on budget, and did it meet the client’s needs?
Before beginning the recap, remind the attendees that the meeting is blameless. Include the benefits of this format and examples of blameless statements. Repeat this sentiment as needed during the session.

TEAM DISCUSSION
Meeting leader notes
Start the session with an amusing project-related anecdote or a joke to set a light tone.
Post a timeline of the project that everyone can see.
Include major milestones.
What went right? What can be replicated during future projects?
Post each success above the timeline. Discuss how these successes can be replicated during future projects.
What could've gone better? What do we need to change?
Place each issue below the timeline. Include the action that was taken, the observed effects, what was expected, and any assumptions that were made. Remind attendees that they should focus on systems and processes, not people. Use the 5 Whys technique to get to the root cause of the issue. Performing this exercise should lead to the actions that need to be taken in order to prevent the issue from recurring.

ACTION ITEMS
What are the actions that we can implement now?
Include action item owners and target due dates.
What are the actions that will take some time to implement?
Include action item owners and target due dates.
WRAP-UP
Review the meeting outcome and thank the team.
FOLLOW-UP
Record when follow-up communication is needed.
Such follow-up communication will include the meeting notes (including the agreed-upon action items), notifications about the completion of each action item, status reports, and anything else agreed upon in the meeting.

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