SMALL BUSINESS CONTINGENCY

PLAN TEMPLATE BUSINESS CONTINGENCY PLAN BUSINESS NAME Street Address City, State and Zip webaddress.com Version 0.0.0 00/00/0000

VERSION HISTORY
VERSION	APPROVED BY	REVISION DATE	DESCRIPTION OF CHANGE	AUTHOR

PREPARED BY	TITLE	DATE
APPROVED BY	TITLE	DATE

TABLE OF CONTENTS

1.	BUSINESS FUNCTION RECOVERY PRIORITIES	3

2.	RELOCATION STRATEGY	3

3.	ALTERNATE BUSINESS SITE	3

4.	RECOVERY PLAN	4

5.	RECOVERY PHASES	4

A.	DISASTER OCCURRENCE	4

B.	PLAN ACTIVATION	4

C.	ALTERNATE SITE OPERATION	4

D.	TRANSITION TO PRIMARY SITE	4

6.	RECORDS BACKUP	5

7.	RESTORATION PLAN	5

8.	RECOVERY TEAMS	6

A.	TEAM ROLES	6

B.	TEAM CONTACTS	6

C.	TEAM RESPONSIBILITIES	6

D.	DEPARTMENTAL RECOVERY TEAMS	6

9.	RECOVERY PROCEDURES	7

A.	POTENTIAL RECOVERY PROCEDURE	7

10.	APPENDICES	8

A.	EMPLOYEE CONTACT LIST	8

B.	RECOVERY PRIORITIES	8

C.	ALTERNATE SITE RESOURCES	8

D.	EMERGENCY OPERATIONS CENTER (EOC) LOCATIONS	8

E.	VITAL RECORDS	8

F.	VENDOR LISTS	8

G.	IT SYSTEM REPORTS AND RESOURCES	8

H.	ALTERNATE SITE TRANSPORTATION INFORMATION	8

I.	IMPACT AND RISK ASSESSMENTS	8

J.	BUSINESS IMPACT ANALYSIS	8

K.	RECOVERY TASK LISTS	8

L.	OFFICE RECOVERY PLAN	8

BUSINESS FUNCTION RECOVERY PRIORITIES

Disaster recovery teams use this strategy to recover essential business operations at an alternate location site. The information system and IT teams restore IT functions based on critical business functions.

RELOCATION STRATEGY

ALTERNATE BUSINESS SITE

An organization uses the alternate business site and relocation strategy in the event of a disaster or disruption that inhibits the continuation of the business processes at the original business site. In the case of both types of disruptions, this strategy should include both short-term and long-term relocation sites.

RECOVERY PLAN

RECOVERY PHASES

These are the activities most needed for the business to continue, and the recovery plan should target these essential business functions. The recovery plan should proceed as follows:

DISASTER OCCURRENCE

The company declares a disaster and makes the decision to activate the rest of the recovery plan.

PLAN ACTIVATION

During this phase, the company puts the business contingency plan (BCP) into effect. This phase continues until the company secures the alternate business site and relocates the business operations.

ALTERNATE SITE OPERATION

This phase continues until the business can restore the primary facility.

TRANSITION TO PRIMARY SITE

This phase continues until the company can appropriately move business operations back to the original business site.

RECORDS BACKUP

RESTORATION PLAN

Disaster recovery / IT teams maintain, control, and periodically check on all the records that are vital to the continuation of business operations and that would be affected by facility disruptions or disasters. The teams periodically back up and store the most critical files at an offsite location.

RECOVERY teams

The company establishes recovery teams and divides the participants into appropriate groups based on job role and title. The organization designates a team leader for each team. It assigns a specific role or duty to each remaining member of the team.

TEAM ROLES

Team Leader, Backup Team Leader, Team Member

TEAM CONTACTS

Stored in the Contact List Appendix

TEAM RESPONSIBILITIES

Incident Commander, HR/PR Officer, Information Technology, Finance/Admin, Legal/Contacts

DEPARTMENTAL RECOVERY TEAMS

Business Contingency Coordinator, EOC Communications Team, EOC Human Resources Team, EOC Administration Team, Emergency Response Team, Information Technology Recovery Team

RECOVERY PROCEDURES

The company details the specific activities or tasks needed to recover normal and critical business operations. It describes each strategy by enumerating the specific set of activities and tasks needed to recover appropriately.

POTENTIAL RECOVERY PROCEDURE

Disaster Occurrence

Notification of Management

Preliminary Damage Assessment

Declaration of Disaster

Plan Activation

Relocation to Alternate Site

Implementation of Temporary Procedure

Establishment of Communication

Restoration of Data Process and Communication with Backup Location

Commencement of Alternate Site Operations

Management of Work

Transition Back to Primary Operations

Cessation of Alternate Site Procedures

Relocation of Resources Back to Primary Site

APPENDICES

This section lists all the appendices you need to carry out a BCP. These appendices include the following:

Employee Contact List

Recovery Priorities

Alternate Site Resources

Emergency Operations Center (EOC) Locations

Vital Records

Vendor Lists

IT System Reports and Resources

Alternate Site Transportation Information

Impact and Risk Assessments

Business Impact Analysis

Recovery Task Lists

Office Recovery Plan

DISCLAIMER Any articles, templates, or information provided by Smartsheet on the website are for reference only. While we strive to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the website or the information, articles, templates, or related graphics contained on the website. Any reliance you place on such information is therefore strictly at your own risk.