CONSTRUCTION BUSINESS CASE TEMPLATE

PROJECT TITLE

CONSTRUCTION BUSINESS CASE

COMPANY NAME

Street Address

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BUSINESS CASE TABLE OF CONTENTS

1.	EXECUTIVE SUMMARY	3

2.	PROJECT	3

BUSINESS NEEDS	3

PROJECT SCOPE	3

PROJECT BACKGROUND	3

ANTICIPATED OUTCOMES	3

PROJECT ASSUMPTIONS	3

KEY PROJECT STAKEHOLDERS	3

3.	PROJECT REQUIREMENTS	3

STATEMENT OF REQUIREMENTS	3

STRATEGIC ALIGNMENT	3

BUSINESS IMPACTS	3

ALTERNATIVES	3

4.	RISK MANAGEMENT	3

RISK ASSESSMENT	3

MITIGATION	3

RISK COSTS	3

5.	COST ANALYSIS	3

COSTS FOR ALTERNATIVES	3

6.	RECOMMENDATION	3

ALTERNATIVE OVERVIEW	3

PREFERRED ALTERNATIVE	3

PROJECT SCHEDULE	3

7.	PROJECT DELIVERY STRATEGY	3

8.	AUTHORIZATION	3

SIGNATURES	3

EXECUTIVE SUMMARY

An executive summary presents a brief and concise outline of the need, proposed solution, and justification for the solution. Write this last. Describe the reasons for the project, the current situation, why it presents problems, and the benefits derived from changes. Write a broad outline of the scope of the project, briefly describe the business impact, and note any risks possible. While writing, consider that stakeholders and others will often read only the executive summary. Also, consider that your reading audience could include government, private citizens, and the media.

project

business needs

Describe the current situation and the proposed project.

project scope

Describe the high-level parameters of the project, such as its departments, facilities, functions, and timelines. You may use a table to display this information. Describe clearly what the project will accomplish and what it will not accomplish.

PROJECT BACKGROUND

Describe the background to the current situation, such as changes in staffing or customer numbers, technological changes, or infrastructure changes.

ANTICIPATED OUTCOMES

Detail specific and measurable outcomes for the project, including a timeline for each. Customize the items in the table to suit your project.

OUTCOME / DELIVERABLE	ESTIMATED COMPLETION DATE
Design Report
Development Report
Pre-Tender Report
Vendor Recommendation
Contract Award
Work
Building Commissioning
Operational Commissioning
Post-Occupancy Evaluation/Building Performance Evaluation

PROJECT ASSUMPTIONS

Summarize key assumptions and preconditions for audit and analytical purposes. Assumptions include expected resources and financial support. Provide any lengthy details or supporting documents in an appendix or as an attachment.

KEY PROJECT STAKEHOLDERS

List any key stakeholders who are affected by the project, whether internal or external, such as those affected but not directly involved in the project’s execution. Indicate whether you have consulted with them.

STAKEHOLDER	REQUIREMENTS

PROJECT REQUIREMENTS

STATEMENT OF REQUIREMENTS

Specify the project deliverables and detail how they fulfill the business need.

STRATEGIC ALIGNMENT

Describe how the project aligns with any strategic company initiatives. Consider noting those aspects that are critical to meeting the goals and those that have a lesser impact.

BUSINESS IMPACTS

Indicate the business and operational impacts of the project for each stakeholder. Describe strategic and long-term needs and process changes. Examples include introducing new staff and programs or enhancing existing functions.

ALTERNATIVES

Detail alternative options to solving the problem, including other viable options as well as the reasons why these options are not suitable. Detail the scope, ongoing costs, benefits, and other characteristics of alternative solutions. Describe why they are excluded, such as funding or environmental concerns. Note that the status quo may also be a viable option.

RISK MANAGEMENT

RISK ASSESSMENT

Detail potential risks for each viable alternative. Risks represent events or conditions that can increase costs, extend the time frame of the project, or otherwise prevent the project from offering intended benefits. Risks can include delays, lack of approval, difficulties procuring sufficient bids, insurance bonding issues, interruptions by severe weather, and more. For each potential risk, indicate the probability of the risk occurring and the severity of its impact.

VIABLE ALTERNATIVE 1	VIABLE ALTERNATIVE 2	VIABLE ALTERNATIVE 3
RISK DESCRIPTION	PROBABILITY	IMPACT	PROBABILITY	IMPACT	PROBABILITY	IMPACT
[ Risk Description ]
MITIGATION STRATEGIES	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]
RISK DESCRIPTION	PROBABILITY	IMPACT	PROBABILITY	IMPACT	PROBABILITY	IMPACT
[ Risk Description ]
MITIGATION STRATEGIES	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]
RISK DESCRIPTION	PROBABILITY	IMPACT	PROBABILITY	IMPACT	PROBABILITY	IMPACT
[ Risk Description ]
MITIGATION STRATEGIES	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]
RISK DESCRIPTION	PROBABILITY	IMPACT	PROBABILITY	IMPACT	PROBABILITY	IMPACT
[ Risk Description ]
MITIGATION STRATEGIES	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]
RISK DESCRIPTION	PROBABILITY	IMPACT	PROBABILITY	IMPACT	PROBABILITY	IMPACT
[ Risk Description ]
MITIGATION STRATEGIES	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]
RISK DESCRIPTION	PROBABILITY	IMPACT	PROBABILITY	IMPACT	PROBABILITY	IMPACT
[ Risk Description ]
MITIGATION STRATEGIES	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]	[ Mitigation Strategy Detail ]

MITIGATION

For each unacceptable risk, indicate how difficulties may be mitigated.

RISK	MITIGATION

RISK COSTS

Indicate the potential cost overruns for risk events.

RISK EVENT	POTENTIAL COST

COST ANALYSIS

COSTS FOR ALTERNATIVES

Detail the costs for each viable alternative.

Infrastructure Costs

Indicate initial capital costs.

Risk Allowances

Indicate buffer funds to cover risk events.

Funding Source Comparison

Compare the terms and conditions of different funding sources for the project.

Ongoing Costs

Include whole-life costing for each viable alternative. The whole-life cost includes the initial capital cost and the operational, maintenance, repair, and upgrade costs.

Cost-Benefit Analysis

Identify all costs and benefits incurred by stakeholders concerning the viable alternatives. Costs can include direct and indirect costs, initial and ongoing costs, and other items. Characteristics of benefits include recipients, timeline, stakeholders (such as customers and staff served), and revenues accrued.

Cash-Flow Statements

Include a project-level cash-flow statement and drawdown schedule for each viable alternative.

RECOMMENDATION

ALTERNATIVE overview

CRITERIA	ALTERNATIVE 1	ALTERNATIVE 2	ALTERNATIVE 3
BUSINESS & OPERATIONAL IMPACT
PROJECT RISK ASSESSMENT
COST / BENEFIT ANALYSIS

PREFERRED ALTERNATIVE

Summarize the preferred alternative.

PROJECT SCHEDULE

Describe the proposed schedule.

PROJECT DELIVERY STRATEGY

Provide a high-level outline of the process for starting and completing the process. Include major phases, responsibilities, costs, milestones, and completion dates.

Proposed Governance Structure and Accountabilities

Recommend a project manager and project sponsor.

AUTHORIZATION

Formally describe the purpose of the document and the nature of your organization. Include a sentence acknowledging that the signatories approve the business case for submission.

SIGNATURES

SIGNING AUTHORITY TITLE	NAME	SIGNATURE	DATE

SIGNING AUTHORITY TITLE	NAME	SIGNATURE	DATE

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