EMPLOYEE JOB ANALYSIS TEMPLATE

EMPLOYEE INFORMATION
EMPLOYEE NAME	POSITION TITLE
EMPLOYEE ID	TIME IN CURRENT ROLE	YEARS	MONTHS
EMAIL	PHONE
DIVISION	DEPARTMENT
SUPERVISOR NAME	SUPERVISOR TITLE

POSITION SUMMARY

Please provide a brief description of your position’s general purpose.

Duties and responsibilities

In order of importance, most important to least important, use the table below to list major duties and responsibilities. Label each responsibility as being M for Marginal (performed infrequently or often by others in various positions) or E for Essential (fundamental to completing work). Include the approximate percentage of time spent per task (should total 100 percent).

E or M	% of TIME	DUTIES AND RESPONSIBILITIES

E or M	% of TIME	DUTIES AND RESPONSIBILITIES

KNOWLEDGE

List requirements to qualify for this position, including: Specific Degrees, Technical Training, Post-High School Course Work, Field of Study, etc.
Are any licenses or certifications required to qualify for the position? If so, please list.
Please list any other knowledge, skills, or abilities crucial to fulfilling the position’s duties.

experience

Provide a description of the type and minimum amount of experience required to fulfill the duties of the position.

TYPE OF ENTRY EXPERIENCE REQUIRED	AMOUNT OF ENTRY EXPERIENCE REQUIRED

Describe the type and amount of on-the-job training you believe to be necessary to the position upon hiring.

TYPE OF ON-THE-JOB TRAINING REQUIRED	AMOUNT OF ON-THE-JOB TRAINING REQUIRED

PROBLEM SOLVING

Provide one or two examples of an issue, problem, project, or complex task you’ve handled in the past year.

Impact on Company / organizational mission

What are the small and large positive implications of your position on the organizational whole?

Detail any negative implications on the department and on the organization should a person holding your current position not meet standards, fail to use sound judgment, or lack core job knowledge.

Describe departmental policies and procedures crucial to success in your current position.

What type of guidance and reviews govern your position? List the type of guidance/review, the name and title of the individual responsible, and the frequency.

TYPE OF GUIDANCE / REVIEW	NAME AND TITLE	FREQUENCY

CONTACTS: INTERNAL AND EXTERNAL

Describe the nature of contact and with whom contact is crucial to the completion of tasks associated with your position.

Provide the name and title of your point of contact and the frequency with which you communicate.

INTERNAL CONTACTS

NATURE OF COMMUNICATION	NAME AND TITLE	FREQUENCY

EXTERNAL CONTACTS

NATURE OF COMMUNICATION	NAME AND TITLE	FREQUENCY

LEADERSHIP

Is your position formally responsible for the supervision of staff members, temporary employees, and/or interns or volunteers? If no, disregard the remainder of this section.	YES	NO
How many individuals are regularly supervised?	# of Staff Members	# of Temporary Staff / Interns / Volunteers

Provide a brief description of the nature and extent of your supervisory role. Describe training capacities, coordinating efforts, disciplinary action handling, hiring responsibilities, the conducting of performance reviews, etc.

List the staff title and number of employees directly supervised by your current position.

TITLE OF STAFF EMPLOYEE(S) SUPERVISED	NUMBER OF EMPLOYEES

ORGANIZATIONAL REPORTING

Complete the table below to illustrate the reporting structure associated with your current position.

ORGANIZATIONAL REPORTING
JOB TITLE OF PERSON TO WHOM YOUR SUPERVISOR REPORTS
YOUR SUPERVISOR’S JOB TITLE
YOUR JOB TITLE
JOB TITLES REPORTING DIRECTLY TO YOU if applicable
JOB TITLES REPORTING INDIRECTLY TO YOU if applicable

Comments and signatures

EMPLOYEE COMMENTS
EMPLOYEE SIGNATURE	DATE

IMMEDIATE SUPERVISOR COMMENTS
IMMEDIATE SUPERVISOR SIGNATURE	DATE

SECOND-LEVEL SUPERVISOR / MANAGEMENT COMMENTS
MANAGEMENT SIGNATURE	DATE

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