Try Smartsheet for FREE KAIZEN EVENT CHECKLIST TEMPLATE

PROCESS SYSTEM	EVENT DATES
FACILITATOR	TEAM LEADER
TEAM MEMBERS
TIME	ACTIVITY	TEAM MEMBER RESPONSIBLE	COMPLETE / IN PROGRESS	DATE COMPLETED
Pre-Event	Identify potential problems for shareholders.
Pre-Event	Present problematic situations.
Pre-Event	Get sponsorship approval. Delegate team leadership.
Pre-Event	Group teams together.
Pre-Event	Schedule pre-planning meeting with team.
Pre-Event	Schedule pre-planning meeting. Outline charter.
Pre-Event	Collect process data/statistics.
Pre-Event	Schedule Kaizen event dates. Reserve room/equipment.
Pre-Event	Schedule date for presentation to management.
Pre-Event	Notify all staff of event (open-door policy).
Pre-Event	Gather supplies (the day before event).
DAY1	Review lean elements, rules, tools.
DAY1	Review project charter.
DAY1	Do warm-up activities.
DAY1	Review team rules.
DAY1	Develop current state map. Take photo.
DAY1	Identify values. Conduct value discussion session.
DAY1	Calculate values.
DAY2	Identify inefficiencies in current map.
DAY2	Create future state map. Take photo.
DAY2	Develop standard work & single-piece flow (reduce batching).
DAY2	Develop visual workplace.
DAY3	Determine if all goals have been met.
DAY3	Identify outcomes (performance measures).
DAY3	Develop implementation.
DAY3	Finalize presentations.
DAY3	Identify presenters’ roles for management presentation.
DAY3	Closing: Discuss future business.
DAY3	Take photographs.
Post-Event	Present event & outcomes to management.
Post-Event	Post event details and photos on bulletin board or common area.
Post-Event	Complete implementation plan.
Post-Event	Train staff.

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