TRANSFER ACKNOWLEDGEMENT

LETTER TEMPLATE

[Organization Letterhead]

[Date]

To: [Employee Name]

From: [Name of Manager or HR Representative]

Congratulations!

I acknowledge your transfer from your current position as [Title of Old Position] at the [school/unit/department employee is transferring from], effective [employee’s last day at old school/unit/department], to your new position as [Title of New Position] at the [location/department/ division targeted for transfer].

As with other employees who leave our department, you’ll take part in our offboarding process, beginning [date]. As part of the process, you’ll be asked to share knowledge with your colleagues as well as myself, return company property, and discuss project status, file locations, and other items in accordance with our company protocol.

In addition, you’ll have a formal meeting with [Name] to discuss your sick leave, vacation day, and personal holiday balances. These balances, which have been reported to your new department, are subject to change in the event that you use any leave before [employee’s last day].

Your colleagues and I appreciate your service and contributions, and we wish you every success in your new position.

Sincerely,

[Name]

[Contact information]

[Attachments: checklists as needed]

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