Adjustments to projects were happening every day and there was a lot of manual editing. With Resource Management, the PMs have more visibility into who’s allocated where, and where conflicts are. They immediately see the implications of their changes.
Chris Georgiou
Projects Administration Manager, Pro AV Solutions
Resource Management is invaluable in many ways. For example, when we reassign work, it automatically recommends people with a similar skill set. It also identifies over or underutilised individuals, allowing us to rebalance workloads and prevent burnout.
Mike Ellis
Global Head of Zalaris Consulting
Investing in Resource Management transformed how we deliver projects for our clients. We’ve increased utilization by 25% and reduced staffing timelines by four weeks—proof that data-driven decisions and standardized processes drive real results.
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Resource management involves the efficient organization and utilization of resources, focusing on both immediate and future needs. It includes identifying what people, tools, and materials are needed, scheduling them to avoid conflicts, and adjusting as needed. The goal is to ensure resource allocation supports successful project completion and achieves the broader business goals.
Pricing for Resource Management varies. Workload tracking features are included in Smartsheet Business and Enterprise plans. For additional features like capacity planning, time tracking, skill-based assignments, and reporting, you'll need to upgrade to Resource Management by Smartsheet, available for Business and Enterprise plans. The cost depends on the number of users. For detailed pricing, please contact us.
Yes, Smartsheet supports the use of placeholders in resource management, allowing for flexible planning and forecasting of future resource needs. This enables you to allocate roles before identifying specific resources. Once determined, placeholders can be replaced with actual resource details.
Resource Management is equipped with a variety of pre-built reports designed to assist in analyzing and optimizing resource allocations. These include:
Time + Fees Reports: Provide insights into time spent on tasks and associated fees, helping manage billable and non-billable hours.
Expense Reports: Track expenses incurred across projects, offering a detailed view of financial outlays.
Budget Reports: Compare budgeted versus actual costs, aiding in financial planning and control.
Utilization Reports: Measure how effectively resources are being used, highlighting areas of over or under-utilization.
These reports are key tools for ensuring that resources are allocated efficiently, projects stay on budget, and overall resource utilization is maximized.
