Feature Prioritization & Roadmap with Gantt
Organize and analyze feature priorities for your product by category, market weight, and number of requests. Gantt chart allows you to visualize timing and assess tradeoffs.
Template design and key features
See the total requests per feature — automatically calculated from request counts in other columns
Enter feature names in the Primary Column (used for Smartsheet automated emails)
Show the relative priority for each feature using harvey balls
Check where the new or enhanced feature applies — edit values in Column Properties form
Calculated automatically from checked boxes — edit the formula to change the segment weights
Start & End Dates
Set the start & end dates for each feature using the date picker
Enter the desired release timeframe or release codename
Track the number of requests for a given period
Track feature status in this dropdown — edit dropdown values in Column Properties
Assign feature owners from your Smartsheet contacts
Store documents & links on each row
Alerts & Reminders
Seat alerts for due dates & sheet changes
Log feature details, comments, & notes
See feature dates & dependencies
View & edit features in a calendar
Organize features into collapsible sections
Collaborate in real-time with your team
Request updates on feature status
Collect new rows & take action
View & update your roadmap on the go
Working with the Gantt chart
Project Management Overview
Change dates & set dependencies
Click and drag the edge of a Gantt bar to instantly change dates.
Use the Zoom buttons to shift between Weekly, Monthly, and Quarterly views.
Click the Gantt chart's gear icon to change settings like dependencies and workdays.
Sharing with different access levels
Sharing Your Sheet
Share your feature project with your team
Select the Sharing tab to share with your collaborators. Add collaborator email addresses and select a permission level.
- Viewer: can view and export the sheet, but can't make changes
- Editor: can edit information in cells, add attachments, set alerts, & create discussions
- Admin: can add collaborators, edit columns, & change dependency settings
Share multiple sheets in a Workspace
Create a Workspace to share multiple sheets with the same group of people, with consistent sharing permissions on all items in the workspace.
Prevent edits with locked rows & columns
Lock any column or non-blank row to prevent others from changing or deleting key information. Only sheet Owners or Admins can lock, unlock, & edit locked columns & rows.
Collaborating on the roadmap with your team
Collaborating on Sheets
Collaborate in real-time
Work simultaneously with everyone shared to the sheet. To help you see changes, Smartsheet will notify you when multiple collaborators are working on the sheet.
Highlight everyone's changes
Select the Highlight Changes button to see all recent changes since the last time you viewed the sheet - or within the day, week, month, or a specific date range.
Get a revision history on any cell
Right click on a cell and select View History to see previous values, who made each change, and when.
Format content automatically
Call attention to key information by setting Conditional Formatting rules to automatically format cells based on the values they contain, such as Priority.
Filter down the rows you see
Select Filter Column from the column menu to see a smaller set of tasks in a long sheet.
Getting feature updates from your team
Alerts & Reminders
To set an email reminder on any feature in your sheet, select Set Reminder from the row menu. Choose the Alerts tab to trigger Reminders for the whole sheet, or to notify yourself & others of changes to the sheet.
Get automatic updates from your team
Send an update request, a special email designed to allow anyone to update rows on your sheet. Select one or more rows, then use the row menu to send a one-time or recurring request for regular updates.
Managing multiple product release projects
Cell Linking in Smartsheet
Link cells across sheets
Use Cell Linking to consolidate information from multiple sheets. You can roll up data from several sheets to build a multi-project dashboard, create cross-project dependencies, or reference cells in other sheets.
Dynamic reviews of multiple sheets
Create a custom Report to see tasks in multiple sheets that meet specific criteria. For example, a Report can show a team member's incomplete tasks due in the coming week on several projects. Updates you make in a Report also update the source sheets.
See who's over-allocated
Use Resource Management to get visibility and alerts on your team's assignments in multiple projects (Team and Enterprise plans only).
Connecting with your apps
Smartsheet and Google Apps
Use Charts and Graphs to visualize key information from your product development projects. Charts automatically update when Smartsheet data changes, so your chart is always current. Built by Smartsheet Labs.
Attach your Drive files directly to development tasks and projects in Smartsheet. Edited documents update automatically in the Smartsheet attachment, so your files are always current.
Connect Smartsheet and Google Calendar to gain a complete view of all your project tasks and highlight key dates. Overlay your Google Calendar on to project plans in Smartsheet, or publish key dates from your sheet to Google.
Project Management Overview
Columns in Smartsheet