As a human resources professional, you are required to juggle a variety of tasks. Your responsibilities could include everything from acquiring the best talent to motivating employees to managing training programs.
With so many different duties, it is important to have a system in place to stay organized and ensure that no detail is left undone. One way to keep track of all the details is by using an Excel template. But how do you find the best Excel templates to fit your needs? We’ve researched the top Excel templates for human resources and have included them here for you to download, along with a description of when to use each.
We've also included human resources templates in Smartsheet, a real-time work execution platform that makes managing your HR processes easier and more collaborative than Excel.
Employee Attendance Tracker
Most companies have policies around employee work schedules. Whether or not a company offers paid vacation or sick time, it is important to track the attendance schedule of your employees. Attendance information could be helpful when assessing job performance during yearly evaluations. Use this simple employee attendance tracker template to document whether each employee worked or took vacation, personal or sick days. You can also add tabs for each month of the year to keep a running history of employee attendance throughout.
Employee Training Plan
The amount of training new hires receive is strongly connected to how successful that new employee will be in his or her new role. Though the time and effort needed for training may vary from company to company, it's always a good idea to have an employee training plan in place to ensure a quick and efficient ramp-up period. With an employee training schedule template, you can create a list of training activities, add details around who the new employee needs to work with to complete each task, enter activity status, and include feedback for the new employee and his or her manager.
Throughout the year, your employees will need to take vacations to rejuvenate and remain productive. But how do you ensure that you have the proper coverage when employees are out of office? Use a simple vacation schedule template to track when employees will be off, how many vacations days they are taking and details around whether they will be reachable when away.
Candidate Screening Tracker
Human resources professionals typically have to track and manage the many incoming resumes, cover letters, applications and details of individuals applying for job openings. This can be a lot of work depending on the size of the company and current hiring plan. Using a candidate tracker template will help you keep candidate details and documentation in order, and ensure you provide a positive experience for the candidates and those involved in the interview process. In this template you can track candidate contact information, phone interview questions and answers, status, comments, next steps, and more.
New Hire Checklist
Once a candidate accepts an employment offer, the on-boarding process begins. The amount of documentation required when on-boarding a newly hired employee can be daunting. That’s why using a new hire checklist template is helpful to ensure no step is left undone. Use this template to list the documentation needed, track the progress of collecting and organizing the documents, and keep hiring managers in the loop.
Staffing or Recruiting Plan
Recruitment is one of the top responsibilities of any human resources team. Searching for, vetting, and finding the right talent to join your team is crucial to ensure the success of your organization. Having a staffing plan in place makes your team aware of the available recruitment sources, hiring goals and more. This staffing plan template will help you to organize all of the details with columns for budgets, hiring goals, status, and comments.
Employee Work Schedule
There are many employee scheduling softwares out there, but sometimes it’s nice to have a simple employee schedule. Keeping track of employee schedules ensures that you have the right amount of coverage on a daily and weekly basis. You can use this employee work schedule template to list employee schedules in one location, to provide a quick visual of coverage and make adjustments as needed.
Having a well thought-out employee performance review process is important to ensure that the business is operating at its peak. Employees need to know what they are doing right and what they can improve on, on a yearly if not bi-yearly basis. Using an employee evaluation template will help to manage the review process. Use this template to document the employee performance against set goals, the employee evaluation of their manager, and professional development plans for the upcoming year.
Sometimes within an organization, it is necessary to move team members around to fill different roles depending on resources. However, when backfilling the initial role, you don’t want to lose the knowledge and information the previous person gained in that position. An employee transition plan reduces the amount of information lost. Use this transition plan template to help the person previously in the role connect with and train the new employee. Input tasks, goals, assumptions, start and end dates, and more.
Providing employees a pay stub, whether it is electronic or physical, benefits both the employee and the employer. For the employee, a pay stub is helpful to track compensation and deductions, while for the employer a pay stub is important to offer proof that employees are paid correctly. Use this pay stub template to help you quickly produce pay stubs for your employees and your records. With pre-built formulas, you can simply input the employee’s earnings and deductions and totals will automatically be calculated.
Monthly Work Schedule
Keeping a monthly schedule of important dates like holidays, scheduled office closures, timesheet due dates, and payroll cut offs can be helpful to keep you organized. Additionally, by creating the monthly work schedules at the beginning of each year, you will have a comprehensive view of the year and be able to anticipate what is coming down the line. With this simple monthly work schedule template, you can set up individual tabs for each month, input important events into the calendar, and add notes to provide details for each events.
Weekly Work Schedule
No matter the size or nature of your business, having a weekly work schedule will help keep your employees aware of the weekly tasks and time associated with completing each task. Keeping a schedule of these items will help your team remain on track and ensure that the work is completed on time. Use a weekly work schedule template to input weekly tasks and organize them by day of week and time of day.
Gone are the days where employees would manually clock in and out. That’s why creating an employee timecard process is helpful to track the amount of time worked on a weekly, biweekly and monthly basis to reference when completing the payroll process. Additionally, asking employees to keep a daily timesheet log can be helpful to track daily activities. This employee timesheet template will enable you to create one file for each of your employees and track his or her time on a daily, weekly, bi-weekly, and monthly basis. Additionally, the pre-built formulas included quickly calculate totals to help streamline employee payroll processing.
Hourly Work Schedule
Creating a work schedule for your team keeps everyone on the same page. It will allow you to ensure that you have coverage when needed, and let your team know when they are scheduled to work. Additionally, if an employee has a conflict and can’t work on a specific day, he or she can quickly access the work schedule to coordinate coverage. This work schedule template streamlines this process and provides a consistent view for your team. Input employee names for the times and dates they will work, and create a rolling history of previous weeks by adding a new tab for each week.
Depending on how many employees you have, payroll processing can be an arduous task. With a simple payroll template, you can easily add employee details, salaries, overtime, exemptions and more, for each payroll period. Also, by creating a tab for each payroll period, you can keep a rolling history of payroll throughout the month, quarter and year.
Better Manage Your People Operations with Smartsheet for Human Resources
Finding the right template to track and manage your human resources efforts can help you get started fast. But, because HR processes are nuanced, and one misstep can result in a poor experience for your team, it’s important to have the right solution in place to stay on top of all the details.
Smartsheet is a work execution platform that enables enterprises and teams to get from idea to impact - fast. Leading HR professionals rely on Smartsheet to help manage everything from simple onboarding tasks to complex change management, recruiting, and benefits and retirement tracking.
Use Smartsheet to maximize ROI on recruiting activities, stay on top of budget, and streamline internal planning and coordination. Streamline process and paperwork, maintain an auditable database without added effort, and grow your business with better informed, more productive employees.
Try Smartsheet to discover how you can maximize your human resources efforts, today.
Human Resources Management 101
Learn all about human resources functions, policies, and procedures.
Human Resources Planning
Gain a competitive advantage by using HR processes as a risk mitigation tool.
Building a Rewarding Construction Career With Smartsheet
Learn how Tellepsen uses Smartsheet to assess goals and promote project managers.