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Free Construction Budget Templates and Forms

by Diana Ramos on Apr 24, 2020

In this article, you’ll find a variety of the most useful templates for the construction budgeting process, all of which are free to download and completely customizable. 

Included on this page, you’ll find residential construction budget templates, commercial construction budget templates, and home construction budget templates, as well as a sample construction budget worksheet and a list of commercial budgeting tips

Residential Construction Budget Templates

Excel Construction Budget Template

Construction Budget Template

This residential construction budget template for Excel breaks down costs into a detailed list of categories, including site prep, water and sewer, foundation, masonry, plumbing, HVAC, appliances, and more. Enter costs for labor and materials to calculate totals. The template also shows the budget amount versus the actual amount you spent for each line item, so you can track the difference. You can easily customize this template to display your own project categories and tasks.

Download Excel Construction Budget Template - Excel

Multi-Unit Construction Budget Worksheet

Multi-Unit Construction Budget Worksheet Template

Create a comprehensive budget for an apartment complex, multi-family housing, or a residential building with multiple units. This budget worksheet includes sections for separating project expenses into categories. Add your own tasks, materials, and associated costs to get an accurate estimate of total expenses. The worksheet is available in Excel, Word, and PDF formats to simplify budget planning on a residential construction project.

Download Multi-Unit Construction Budget Worksheet

Excel | Word | PDF

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Commercial Construction Budget Templates

Commercial Development Budget Form

Commercial Development Budget Form Template

This construction budget form provides an outline for a development project budget. Edit the form to include your own expense categories, whether you are developing a new site from the ground up or renovating an existing commercial building. The template shows hard costs, service fees, expenses related to financing, and other miscellaneous costs. It also includes room for notes, where you can add details about percentages, square footage, tax records, or other information.

Download Commercial Development Budget Form

ExcelWord | PDF 

Commercial Construction Budget Example

Commercial Construction Budget Template

Download this construction company budget sample to get an idea of how a completed budget might look. Replace the text with your own entries to create a customized budget template. The example shows expenses for a generic commercial construction project, calculating costs per square feet. It includes lines for general conditions, insurance, contingency, and other costs.

Download Commercial Construction Budget Example - Excel

Home Construction Budget Templates

Contractor Estimate Template

This new construction budget template allows you to create a detailed estimate, track projected versus actual costs, identify the status and progress of specific tasks, and document amounts owed. The template automatically calculates totals to help you avoid errors, and also includes start and end dates and provides separate sections for each part of the construction process to help you stay organized.

Download Contractor Estimate Template - Excel

Home Renovation Budget Template

Home Renovation Budget Template

If you’re embarking on a remodel project, keep track of the money you spend and the funds that remain over the course of your project timeline. Whether you’re doing a kitchen remodel or renovating a whole house, compare the actual cost of labor and materials to your original budget. List project costs for an itemized view of individual and total expenses, and add notes to any items that you need to update or that require further explanation.

Download Home Renovation Budget Template - Excel

Sample Construction Budget Worksheet Template

Construction Budget Template

The first part of this template shows a sample budget, including project details and costs, but you can create your own house construction budget template by editing the tasks and materials to suit your specific project. This is a thorough worksheet for estimating construction costs and planning an accurate budget. Avoid funding issues by carefully considering expenses in advance. You can use this template for building or renovation projects. 

Download Sample Construction Budget Worksheet Template

Excel | Word | PDF

Construction Budgeting Tips

To avoid project delays, lost profits, and a lot of extra stress, it is vital to begin with an accurate cost estimate and realistic budget. Here are some tips to keep in mind when creating a construction budget:

  • Get Price Quotes: If you’re a contractor preparing a construction budget for a client, getting quotes from subcontractors and suppliers will allow you to provide accurate cost estimates. If you’re a homeowner planning a remodel, trying to figure out costs on your own may seem overwhelming. Find reputable contractors and design professionals who can help you create a realistic budget and project plan.
  • Create a Detailed Task List: Break your project down into all of the tasks that you need to perform. Doing this will help you determine labor needs, project scheduling, and budget requirements. Once you see all of the tasks that a project entails, you can determine costs based on the necessary number of workers, the jobs they will perform, the tools and equipment they’ll need, and other factors. Be realistic about how much time it takes to complete tasks, and plan your construction timeline and budget accordingly. 
  • Utilize Cost Estimates: Allocate your budget based on initial cost estimates, which you create in order to determine a project’s scope and ensure financial feasibility. An estimate includes hard costs related to building construction, site work, and landscaping, as well as soft costs, such as engineering, taxes, insurance, permits, and fees. You need to account for all of these costs in a construction budget — and, over the course of a project, you should compare the estimated costs to the actual costs in order to track spending.
  • Be Realistic about Materials: As you consider what materials to use — whether you are a contractor communicating with clients or an owner researching options — avoid overspending by seeking out competitive bids from suppliers and choosing products based on your current financial resources.
  • Budget for Contingencies: Include funds for contingencies in order to cover unexpected potential costs, such as price changes, project delays, or emergencies. In a construction budget, you typically earmark a percentage of the total costs for contingencies.
  • Get Approvals: Depending on the type of project you’re pursuing, you may be submitting a final construction budget to your boss for a green light, or you may be giving it directly to a client for approval. It is essential to communicate with all stakeholders during the pre-construction phase to ensure that the necessary parties have approved the project design and budget, that you have implemented the requested changes, and that you have addressed all potential issues.
  • Review Your Budget Regularly: Cost estimates provide a starting point, and a budget allows you to control costs as much as possible over the course of a construction project. The budget is a tool for tracking progress and communicating with all relevant parties throughout the project lifecycle.

For more templates and more information on construction budgeting and project management, including how to calculate construction costs, see “Excel Construction Management Templates.”

Master Your Construction Budget with Smartsheet for Construction

While templates provide a solid foundation for construction planning, you’ll also need to have the right tools and processes in place to gain real-time visibility into progress and ensure you complete projects on time and on budget. Many of the world’s leading construction companies rely on Smartsheet to empower construction teams and improve visibility and alignment.

Smartsheet is a work execution platform that enables enterprises and teams to move faster, drive innovation, and achieve more. Many of the world’s leading construction companies rely on Smartsheet to stay productive, communicate among far-flung teams, and document every step of the project. 

Use Smartsheet to improve work and project documentation, increase collaboration with proactive communication among project teams, vendors, and clients, and save time with accurate resource management. Reduce testing and inspection errors, accelerate close-out time, and improve job satisfaction by maintaining transparency between client and site crew.

Discover how Smartsheet can help maximize your construction management efforts today.

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