Document Builder for Smartsheet Gov

Streamline mission-critical workflows, e‑signatures, and digital form processing at scale

Government teams are caught between mission-critical work and administrative burden. Document Builder automates the labor-intensive process of collecting, processing, and approving forms. Move faster. Reduce errors. Scale without overhead.

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Save time, reduce costs, and drive impact

Transparency

Increase transparency with centralized management of e-signature form workflows.

Accuracy

Create more accurate forms without error-prone steps.

Efficiency

Save time and reduce costs with scalable form creation & native e-signature integration.

Why government teams choose document builder

Smartsheet solves the government form dilemma

Government forms mandated by legal or policy are essential to operations. Yet the labor-intensive process of collecting, processing, and approving PDF forms drains resources, introduces errors, and slows transformation initiatives. Teams need to move efficiently. They can't afford to get bogged down in red tape, searching shared drives and email inboxes for critical data and approvals.

The Cost of Manual Form Processing

10.510.5billion hours

Public time spent filling out federal documents

38.738.7billion dollars

Annual cost of manual, paper/PDF-based processes

117117billion dollars

Total cost to the public of federal government paperwork

11trillion dollars

Potential annual savings from digitization worldwide

Get started in two simple steps

Step 1

Map your data

Map sheet columns to your PDF form or DocuSign template using an intuitive drag-and-drop wizard. No coding required. Any team member can set it up.

Step 2

Generate and send

Generate custom documents for one or multiple rows on demand. Send for signature via DocuSign, download as PDFs, or attach to rows. All without leaving Smartsheet.

Key benefits at a glance

Eliminate manual steps

No more copying data between systems or manually filling forms. Sheet data automatically populates documents.

Scale without overhead

Generate 10 or 100 custom documents with the same effort. One mapping, unlimited forms.

Move faster

Reduce form processing cycles from days to hours. Track progress in real time across your agency.

Reduce cost

Cut administrative overhead, eliminate document handling, and reduce paper and storage costs.

Improve accuracy

Zero transcription errors. Data flows directly from source to document. Consistency across every form.

Gain compliance

Maintain audit trails, track signatures, and store executed documents securely. All in Smartsheet.

Case study

City of Minneapolis

Smartsheet Document Builder is a complete game-changer

Smartsheet Document Builder is a complete game-changer for us because it automates the entire process. We no longer need to try and track people down to process credit card payments for permit fees.

Scott Gehrig

Senior Business Analyst, City of Minneapolis

50% reduction in administrative time

The City of Minneapolis automated the processing of sound permits with e-signatures and reduced administration time by 50 percent.

1,200+ permits processed annually with full automation

The city now handles over 1,200 permits annually with native automation, eliminating the need to manually track down payments and approvals.

Learn more about how City of Minneapolis uses Document Builder

From permits to compliance

Document builder powers mission-critical workflows

Permit processing

Automate form intake for building permits, business licenses, and environmental approvals with built-in signature capture.

Contract management

Generate contract variants from sheet data, route for approval signatures, and maintain a centralized document library.

Purchase orders

Create custom POs from procurement sheets, send for vendor signature, and track approval workflows automatically.

Lease agreements

Standardize lease document generation, add tenant-specific terms from sheets, and obtain digital signatures at scale.

Grant applications

Automate grant form generation with agency-specific data, send for officer signature, and track application status.

Compliance reports

Generate mandatory compliance documentation from live sheet data with automated signature routing and secure archival.

Ready to Transform Your Government Forms?

Partner with Smartsheet Gov to reduce red tape, eliminate errors, and scale your document workflows across your agency.

Learn about DocSign integration with Smartsheet