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Free Meeting Agenda Templates

by Kate Eby on Mar 15, 2016

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In this article, we’ve sorted through all meeting agenda templates in Microsoft Word to provide you with the best, most comprehensive listing, so you can effectively plan the outline and order of topics for your next meeting. 

Included on this page, you’ll find a variety of downloadable templates, including a classic meeting agenda template, business meeting agenda template, conference agenda template, and more.

Classic Meeting Agenda Template


meeting agenda word template

This classic meeting agenda template offers a simple outline with room for any amount of detail you might want to include. The classic format is easy to read and can be customized to fit your needs.

Download Classic Meeting Agenda Template

Word | Smartsheet


We’ve also provided templates in Smartsheet, a work execution platform that increases meeting productivity with automated alerts and update requests, and is more collaborative than Word.

Business Meeting Agenda Template


This business meeting agenda template boldly lists all the essentials: attendees, objectives, agenda schedule, and roles and responsibilities. Creating a concise agenda is the first step toward having a productive business meeting. Stating clear goals for the meeting, prioritizing agenda topics, and limiting the agenda to one page will help attendees stay focused and engaged.

Download Business Meeting Agenda Template

Word | Smartsheet


Conference Agenda Template



Make conference planning easier with this free conference agenda template. Fields for date and time, event names and presenter names are clearly marked. All you have to do is fill in the information, which might be a simple schedule of the day’s events or include more elaborate descriptions of keynote speeches and conference sessions.

Download Conference Meeting Agenda Template

Word | Smartsheet


Meeting Agenda Format Template


This meeting agenda format template is a great example of how to create an agenda that looks professional and orderly. The format would work well for a business or board meeting agenda. Use the lines at the top of the template to record vital information about the meeting, including its title and subject or objective. Agenda items are organized by starting time as well as duration to help keep the meeting on schedule.

  Download Word Template

Informal Meeting Agenda Template


Whether you need to create an agenda for a PTA meeting, community meeting, or workplace meeting, this free template offers a lot of detail and an organized outline. Action and agenda items are listed separately, and there is room for clear instructions on how attendees can prepare for the meeting. If this meeting agenda template is too detailed for your needs, simply remove any unwanted sections.

Download Informal Meeting Agenda Template

Word | Smartsheet

Board Meeting Agenda Template


This board meeting agenda template outlines all the required steps for a formal board meeting or executive committee meeting. When you distribute this agenda among board members prior to the meeting, it’s important to also share the minutes from the previous meeting and other relevant documents, such as financial or progress reports.

Download Board Meeting Agenda Template

Word | Smartsheet

Formal Meeting Agenda Template


No matter what type of organization your meeting is for, if the meeting will follow a formal agenda in accordance with Robert’s Rules of Order, this free template can help keep things on track. This is a simple version of a formal agenda, making the template appropriate for a wide range of users, from clubs and schools to business and board meetings.


Download Formal Meeting Agenda Template

Word | Smartsheet

Conference Call Meeting Agenda Template


A conference call needs to stay organized and on track just like any other meeting. Use this conference call meeting agenda template to identify call participants and prioritize discussion topics.

  Download Word Template

Team Meeting Agenda Template


This team meeting agenda template clearly identifies team members, clarifies the meeting objectives, and carves out time for reviewing prior action items as well as the current agenda. Team members can be actively engaged in shaping and addressing agenda items, making decisions, planning future meetings, and evaluating the meeting process. Using a template that includes all of these items makes it easier to allot time for each, creating a realistic estimation of how long the meeting will take.

  Download Word Template

Simple Agenda Template


If you just need a simple agenda without a lot of detail, this free template provides the basics. Record important meeting logistics and comment items while keeping the agenda simple and brief.

  Download Word Template

Weekly Agenda Template


If you have a weekly meeting during which long-term goals need to be tracked along with action items from the previous week’s meeting, this weekly agenda template outlines recurring agenda items as well as new issues. It also ends with a meeting evaluation to encourage improvement and lists the date and time of the next weekly meeting.

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Staff Meeting Agenda Template


This staff meeting agenda template designates time for administrative reports, ongoing projects, new business, and open comment. It clearly lists tasks at the bottom along with who is responsible for each action item and due dates. The template makes it easy for staff members to view the time allowed for each agenda topic and presenter names.

  Download Word Template

Daily Agenda Template


Perhaps you have a daily sales meeting to review the previous day’s business and address ongoing issues. This daily agenda template provides a simple yet bold format for listing the daily agenda along with notes. Customize the free template by adding a company logo or necessary meeting logistics, like the name of the note-taker for that day’s meeting or the time allotted for certain agenda items.

  Download Word Template

Improve Your Meetings With an Effective Agenda

Whether you use a template or create your own, an agenda can be a great organizational tool for keeping meetings focused. Here are some tips for designing and utilizing an agenda to ensure that meeting goals are met without wasting time or creating frustration. 

  • Create your agenda early. Don’t wait until the last minute to start writing an agenda. Getting started well before a meeting gives you time to create a professional document and make any needed changes based on feedback from team members.
  • Clearly define your meeting objective. The objective can be thought of as a very brief summary of what will be discussed in a meeting. This should be stated at the top of the agenda, below the meeting title or agenda header.
  • Prioritize agenda items. As you outline items to be discussed, add them to the agenda in order of importance. Meetings are notorious for running overtime, and you don’t want to miss an important topic because time ran out. 
  • Break down agenda topics into key points. Creating a more detailed outline that breaks up agenda topics into multiple items for consideration helps attendees see the key issues. This allows for a more focused discussion and can save time.
  • Allow adequate time for each agenda item. This is very important, but not necessarily easy. Some flexibility is always required in meetings, and prioritizing agenda items will help ensure that important issues are addressed. But allowing enough time for each agenda topic will help attendees effectively deal with the issues at hand.
  • Indicate whether agenda items require a decision. Some of the business covered during a meeting may include topics for discussion or issues that need to be resolved or voted on. Make sure this is clear in your agenda so that attendees know whether they will be part of the decision-making process.
  • Inform members on how to prepare for the meeting. Sharing an agenda with team members in advance not only lets them know what to expect during the meeting, but can also describe any preparation needed.
  • List who is responsible for presenting a topic. Meeting attendees should have clear roles and responsibilities to keep the process running smoothly.
  • Leave time for meeting review. At the end of your agenda, include a space for evaluating the meeting to improve the process in the future. This can also be a time for attendees to get clarification on any issues raised during the meeting or to propose topics for the next meeting.

A More Effective Way to Manage Meetings in Smartsheet

Running effective, productive meetings is more than having the right template - it’s about having the right solution to manage the details leading up to, during, and after the meeting, including: Ensuring that attendees are prepared to contribute to the meeting, that action items and meeting minutes are documented, and that items are followed up on after the meeting.

One such tool is Smartsheet, an enterprise work management platform that fundamentally changes the way teams, leaders, and businesses get work done. Over 70,000 brands and millions of information workers trust Smartsheet as the best way to plan, track, automate, and report on work.

Managing meetings in Smartsheet is different for the following three reasons:

  1. Real-Time Collaboration - As a cloud-based solution, Smartsheet enables you to share your meeting agenda with an unlimited number of internal and external collaborators, creating a real-time, collaborative way to plan and track meeting details.
  2. Automated Workflows - Built-in automation helps reduce the time spent on tedious tasks, like gathering meeting details, updating agendas, and notifying attendees when they’re responsible for agenda topics or action items, resulting in greater accountability.
  3. Improved Visibility - With meeting minutes and discussion comments documented directly in the agenda, you keep details in context with relevant topics and action items, creating one system of record for all meeting details.

Discover a better way to manage meetings and the rest of your work processes with Smartsheet. 


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