Time Tracker for Client Projects Template with Form

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Time Tracker for Client Projects with Form

Time Tracker for Client Projects with Form

Use this sheet to track and approve worker hours in prep for invoicing client projects, or charging back for time spent on internal projects. Staff can use the web form to log billing items directly into the sheet.

Template design and key features


Customizable Columns

Work Date
Add the task date using the date picker
Enter the client name
Check off approved hours worked
Work Performed
Enter work descriptions in the Primary Column (used for Smartsheet automated emails)
Service Tech
Assign service techs from your Smartsheet contacts
Enter labor & materials in this dropdown — edit dropdown values in Column Properties
Record the number of hours worked
Hourly Rate
Set the hourly rate for each client project
Total Billable
Automatically calculated by a formula using the Hours & Hourly Rate
Flag any projects with potential issues or requiring further review

Collaborative Features

File Attachments
Store work photos, documents, or links
Alerts & Reminders
Set alerts for key dates & sheet changes
Log activity details, comments, & notes
Gantt Chart
Enable Gantt view to see a timeline
Calendar View
View & edit projects in a calendar
Row Hierarchy
Organize projects into collapsible sections
Collaborate in real-time with your team
Update Requests
Request updates on projects
Web Forms
Collect new rows & take action
Mobile App
View & update your time tracker on the go

Using the Web Form to collect employee hours


Sharing with different access levels


Collaborating on your time tracker


Getting updates from your team


Connecting with your apps


Learning resources