Top Project Management Excel Templates

Find the top project management templates in Microsoft Excel and Smartsheet that you can easily download and use for free to help you track project status, communicate progress among team members and stakeholders, and manage issues as they arise.

By Kate Eby | January 3, 2020 (updated April 29, 2025)

Project Tracker Template

Use this project tracker template to monitor task progress, deadlines, and team assignments across projects of any size. It’s perfect for project managers who need to quickly spot delays and keep projects on track. With a clear task list, status updates, and visual progress indicators, this template helps you stay in control. The built-in layout also supports filtering by owner, priority, or due date.

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Excel

Project Plan Template

Perfect for laying out your roadmap before a project begins, this project plan template helps you define key phases, tasks, and timelines in one place. It is well-suited for any team preparing a structured kickoff. You'll be able to organize milestones, assign owners, and forecast durations with clarity. The format helps create a shared vision that keeps everyone focused on execution from day one.

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Excel

Gantt Chart Project Template

Ideal for visualizing dependencies and overlapping tasks, this Gantt chart template gives project timelines a dynamic structure. Use it when managing phases that depend on precise sequencing. Color-coded bars and real-time updates make planning and adjustments easy. It's perfect when you need visibility without investing in project management software.

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Excel

Project Management Plan Dashboard Template

Get a clear overview of project progress with this dashboard template. Designed to display KPIs and performance at a glance, it’s an efficient solution for managing several moving parts. Visual summaries of progress, risks, and key deadlines make it easy to share in meetings or status updates. The Excel layout is fully editable and adaptable to any industry.

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Excel

Project Timeline Template

For anyone needing a clear, streamlined view of project milestones over time, this timeline template delivers clarity without clutter. It’s especially helpful for presentations, team planning, or stakeholder briefings. Using its simple layout and color-coded events, you’ll get alignment quickly. The visual format also makes it easy to update as plans evolve.

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Excel

Work Breakdown Structure with Gantt Chart Template Example

Work Breakdown Structure (WBS) Template

This WBS template helps you organize large projects into smaller components for easier planning. Use it when an initiative feels too big or complex to handle without breaking it into parts. Its structure organizes deliverables clearly to make team responsibilities more transparent. It’s also helpful for mapping dependencies and estimating effort early on.

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Excel

Project Budget Template

Use this project budget template to estimate and manage costs across tasks, phases, or departments. It helps project managers keep spending aligned with timelines and scope. The layout makes it easy to compare projected and actual costs so that you can spot overruns early. With built-in formulas and predefined categories, it offers clear financial visibility.

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Excel

Project RACI Matrix Template

When roles and responsibilities get murky, a RACI matrix is the tool to bring clarity. This one makes it easy to define who does what for each task or decision. By identifying who is responsible, accountable, consulted, and informed, you avoid confusion and duplication of effort. It’s especially helpful for cross-functional teams or large-scale initiatives.

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Excel

Project Risk Assessment Template

Use this project risk assessment template to flag, prioritize, and mitigate threats before they impact your timeline or budget. It’s a proactive way to manage uncertainty at any project stage. Scoring systems and mitigation planning fields help standardize your approach. You’ll improve response times and decision-making by getting ahead of potential issues.

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Excel

Agile Project Plan Template

If you're working in sprints and in need of a flexible planning tool, this Agile project plan template fits the bill. It’s tailored for iterative work cycles such as Scrum or Kanban. Track user stories, backlogs, and sprint assignments in a format that's easy to update as the team iterates. It’s a no-fuss way to manage velocity, priorities, and sprint goals.

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Excel

Project Stakeholder Management Template

Working with multiple stakeholders? This template helps you manage communication strategies, engagement levels, and expectations. Use it to identify key players, prioritize your outreach, and tailor your messaging to suit each audience. It adds structure to stakeholder relationships, helping you stay organized and avoid surprises as your project evolves.

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Excel

Smartsheet Simple Project Plan Template

A simple, best practice approach for managing the work required to initiate, plan, and launch your project. Share with your team to optimize efficiency, gain consistency, and adopt a data-driven process for any project based work.

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Project Charter Template

Use this template before project kickoff to define scope, goals, and leadership structure. It serves as a planning tool and a stakeholder agreement, ensuring everyone is aligned from the start.

Excel

Project Task List Template

Ideal for simple or fast-paced projects, this template offers clarity without clutter. Easy to update and assign, it works well for individuals or teams across everything from events to marketing.
Excel

Construction Project Management Template

From foundation to final inspection, this construction project management tool helps you plan and track timelines, crews, permits, and materials. It’s built for both residential and commercial jobs.

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Excel

IT Project Management Template

This IT project template covers every phase, from planning to deployment. Designed for dev teams and system rollouts, it tracks tasks, owners, and timelines to keep sprints and releases on track.

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Excel

Expertly Handle Project Management With Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done.

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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Related Project Management Excel Templates

Explore our collection of free Excel project management templates from Smartsheet, designed to help you plan, track, and execute projects more effectively. These templates support a variety of project needs, from budgeting and timelines to dashboards and stakeholder communication.

Check out these free project management templates to find top-rated tools for planning, scheduling, tracking, and reporting at every stage of your project.
Looking for project management templates in Google Sheets format? Explore this collection of free Google Sheets project management templates to plan, track, and manage projects collaboratively.
If you’re managing job sites, subcontractors, or materials, these free Excel construction project management templates can help you coordinate timelines and tasks more effectively.
Prefer working in Microsoft Word? These Word-based project management templates are ideal for creating editable plans, charters, and reports you can print or share.
Scrum and Agile teams can streamline iterations using Agile project management templates designed for sprint planning, backlogs, and tracking team velocity.
Create compelling visuals for meetings or client presentations with these PowerPoint project management templates — perfect for summarizing timelines, roles, and deliverables.
For marketing campaigns and creative workflows, these marketing project management templates help teams align tasks, launch dates, and content approvals.
Collaborate in real time with Google Docs project management templates — great for remote or hybrid teams working in Google Workspace.
Need print-ready files? Use these PDF project management templates to deliver structured plans, summaries, and reports that are easy to distribute and archive.