Free Balance Sheet Templates

Smartsheet Contributor Andy Marker

Jan 07, 2019

A wide range of companies and organizations — including small businesses, nonprofits, real estate and trucking companies, and restaurants — use balance sheet templates as financial statements to keep tabs on their assets (what they own) and liabilities (what they owe) to determine their owner’s equity (their value). This article is your one stop shop for the most useful balance sheet templates for Microsoft Excel and Word, PDF, and Google Docs.

Basic Balance Sheet Template


Basic Balance Sheet Template

Use this simple, easy-to-complete, printable balance sheet template to determine your overall financial outlook. Enter details of your fixed and long-term assets, current and long-term liabilities, and see your resulting or net worth. Save this template as a day-by-day, month-by-month, or year-over-year balance sheet — or enter projected figures — to see your financial position and how close you are to reaching your financial goals.

Download Basic Balance Sheet Template

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Business-Related Balance Sheet Templates

Small Business/Pro Forma Balance Sheet Template


Pro Forma Balance Sheet Template

This balance sheet is designed for your existing small businesses, or with projected data for your small business plan. Annual columns provide year-by-year comparisons of current and fixed assets and current/short-term as well as long-term liabilities so that you can easily determine your company’s equity. This small business balance sheet template includes tallies of your net assets (net worth), and your working capital.

Download Pro Forma Balance Sheet Template

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Non-Profit Balance Sheet Template



Non Profit Balance Sheet Template

This non-profit balance sheet is perfect for existing and startup non-profit organizations. It includes the abilities to enter projected or annual assets, liabilities, and resulting equity for year-over-year comparisons of the organization’s all-around financial health. Customize the template by adding your organization’s logo as well as any relevant terms and conditions. This reusable template is available in Excel to save as individual annual templates for comparison, and also as a Google Sheets template that can easily be saved to your Google Drive account.


Download Non-Profit Balance Sheet Template

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Real Estate Balance Sheet Template


Real Estate Balance Sheet Template

Use this property-specific balance sheet to enter all information particular to a certain property, including property assets, liabilities, and equity so you can easily see how profitable — or close to profitable — your property actually is. This simple template is unique in its inclusion of insurance considerations and other real estate-related information (such as valuables and furnishings), and gives you a holistic picture of your property to appreciate year after year.

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Investment Property Balance Sheet Template


Investment Property Balance Sheet Template

Designed with secondary or investment properties in mind, this comprehensive balance sheet template allows you to factor in all details relating to your investment property’s growth in value. You can easily factor in property costs, expenses, rental and taxable income, selling costs, and capital gains. Also factor in assumptions, such as years you plan to stay invested in the property, and actual or projected value increase. You can also edit the template to include whatever details you need to provide for renting, refinancing, home-equity lines, and possible eventual sale of your investment property.

Download Investment Balance Sheet Template

Trucking Company Balance Sheet Template



Trucking Company Balance Sheet Template

Use this simple, trucking-specific balance sheet template to easily summarizes your assets, liabilities, and owner’s equity. This template helps you to verify the validity of your entries on a day-to-day basis to assess your trucking company’s all-around, day-by-day, month-by-month, or year-over-year financial strength. List data on a truck-by-truck basis under the “Assets” section. Then, subtract individual liabilities to see the profitability of each individual truck. This provides you with a comprehensive way to keep your books accurate and balanced.

Download Trucking Company Balance Sheet Template

Restaurant Balance Sheet Template



Restaurant Balance Sheet Template

Use this simple, restaurant-specific balance sheet template to get a quick glimpse of your financial picture. Whether your restaurant is a café, bar and grill, fast food, or fine dining — or a franchise — this easy-to-use balance sheet allows you to enter custom information (such as food costs, real estate, furnishings, and kitchen equipment) related to your restaurant’s assets, liabilities, and resulting equity. Save this template as a day-by-day, month-by-month, or year-over-year balance sheet to determine the varying costs and profitability of your establishment.

Download Restaurant Balance Sheet Template

Calendar-Specific Balance Sheet Templates

Daily Balance Sheet Template


Daily Balance Sheet Template

Keep day-to-day tabs on your assets, liabilities, equity, and balance with this easy-to-use, daily balance sheet template. Enter your total current, fixed, and other assets, total current and long-term liabilities, and total owner’s equity, and the template will automatically calculate your up-to-the-minute balance. You can save this daily balance sheet template as individual files — with customized entries — for each day requiring balance insights for any 24-hour period.

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Monthly/Quarterly Balance Sheet Template


Monthly Quarterly Balance Sheet Template

Track your month-by-month and quarterly financial position by entering each month’s assets and liabilities, resulting in monthly and quarterly perspectives of your owner’s equity. Monthly columns provide you with assets, liabilities and equity tallies, and also reflect three-month figures for each quarter. This is the perfect template for short-term analysis of fiscal health, and can also be used for year-over-year monthly and quarterly comparisons.

Download Monthly/Quarterly Balance Sheet Template

Year-to-Date Balance Sheet Template


Year to Date Balance Sheet Template

Get quick, at-a-glance data on how the current fiscal year compares to previous years by using this up-to-the-minute template. Enter the current year’s assets, liabilities, and equity data to gain insight into current equity as compared to the previous year’s — in the adjoining column. You can also add additional columns for each year’s progress, and save this template for individual years for quick year-by-year comparisons.​

Download Year-to-Date Balance Sheet Template

Yearly Balance Sheet Template


Yearly Balance Sheet template

This balance sheet template gives you comparative year-to-year data so that you can view the big picture of you or your company’s financial health. Set “Current Year” or “Prior Year” as either calendar or fiscal years, depending on your needs. Having this yearly data at your fingertips allows you to compare assets and liabilities from one year to another, and provides you with insights into how you can continually increase your equity — and profitability.

Download Yearly Balance Sheet Template

Understanding Balance Sheet Templates

Companies, organizations, and individuals use balance sheets to easily calculate their equity, profits, or net worth by subtracting their liabilities from their assets in order to get an overall picture of their financial health. A balance sheet also serves as a company or organization’s financial position at specified time, such as daily, end-of-month, quarter, or year-over-year. Regardless of the type of balance sheet (simple, business-related, or calendar-specific), they all use the same simple formula/ratio:


Balance Sheet Equation

Whereas a simple balance sheet template allows you to easily fill in the basic assets and liabilities information for a quick glimpse at your financial outlook, a more robust template, such as a small business balance sheet, is useful for entering current assets details, such as accounts receivable and inventory details.

Certain detailed balance sheet templates, such as the trucking balance sheet template, allow you to track equity on a truck-by-truck basis. Readymade details are built in to each template — such as the investment property template — which gives you the ability to factor in all details relating to an investment property’s growth in value, including property costs, expenses, rental and taxable income, selling costs, and capital gains. Calendar-specific templates automatically give you daily, monthly, quarterly, or year-over-year balances, for easy side-by-side comparison.

Regardless of your line of business, all balance sheet templates have standard, pre-set formulas that factor in the following details to keep your financial details balanced and accurate:


  • Current Assets: Short-term assets that can be converted to cash within a short period of time, including checking and savings account balances, accounts receivable (owed to your business), inventory, prepaid expenses, short-term investments, and other liquid assets.

  • Fixed Assets: Long-term assets such as property, cars, equipment, stocks and bonds, and intangible assets.

  • Total Assets: The total amount of your current, fixed, and various other assets.


  • Current Liabilities: Debts or obligations that are usually due within a year, including accounts payable, short-term loans, income taxes payable, salaries and wages, and unearned revenue.

  • Long-term Liabilities: Financial obligations such as loans and debt and deferred income tax.

  • Total Liabilities: A combination of current and long-term liabilities.

Owner’s Equity: The value of your company once your liabilities are subtracted from your assets (also called your net worth).

Additionally, balance sheet templates allow you to enter projected figures, so that (for example) you can see what your quarterly figures must be in order to beat your previous year’s profits. Balance sheet templates, such as the Investment Property Balance Sheet (above) allow you to easily factor in details such as property costs, expenses, rental and taxable income, selling costs, and capital gains. Similarly, the Trucking Company Balance Sheet allows you to keep track of profitability on a truck-by-truck basis, so that all pertinent details can be added to each of our individual balance sheet templates.

Gain Insight into Your Company’s Financial Position with Balance Sheets in Smartsheet

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