Free Construction Bid Templates and Forms

Smartsheet Contributor Kate Eby

July 31, 2019

In this article, you’ll find the largest, most helpful roundup of free, downloadable construction bid templates and forms. If you’re looking for additional construction project management templates, visit our article that compiles all the best construction PM templates for your next project.

Included on this page, you will find helpful templates to compare and manage your construction bids, including a construction bid sheet template, and abstract of bids template, an invitation to bid template, and many more.

Construction Bid Sheet Template

Outline all the key details of your project, such as name, location, owner and contractor information, scope of work, and materials or services involved, with this comprehensive bid proposal form. Gain authorization on these documented details with signature lines and accept the terms and conditions at the bottom of the form.

Download Construction Bid Sheet Template 

Excel | PDF

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Construction Bid Tabulation Template

Calculate your bid amounts and reduce potential errors with this bid tabulation template. Directly compare contractor and engineer cost estimates against your budget so you can make the most informed decision. With space to document each individual bid, a brief description of each, and potential costs, you can ensure your construction project lands on budget.

Download Construction Bid Tabulation Template

Excel | Smartsheet

Abstract of Bids Template

As you gather bids from multiple contractors for your project, use this abstract of bids template to rank the bids against each other, based on project-specific criteria. This template gives you a quick, at-a-glance view of each bid, the qualifications of the contractor, and any additional criteria, so you can be confident you’re putting your money towards the best bid.

Download Abstract of Bids Template

Excel | Smartsheet

Subcontractor Bid Proposal Template

Subcontractor Bid Proposal Form Template

Use this template to document project details, owner information, and subcontractor details as you plan and manage your construction project. Outline the scope of work, materials and services included, agreement terms, and cost breakdowns to ensure you’re encompassing all the details of the bid proposal.

Download Subcontractor Bid Proposal Template

Excel | PDF

Bid Package Template

Bid Package Template

Put together all the details of your construction bids with this bid package template, which gives you space to include or link to important project details, like bidding documents, sub trade packages, and more. With this template, you can keep all your key bid details in one central location.

Download Bid Package Template

Excel | Word | PDF

Invitation to Bid Template

Invitation to Bid Letter Form Template

Use this template to invite potential contractors or companies to submit a bid for a product or service they can provide for your project. Simply fill in the blanks and send to the appropriate people to gather bids and make the most financially sound decision for your project.

Download Invitation to Bid Template 

Word | PDF

Bid Comparison Template

Bid Comparison Template

Use this bid comparison template to compare specific bids for products or services side by side, so you can see what you’re getting for your money. To compare multiple contractors, list specific products and services, the quantity of each, and associated prices. Totals with automatically calculate to give you an overview of total spend, which you can then easily compare against your budget.

Download Bid Comparison Template - Excel 

How to Create a Construction Bid Proposal

Bid forms play an important role in determining the all-up cost estimates for a project, which allows project managers and key stakeholders to plan and budget for their project with greater accuracy. In order to create the most effective, optimized bid proposal, consider the following factors:

  1. Use streamlined, universally-understood language: Because many different contractors, project managers, and clients will be viewing the bid proposal, ensure you’re using easy-to-understand verbiage throughout.

  2. Create a streamlined template: As you start to put your bid proposal template together, make sure you include all important sections, like requirements and conditions, adjustments, markups, bidding requirements, and comments.

  3. Ensure the bid template is readily available and easy to access: Empower all involved parties by providing them with the template — doing so will improve communication and efficiency both across your team and with third parties.

Benefits of a Construction Bid Proposal

With a solid, streamlined bid proposal template in place, you and your team will reap many benefits, including the following:

  • Better specified and more accurate cost estimates

  • Reduced miscommunication resulting from change orders

  • Faster project completion due to a clearer scope

  • Improved cost comparisons across projects

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