Excel Basic RFQ Template
Download the Basic RFQ Template for Excel
When to Use This Template: Use this basic RFQ template to request pricing information from vendors for products or services. This is a universal RFQ template that should work for any industry.
Notable Template Features: This template includes fields for the essential elements of a basic RFQ, including line item numbers, product descriptions, quantities, pricing, delivery details, submission deadline(s), and terms and conditions. The template will auto-calculate the total price to determine if the vendor’s price is cost-effective and within budget.
Learn everything you need to succeed in the RFQ process, including how to write and respond to an RFQ.
Excel Manufacturing RFQ Template
Download the Manufacturing RFQ Template for Excel
When to Use This Template: Use this manufacturing RFQ template to request product pricing from manufacturing suppliers. This template works well when you are developing a new product, replacing a product, sourcing components, scaling capacity, or producing a prototype.
Notable Template Features: This template includes all the typical elements of a manufacturing RFQ, such as product width, length, height, weight, material, and shipping details. These specs give the supplier the information they need to quote the required products accurately.
Excel Construction RFQ Template
Download the Construction RFQ Template for Excel
When to Use This Template: Use this construction RFQ template to request pricing details from construction suppliers when soliciting bids for a construction project.
Notable Template Features: This template includes sections to enter the quantities and prices for materials and equipment, as well as the hours and rates for labor. You can also add details about the work site location, work start and end date, and what the work entails to give suppliers a better idea of the project scope.
Check out these free construction quote templates and forms to collect accurate job estimates. For specific projects, such as landscaping, painting, and roofing, check out free price quote templates.
Excel IT RFQ Template
Download the IT RFQ Template for Excel
When to Use This Template: IT professionals can use this RFQ template to request pricing details for software development projects, cybersecurity projects, IT services, and system implementation. The template includes technical terminology that is relevant when purchasing hardware, software, and technology solutions.
Notable Template Features: This template includes IT-specific fields, such as those to list hardware and software specifications. It also includes a systems and compatibility section, which you can use to ensure the proposed solution works with the organization’s current infrastructure. Then, in the Data Security Measures section, cover data encryption, access control, data backup, and security policies.
Excel Government Agency RFQ Template
Download the Government Agency RFQ Template for Excel
When to Use This Template: Government agency professionals can use this template to request resources for a construction project, healthcare services or supplies, environmental project, education services, or research development. Government-funded work requires additional evaluation to be approved, and this template comes pre-formatted with all the necessary fields.
Notable Template Features: This template has all the critical fields of a government agency RFQ, such as a project description, legal requirements, evaluation criteria, and mandatory compliance clauses. A project description provides the vendor with clear expectations for accurate bidding and compliance. The mandatory clauses ensure the project is executed legally, ethically, and efficiently.
If your agency is open to new approaches, consider using a request for proposal (RFP) template. Check out these free project proposal templates for gathering proposed project solutions from vendors.
Excel RFQ Response Pricing Template
Download the RFQ Response Pricing Template for Excel
When to Use This Template: Use this RFQ response pricing template to collect supplier responses for a sealed bid. Sealed bids are often used for large-scale projects to encourage competitive pricing, protect confidentiality, and promote fairness.
Notable Template Features: This template uses a requisition ID (REQ ID) to identify the supplier — this means it creates an alphanumeric alias in place of the supplier’s actual name. This deters favoritism during reviews, which makes it ideal for sealed bidding. The template includes the basic elements of an RFQ including, project description, quantity, and price, which makes it functional for any industry.
Excel RFQ Comparison Template
Download the RFQ Comparison Template for Excel
When to Use This Template: Use this RFQ comparison template to organize and compare multiple vendors’ prices, quantities, and totals in one location.
Notable Template Features: This template includes multiple columns for vendor names, prices, quantities, and totals. The template auto-calculates each vendor’s total pricing, which makes it easy to compare supplier’s costs side by side and decide which one to partner with.
RFQ Tracking Template
Download the RFQ Tracking Template for Excel
When to Use This Template: Use this RFQ tracking template to track bidding invitations, and date, amount, and deadline of each. This template helps to streamline the procurement process by organizing and simplifying bid management in one central location.
Notable Template Features: This template includes the bid numbers, dates of bids, bid amounts, and deadlines, which makes it easy to track and monitor bids against each other.
Check out this collection of free bid proposal templates for streamlining your bidding process.
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