How to Make a Gantt Chart in Word

Smartsheet Contributor Diana Ramos on Nov 24, 2020

When you track and manage your project with a Gantt chart, you can view project status and track progress more easily.

Included on this page, you’ll find detailed, step-by-step instructions on how to create your own Gantt chart in Microsoft Word, with helpful pictures and GIFs. You’ll also learn how to customize the chart. If you prefer to skip the steps, download a free Gantt chart template in Microsoft Word

 


How to Make a Gantt Chart in Word with Microsoft Word 2018 and Later

To make a Gantt chart in all versions of Microsoft Word 2018 and later, follow our step-by-step instructions. They also work for creating Gantt charts in Microsoft Word 2016 and some earlier versions. Refer to the images for guidance.

Prepare the Word Document

  1. Open a new Word document. 
  2. Click the Layout tab on the navigation bar.
    Select Orientation Tab
  3. Click Orientation, then click Landscape.
    Select Orientation Layout

Build a Stacked Bar Graphic

  1. Click the Insert tab, then click Chart.
  2. In the popup window or the dropdown menu that appears, click the Column category, then click Stacked Bar for the type of graph.
    Word generates a standard bar chart graph on the document. Microsoft Excel automatically opens with a data table for inputting project information.
     
    Select 2D Stacked Bar Chart
     
    2d Stacked Bar Chart
     
    New Excel Series

Add Project Schedule Data to Chart

Enter the data for your project in the Excel sheet to populate the stacked bar chart in Word. 

  1. Input your project information in the corresponding Excel chart.
    Pro Tip: If the Excel sheet disappears, in the Chart Design tab of the Word document, click Edit Data in Excel
  2. In Column A of the Excel table, list each project task name.
  3. Rename columns B, C, and D of the Excel table as follows: 
    • Cell B1: Start Date
    • Cell C1: End Date
    • Cell D1: Duration 
      Name Project Columns Rows
  4. Format the start and end date columns to display the correct data.
    Select column B and C. Right-click, and click Format Cells. In the popup window, in the Number section and Category list, click Date. Scroll through the Type menu and click the desired date format. Click OK.
    Format Cells
    Select Date Number Type
  5. Insert the start and end dates for each task in your project.
  6. Calculate the duration of your first task.
    Click Cell D2 and type the following formula: =C2-$B2
    Insert Duration Formula
  7. Duplicate the formula for the remaining cells in column D.
    Click Cell D2. Click the small box in the bottom-right corner of the cell, and drag it down column D until you reach the last task in the column.
    Add Duration Formula to All Rows
  8. Verify and edit the chart.
    Return to the chart in Microsoft Word. You will see that the data from the Excel sheet now appears in the stacked bar chart. Select End Date in the legend at the bottom of your chart, right-click, and click Delete Series.
    Delete Series

Turn Your Stacked Bar Chart into a Gantt Chart

  1. Click any of the blue bars on your chart.
    The Chart Format menu will appear on the right.
  2. Click on the paint bucket icon. Click the Fill button, then click No Fill.
    No Fill Chart
  3. Once you unfill the series, your bar chart will resemble a Gantt chart.
    Gantt Chart V1

Interested in creating a Gantt chart in Microsoft Excel instead of Word? Visit this article for step-by-step instructions on how to build a similar Gantt chart in Excel.


How to Customize a Gantt Chart in Microsoft Word 2018 and Later

When you customize a Gantt chart, you make it even easier to view your project and track progress. Learn how to color-code and reorder tasks or make other adjustments by following the steps below.

Customize Task Bar Colors

  1. Change the color of task bars.
    Click on any of the task bars in the Gantt chart. Click Fill from the Format Data toolbar. Click the paint bucket, then click a color.
     
    Change Task Bar Color

Reformat Task Bars on Axis

  1. Double-click on any bar in the chart.
    You will see the Format Data Point menu and the Series Option tab on the right.
  2. Click on the scroll bar for Gap Width.
    Slide the button left or right to adjust the amount of space that appears between the bars on the chart. You can also enter a percentage in the corresponding box.
     
    Change Gap Width

Remove the Legend from the Gantt Chart

  1. Click the chart legend.
    Right-click and click Delete from the dropdown menu. You can also click on the legend and press Delete on your keyboard.
     
    Delete Legend

Download Gantt Chart Templates in Word

Simple Gantt Chart Template

Prefer to avoid all the formatting and setup tasks? Use this simple Gantt chart template to track all project tasks. It includes space to note all project details, such as project owner, deliverables, and start and end dates.

Download Simple Gantt Chart Template — Word


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