Free Attendance Spreadsheet Templates

By Kate Eby | April 12, 2017 (updated April 17, 2023)

Tracking attendance is a simple activity to help manage participation in classes, meetings, and events. Attendance sheets help teachers track student presence and contribution, as well as the absence or tardiness, so that they can resolve any problems efficiently. Even homeschooled students can use attendance forms to keep accurate records of which days they spent on academic activities. You can also use attendance forms for tracking visitors to a workplace, recording attendance at a church or club gathering, or having employees sign in at a training course.

Many teachers use attendance sheets not only for collecting information, but also for creating a reward system for younger students in order to emphasize the importance of consistent attendance. Giving monthly rewards for best or most-improved attendance creates an incentive for promptness. Of course, students may miss classes for all kind of reasons, from illness to family obligations, but fostering children’s active involvement in the attendance process can increase their awareness of its importance. For college students, chronic absences may indicate that a more serious problem needs to be addressed. For example, some students may be struggling to adjust to living on their own for the first time. By tracking attendance habits, teachers may take notice issues sooner and be able to work with students to address them.

If you’re leading workshops, classes, or training courses for adults, chronic attendance issues could point to student dissatisfaction with the content or teaching style. This information provides a unique opportunity for teachers and presenters to solicit feedback from students about what is or is not working and what might need to change. In the context of adult education, tracking attendance can be a first step toward improving classes and ensuring both student and teacher satisfaction.

Business Attendance Templates

Meeting Attendance Template - Excel


Download Meeting Attendance Template

Excel | Smartsheet

Use this template to keep track of attendees at any type of meeting. The template allows you to gather contact information and record details about the meeting, such as date, location, and facilitator names. The spreadsheet includes also space for notes or reminders. This is a basic meeting attendance template for collecting names and pertinent information.

Training Attendance Sheet Template - Excel


Download Training Attendance Sheet Template

Excel | Smartsheet

Use this training attendance sheet template for school students, employees, volunteers, or any individuals attending a training course. At the top of the template, you can document information about the nature of the program or the training. The sheet includes a signature column so attendees can sign in when they arrive. If you need to collect more information, simply add columns to the spreadsheet.

Employee Attendance Spreadsheet - Excel


Download Employee Attendance Spreadsheet

Excel | Smartsheet

This attendance tracker template allows you to manage multiple employees on a daily, weekly, and monthly basis. For each employee listed, keep track of work shifts, vacation time, sick leave, and personal time. With color-coded attendance categories, you can get a quick overview of attendance patterns and employee availability. To create an ongoing record, copy and paste the template into additional sheets, and fill them out monthly. 

Timesheet Template - Excel


Download Timesheet Template

Excel | Smartsheet

In addition to tracking employee attendance, a timesheet calculates hours worked and amounts owed. Employees can use this template for tracking their own hours, while human resource managers can use it to help manage payroll and keep accurate records. This template includes sheets for daily, weekly, bi-weekly, and monthly tracking.

Employee Vacation Tracker Template - Excel


Download Employee Vacation Tracker Template

Excel | Smartsheet

This vacation tracker template can also be used to manage employee schedules. List available/used vacation and sick-leave hours to easily view an employee’s leave time within a specific pay period or another time frame. Keep track of an employee’s remaining hours in an easy-to-read, basic spreadsheet format.

Visitor Sign-In Sheet - Excel


Download Visitor Sign-In Sheet

Excel | Smartsheet

Businesses and other organizations may use visitor sign-in sheets to keep track of who is visiting which departments and why. This sheet can increase security by documenting the identity and quantity of visitors, and can even furnish feedback on the quality of someone’s visit. This template also includes arrival and departure times so visitors can be accounted for.

Appointment Sign-In Sheet - Excel


Download Appointment Sign-In Sheet

Excel | Smartsheet

Use this appointment sign-in sheet template in any business or medical office that requires clients or patients to sign in. In a busy office, the sheet helps manage the flow of arrivals by recording an individual’s arrival and appointment time. Easily modify this basic template to suit the needs of your business.

School and Other Attendance Templates

Monthly Class Attendance Sheet - Excel


Download Monthly Class Attendance Sheet

Excel | Smartsheet

This attendance tracking spreadsheet allows you to record monthly attendance for a school class or other program that meets daily. The template provides a calendar of days for checking in each student and marking absences and late arrivals. The sheet then calculates totals for the month, so you have a record of attendance for the classroom.

Yearly Attendance Template - Excel


Download Yearly Attendance Template

Excel | Smartsheet

If you need a more comprehensive template than the monthly attendance spreadsheet above, this template includes tracking sheets for each month, plus a yearly report that summarizes the monthly data. Use this sheet to create reports for students by showing their attendance rates during the school year. It’s a useful tool for both teachers and administrators who want to keep track of and analyze attendance patterns on a monthly and annual basis. 

Weekly Attendance Spreadsheet - Excel


Download Weekly Attendance Spreadsheet

Excel | Smartsheet

This weekly attendance sheet has a simple layout for recording which students are in attendance from Monday through Friday. If you need an attendance form for a summer program or class that meets on different days, you can edit the template to match your requirements. The template calculates daily totals for the class.

Volunteer Sign-Up Sheet - Excel


Download Volunteer Sign-Up Sheet

Excel | Smartsheet

Whether you’re organizing a non-profit fundraiser, a workplace party, or a school event, this volunteer sign-up sheet can gather volunteers for specific tasks. Individuals can sign up and provide their contact information for future communication. After recruiting volunteers, you can follow up with them to find out who will actually be able to attend and help out. This is a simple tool for coordinating volunteers to ensure successful events.

Daily Attendance Template - Word


Download Daily Attendance Template

Word | Smartsheet

This daily attendance template is appropriate for child care centers or other settings where you need to account for children and staff. For extra security, have parents sign the form when they pick up a child. The document includes arrival and departure times for both students and staff, so it is clear which staff members are available for what number of students during each day. Formatted in Word, this attendance template can be printed and used in a classroom or school office.

Printable Blank Attendance Record - PDF


Download Printable Blank Attendance Record

PDF | Smartsheet

If you need a blank attendance record template, this PDF version has a basic layout for documenting student attendance for whatever dates you want to include. You can also use columns to record absences or other data for each student. Teachers can print this template and hang it on a classroom wall to help younger students check themselves in each day.

Printable Monthly Attendance Template - PDF


Download Printable Monthly Attendance Template

PDF | Smartsheet

This monthly template supplies a grid layout for tracking attendance and adding daily totals for each student, as well as for the classroom as a whole. For easy filing, you can record the time, month, location, and any other relevant data at the top of the template. Print a copy of each month to create an attendance record for the entire school year.

What Is an Attendance Sheet in Excel?

An attendance sheet in Excel is an electronic document used to record attendances at meetings and seminars, usually including names of participants and the times they arrive and depart. This can then be analyzed, allowing to track trends and identify absentees.

How to Create an Attendance Spreadsheet in Excel

Using Excel, you can make a simple attendance spreadsheet by adding column headings for student names, dates, and total monthly attendance (for example). Use rows for listing student names and marking daily attendance. Use the SUM formula to calculate totals and get a quick report on daily and monthly attendance numbers for individual students and for the entire class. If you’re creating an attendance sheet for a meeting or event, you may want to include columns for collecting contact information, business affiliations, or other relevant information. 

To save time, use an attendance spreadsheet template and customize it to suit your needs. Below, you’ll find a selection of attendance templates that are free to download and easy to edit. There are multiple options for Excel, printable PDF templates, and a daily attendance template for Word. We’ve separated the templates by category - those specifically designed for businesses and those geared for classes or other uses. We also offer a variety of formats, all of which emphasize simplicity and efficiency. For more options, see the sign-in and sign-up sheet template page.

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