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15 Free Work Order Templates

Smartsheet Contributor Kate Eby on Jul 10, 2017

A work order specifies what work is to be completed and provides details such as pricing, materials used, taxes, payment terms, and contact information. Sometimes referred to as a service ticket, job order, or work ticket, a work order may be sent from an outside customer or contractor to an organization, or used internally to request work from a specific department. 

Included on this page, you'll find a variety of helpful work order templates that are free to download, like a maintenance work order template, a service work order template, a printable work order request form, and many more.


Work Order Templates, Forms and Tracking Sheets

Maintenance Work Order Template

Maintenance Work Order Template

Download Maintenance Work Order Template

Excel | Smartsheet

This Excel work order template is specifically designed for maintenance orders and includes sections for describing work details, labor and material costs, and total expenses. There is also space for a signature of approval as well as location, starting date, and contact information. You can track the request by listing a customer order number on the template.

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Service Work Order Template

Service Work Order Template

Download Service Work Order Template

Excel | Smartsheet

On this service work order template, you can list the service provided, any parts required, additional charges, and amounts owed (including taxes). You can use this template for any type of service by editing the details to suit your particular business. There are also fields for a tracking number and service date to help with accurate record-keeping and future reference.


Automotive Work Order Template

Automotive Work Order Template

Download Automotive Work Order Template - Excel

You can use this automotive work order template for maintenance or repair work. Fill out information about the car at the top of the form, and add details about labor and parts in the space below. Edit the form to include whatever services are relevant for your business. This detailed garage work order template has easy-to-read formatting and is easily customizable.


Stop Work Order Template

Stop Work Order Template

Download Stop Work Order Template - Word

A stop work order clearly states the timeframe and reasons for suspending work on a project. This template includes sections for detailed information about the project and what work to suspend or cancel. You can modify the form to include additional instructions or information as needed.


Repair Work Order Template

Repair Work Order Template

Download Repair Work Order Template

Excel | Word

This template is designed for repairs to a rental unit or other building location. You can describe the repairs needed, provide authorization for work completed, assign due dates for completing the repairs, track job status, and document any expenses. The repair work order template is a useful form for both repair and maintenance requests.


IT Work Order Template

IT Work Order Template

Download IT Work Order Template

Excel | Word | PDF

Create a request form for IT services using this free template. This form is a simple tool for listing required IT action, the date of the request, contact information, and details about the work. You can also use this template for external work orders or internal requests within small businesses that don’t need to rely on automated systems.


Graphic Design Work Order Template

Graphic Design Work Order Template

Download Graphic Design Work Order Template

Excel | PDF

Use this comprehensive template to request graphic design services for a project. The easy-to-read layout allows for a high level of detail, and the PDF format makes printing easy. You can also edit the form to match the graphic design of your business or organization.


Landscaping Work Order Template

Landscaping Work Order Template

Download Landscaping Work Order Template - Excel

This landscaping work order template includes preformatted sections for common tasks, along with room for a more in-depth description. There are also sections for itemized lists of materials and labor for calculating costs. You can also record details related to location and customer information.


Printable Work Order Request Form

Printable Work Order Request Form Template

Download Printable Work Order Request Form

Excel | WordPDF

This template provides a basic layout for creating simple work orders. You can use this form for maintenance requests, or any type of work order that requires minimal detailed direction. The template is ready to print, and you can save an original version for continual use.


Cleaning Work Order Template

Cleaning Work Order Template

Download Cleaning Work Order Template - Excel

For cleaning services, this template allows you to specify what jobs you want completed for different locations. An itemized list makes it easy to check off requested tasks, and there is also room for more detailed instructions. The template will calculate the total cost of the cleaning services provided.


Inspection Work Order Template

Inspection Work Order Template

Download Inspection Work Order Template

Excel | PDF

Easily modify this work order template to request any type of inspection, whether for pests, electrical issues, or preparing to sell a home. In addition to the type of inspection, you can add details about the property and area to be inspected. There is also a dedicated space to add important notes.


Work Order Tracking Template

Work Order Tracking Template

Download Work Order Tracking Template - Excel

Keep track of your work orders with this spreadsheet template. You can organize the template by tracking number, the assigned worker, the requestor, or other criteria to easily locate the information you need. Keeping a log of your work orders can help keep jobs organized and provide an accurate record of all requests.


Related Work Order Templates

Service Invoice Template

Service Invoice Template

Download Service Invoice Template

Excel | Word | Smartsheet

Use this invoice template to bill for completed services and fill out the spaces for services provided, hours spent on each task, and hourly rates. The template will calculate the total amount owed, including tax and any additional fees. There is also additional space for written instructions or explanations.


Change Order Request Form

Change Order Request Template

Download Change Order Request Form

Word | PDF

If you need to request changes to a construction job or other project, this form outlines all the necessary details, including changes to the price and timeline. Use the main portion of the template to describe what changes are needed and why, and attach any supporting documents. There is also space at the bottom of the document for acceptance and approval signatures. 


Purchase Order Template

Purchase Order Template

Download Purchase Order Template - Excel

A purchase order template makes it easy to place orders with vendors and suppliers. This template has an detailed list of items along with quantities, unit prices, and total costs, including shipping and tax. You can also specify shipping and payment terms.


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