Feature Prioritization — Simple
Simple list of desired product features with columns to categorize, rank, evaluate rationale, and summarize development challenge. Share with team and attach requirements, customer emails, and surveys to support decisions.
Template design and key features
Enter feature names in the Primary Column (used for Smartsheet automated emails)
Show engineering difficulty using RYG balls
Track feature type in this dropdown — edit dropdown values in Column Properties
Enter number ranking to prioritize features
Indicate the estimated number of days to spec, design, deliver, & test the new feature
Set the desired release date using the date picker
Check off where the rationale applies to a new or enhanced feature
Add status details or other brief notes about each feature
Store documents & links on any row
Alerts & Reminders
Set alerts for target dates & sheet changes
Log feature details, comments, & notes
Enable Gantt view to see a timeline
View & edit features in a calendar
Organize features into collapsible sections
Collaborate in real-time with your team
Request updates on feature status
Collect new rows & take action
View & update your tracker on the go
Sharing with different access levels
Sharing Your Sheet
Share your feature tracker with your team
Select the Sharing tab to share with your collaborators. Add collaborator email addresses and select a permission level.
- Viewer: can view and export the sheet, but can't make changes
- Editor: can edit information in cells, add attachments, set alerts, & create discussions
- Admin: can add collaborators, edit columns, & change dependency settings
Share multiple sheets in a Workspace
Create a Workspace to share multiple sheets with the same group of people, with consistent sharing permissions on all items in the workspace.
Prevent edits with locked rows & columns
Lock any column or non-blank row to prevent others from changing or deleting key information. Only sheet Owners or Admins can lock, unlock, & edit locked columns & rows.
Collaborating on the feature tracker with your team
Collaborating on Sheets
Collaborate in real-time
Work simultaneously with everyone shared to the sheet. To help you see changes, Smartsheet will notify you when multiple collaborators are working on the sheet.
Highlight everyone's changes
Select the Highlight Changes button to see all recent changes since the last time you viewed the sheet - or within the day, week, month, or a specific date range.
Get a revision history on any cell
Right click on a cell and select View History to see previous values, who made each change, and when.
Format content automatically
Call attention to key information by setting Conditional Formatting rules to automatically format cells based on the values they contain.
Getting updates from your team
Alerts & Reminders
To set an email reminder on any feature in your sheet, select Set Reminder from the row menu. Choose the Alerts tab to trigger Reminders for the whole sheet, or to notify yourself & others of changes to the sheet.
Get automatic updates from your team
Send an update request, a special email designed to allow anyone to update rows on your sheet. Select one or more rows, then use the row menu to send a one-time or recurring request for regular updates.
Connecting with your apps
Smartsheet and Google Apps
Use Charts and Graphs to visualize key information from your product development projects. Charts automatically update when Smartsheet data changes, so your chart is always current. Built by Smartsheet Labs.
Attach files stored in Box directly to tasks and product development projects in Smartsheet. Edited documents update automatically in the Smartsheet attachment, so your files are always current.
Keep your development schedules organized by publishing dates from your sheets to your iCal. As you update your timelines in Smartsheet, the dates published to your calendar will refresh to reflect your most recent information.
How to Set Up a Sheet
Columns in Smartsheet
Attachments in Smartsheet