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Free Punch List Templates

by Diana Ramos on Jun 20, 2017

In the construction industry, a punch list refers to a list of repairs and incomplete work items remaining at the end of a project that must be finished before a contractor can receive payment. The plans and specifications outlined in the original contract provide a guide for checking the quality and completeness of a building project.
 
Included on this page, you'll find a variety of helpful punch list templates, like a project management punch list template, a construction punch list template, a simple punch list template, and many more - all free for download.


Project Management Punch List Template

Project Management Punch List Template

Project managers deal with multiple tasks, changing priorities, and schedule adjustments - often on a daily basis. Having an organized punch list can help managers keep track of all these changes and inform both immediate and high-level decisions. This template is appropriate for project management in any field, and provides columns for marking the status, priority and due date of each task. 

Download the Project Management Punch List Template

Excel  |  PDF  |  Smartsheet

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Construction Punch List Template

Construction Punch List Template

This template was designed specifically for construction project use. Punch list sections include both interior and exterior items, ranging from materials to furnishings and electrical issues. You can easily edit this template to include whatever punch list items are relevant for the project. You can also indicate who is responsible for the work and deadlines for completion.

Download the Construction Punch List Template

Excel  |  Smartsheet


Simple Punch List Form

Simple Punch List Template

If you need a form that you can quickly print and fill out by hand, this PDF template provides a basic list with room for brief information about each item. There is also a section at the top of the form for adding project and contact information. Contractors or owners can use this form to create a simple punch list.

Download the Simple Punch List Form

PDF  |  Smartsheet


Remodel Punch List Template

Remodel Punch List Template

Use this residential punch list for a remodel or new home project. Simply add or remove items to reflect your needs. This spreadsheet template allows you to organize punch list items by location, trade, or completion status. You can add descriptions for each item and specify the work that still needs to be completed in order to resolve an issue.

Download the Remodel Punch List Template

Excel  |  PDF


Commercial Construction Walkthrough Checklist

Commerical Construction Walkthrough Checklist Template

An inspection process can move smoothly when using a detailed walkthrough checklist. This commercial construction checklist is designed to work like a punch list, and provides sections for marking completion, costs, and contract issues. You can create a thorough list of items that have either been completed satisfactorily or still need to be addressed.

Download the Commercial Construction Walkthrough Checklist

Excel  |  Word  |  PDF


New Home Checklist

New Home Checklist Template

Buying a newly built home can be exciting, but it also requires careful planning, oversight, and inspection. To help ensure that your new home meets all of the agreed-upon requirements and specifications, you can use this checklist to do a complete walkthrough of each area of your house, plus outside spaces. 

Download the New Home Checklist

Excel  |  Word  |  PDF


What’s in a Punch List?

For a more in-depth description of what how to use a punch list in construction, and the benefits of including one in your next construction project, visit our article that details all there is to know about construction punch lists, including when to use them, how to use them, and a free template.

 

 


Zero-Punch Goals

For more information on zero punch list goals, the steps to attain them, and their time- and-money saving benefits, visit this article with information all about construction punch lists.


Inspection Tips for Owners

If you end up with zero items on your punch list, you have reason to celebrate - and your contractor will too, given the cost savings involved. However, you still have to go through an inspection process to determine that no repairs are necessary. Here are a few tips to keep in mind while doing a final walk through of the property:

  • Use Blue Tape: Mark punch list areas with blue tape so they stand out and contractors have an easy visual reference. Carry a roll of it with you as you do your walkthrough, and mark each item that you add to the punch list. 
  • Bring a Friend: Having a second person with you will reduce the chances that you overlook something or forget to check an area. 
  • Take Your Time: Don’t rush the process, and be sure to inspect all installations as well as details (like the quality of the paint job).
  • Bring Plans and Specifications: If you’re unsure about whether some work matches the contract agreement, keep the documents on hand as a reference. 
  • Take Notes: Write down the issues you see and any information that will be helpful for (the contractor or for yourself) to ensure that the issue is resolved.

Punch List: From Hole Punches to the Digital Age

While there are no concrete sources online for the origin of the phrase, the most likely hypothesis is that contractors and architects used to punch holes on a list to denote completed items. This created a “punch” list that was used during inspection and for documentation. A punch list may also be referred to as a snag list, which makes sense since unfinished or incorrect items are obstacles to completing a project, or “snags” in the process. In construction, “snagging” is a term used for identifying all the errors and omissions that you need to add to the snag list and correct. In some cases, you may also see punch list written as one word: punchlist.
  
Punch lists may have traditionally been physical documents with a list of items that you could punch or check off by hand, but digital punch lists are becoming increasingly common. A digital punch list may be included as part of construction management software or used as a mobile app. You can choose from web-based options and tools, and the templates provided below. 


Use Smartsheet to Easily Manage All Your Construction Projects

In the construction business, clients and contractors alike want to the job to be finished on time and budget. Smartsheet is the cloud-based, collaborative work management solution that many of the world’s largest construction companies rely on to stay productive, communicate among far-flung teams, and document every step of every project. In fact, Smartsheet has a pre-built punch list template that you can use to perform your final property inspection. Access Smartsheet on your mobile device or tablet so you can update the list in real time as you walk through the property. 
 
In addition to the pre-built construction templates available, Smartsheet can improve work and project documentation by capturing issues in real time, increase collaboration among project teams, vendors, and clients, and save time with accurate resource management. Enable Gantt charts for a timeline view of your project, set alerts to ensure no task is overlooked, and easily attach relevant documentation to build a central repository where stakeholders can access project details anytime, anywhere. 

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