Project Template with Schedule and Budget Variance

Alex Boit's picture

Project with Schedule & Budget Variance

Project with Schedule & Budget Variance

Track project and budget performance all in one sheet. This template includes status summary, budget and schedule variance, and Gantt chart with dependencies. You'll easily compare estimated and actual labor, materials, and other costs.

Template design and key features


Customizable Columns

Task Description
Enter a task name in the Primary Column (used for Smartsheet automated emails)
Show task status visually using RYG balls
Percent Complete
Track task completion and show progress bars on your gantt chart
Planned Start & End Dates
Enter the Planned Start Date and End Date for each task
Actual Start Date & Date Variance
Add Actual Start Date when each task begins — a formula calculates difference from Start Date
Estimated Labor & Materials
Enter your labor and materials estimates — a formula calculates Estimate Total
Actuals & Budget Variance
Add Actual Labor and Actual Materials - a formula calculates Actual Total & Budget Variance
Calculate automatically from Start & End Dates, or enter a new value
Enter row number for preceding tasks, or drag and drop Gantt bars to set dependencies

Collaborative Features

File Attachments
Store documents & links on each row
Alerts & Reminders
Set alerts for due dates & sheet changes
Log task details, comments, & notes
Gantt Chart
See task dates & dependencies
Calendar View
View & edit tasks in a calendar
Row Hierarchy
Organize tasks into collapsible sections
Collaborate in real-time with your team
Update Requests
Request updates on task status
Web Forms
Collect new rows & take action
Mobile App
View & update your project on the go

Working with the Gantt chart


Sharing with different access levels


Collaborating on the project with your team


Getting project updates from your team


Managing multiple projects


Learning resources