Multipart article

20 Free Calendar Templates for Work & Personal Planning

by Kate Eby on Aug 10, 2016

Use the free templates below to create your own professional-looking calendar for business use or daily planner for managing appointments. We’ve also included an academic calendar for school planning, employee calendars for shift scheduling, and calendars for any year. You’ll find templates for both Microsoft Word and Excel, so you can choose from spreadsheet or document formats. In either case, you have the option of saving the template file as a PDF and printing a paper version - just be sure to check the layout before printing since some of the calendars are in landscape format while others are in portrait.

We’ve also listed several blank calendar options to give you even more flexibility when managing your schedule. These blank templates range from monthly calendars without holidays or other information to completely blank grids with no dates listed. Use the list below to find the calendars that work for you, or select a blank calendar template to create your own.

 


Calendar Templates for Excel

Daily Planner Template

Use this daily planner as a work calendar or personal organizer. The template allows you to create a detailed daily schedule, with each hour divided into 15-minute intervals. You can also customize the template so that the calendar works well for your daily routines.

Daily Planner Template

Download Daily Planner Template

Excel | Smartsheet


Bi-weekly Work Calendar Template

This blank calendar template shows two weeks per page, and days are divided into morning, afternoon and evening so that you can create a comprehensive work schedule. Additional weeks are on separate worksheets, so you can plan multiple weeks at once.

Bi-Weekly Work Schedule Template

Download Bi-weekly Work Calendar Template

Excel | Smartsheet


Weekly Calendar with U.S. Holidays (2021, 2022)

This calendar offers a different layout, with months listed in a left-hand column so that the emphasis is on viewing the weeks of the year back to back. U.S. holidays are included, and the template colors make it easy to quickly view separate months and weeks.

2021 Weekly Calendar with US Holidays Template

Download 2021 Weekly Calendar with U.S. Holidays

Download 2022 Weekly Calendar with U.S. Holidays


Blank Monthly Calendar Template - Landscape (2021, 2022)

With this monthly calendar you get a simple calendar view for each month of the year. Each month gets its own worksheet, and colors can be modified to suit your taste.

2021 Printable Monthly Calendar - Landscape

 

Download 2021 Blank Monthly Calendar Template (landscape)

Excel | PDF

Download 2022 Blank Monthly Calendar Template (landscape)

Excel | PDF


Blank Monthly Calendar Template - Portrait (2021, 2022)

Use this blank monthly calendar when you need a template in portrait format. As with the template above, this is a calendar with separate worksheets for each month.

2021 Printable Monthly Calendar - Portrait

Download 2021 Blank Monthly Calendar Template (portrait)

Excel | PDF

Download 2022 Blank Monthly Calendar Template (portrait)

Excel | PDF


Yearly Calendar with Notes (2021, 2022)

This yearly calendar template provides a yearly view with extra space for notes. The layout of this calendar works well for getting a quick snapshot of the year while also being able to create detailed weekly or monthly plans.

2021 Yearly Calendar with Notes Templates

Download 2021 Yearly Calendar with Notes

Download 2022 Yearly Calendar with Notes


12-month Calendar Template (2021, 2022)

Adjust the dates on this annual calendar template to use it all year long. You get a traditional calendar view for all months of the year with a section for notes at the bottom of each month.

12-Month Calendar 2021 Template

Download 12-month 2021 Calendar Template

Download 12-month 2022 Calendar Template


Blank Weekly Calendar Template

Create a weekly schedule using this blank calendar template. You can select the starting time for each day as well as the date. This is a full week calendar running from Sunday to Saturday. This could be used as a work schedule or for any weekly planning needs.

Blank Weekly Calendar Template

Download Blank Weekly Calendar Template


Weekly Planner Template (2021, 2022)

Whether you need to track appointments, create a to-do list, or organize your workday, this template is designed for planning an entire week in detail. There are additional sections for recording tasks and notes, so you can add important reminders to your schedule.

2021 Weekly Planner Template

Download 2021 Weekly Planner Template

Download 2022 Weekly Planner Template


Employee Calendar Template (2021, 2022)

Use this calendar to create a weekly employee schedule while tracking work hours and personnel costs. Choose the starting date for the week, list employee names, hours per day, and pay rates, and the template will calculate weekly totals for each employee as well as total costs.

2021 Employee Calendar Template

Download 2021 Employee Calendar Template

Download 2022 Employee Calendar Template


Shift Work Calendar Template (2021, 2022)

2021 Shift Work Calendar

This template lets you plan and view work shifts for an entire year. Shifts are color-coded, and you can set the starting month and weekday, as well as a rotation pattern. This template is useful as a planning tool as well as a reference for employees.

Download 2021 Shift Work Calendar Template

Download 2022 Shift Work Calendar Template


Academic Calendar Template (2021, 2022, 2023)

Students and teachers can plan their academic calendar, including class schedules, homework assignments, extracurricular activities and holidays. The calendar also includes weekends for comprehensive planning.

 

Download 2020-2021 Academic Calendar Template

Download 2021-2022 Academic Calendar Template

Download 2022-2023 Academic Calendar Template


Blank One-Month Calendar Template

This monthly calendar template contains no dates so you can customize it for your use, whether you want to add dates or create a generic schedule for any month. 2018 Blank Monthly Calendar Template

Download Blank One-Month Calendar Template


Calendar Templates for Word

Yearly Calendar Template with Holidays (2021, 2022)

This Word template shows the entire calendar year, including holidays. Print and hang the calendar for a quick yearly reference. Use this calendar on your desktop or print as a PDF.

2021 Yearly Calendar with Holidays Template

‌Download 2021 Yearly Calendar Template with Holidays

Excel | PDF

Download 2022 Yearly Calendar Template with Holidays

Excel | PDF


Two Month Per Page Calendar (2021, 2022)

View two months per page with this simple calendar template. This makes it easy to schedule each month in detail while planning ahead to the following month. Use this calendar on your desktop or print as a PDF.

2021 2 Month Per Page Calendar Template

‌Download 2021 Calendar - Two Months per Page

Word | PDF

‌Download 2022 Calendar - Two Months per Page

WordPDF


Printable Weekly Calendar Template (landscape)

This printable weekly calendar can be used for any week - simply set the starting date to adjust the template. Use this calendar to plan your daily and weekly schedule. The template prints in landscape format.

Printable weekly calendar template landscape

‌Download Printable Weekly Calendar Tempate (landscape)

Word | PDF


Printable Weekly Calendar Template (portrait)

This is an exact match to the previous template but in portrait format. Download the Word document and fill out the template before printing, or leave it blank for filling out by hand.

Printable weekly calendar template portrait

‌Download Printable Weekly Calendar Template (portrait)

Word | PDF


Blank Calendar Grid Template

If you need a completely blank calendar, this template offers a grid only with no month name, weekdays or dates included. It’s an easily printable calendar template that can be modified for your particular needs.

2018 blank calendar grid template

‌Download Blank Calendar Grid Template

Word | PDF


Improve Planning Efforts with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get  real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

 

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

Try Smartsheet for Free Get a Free Smartsheet Demo