Free Construction RFI Templates and Forms

By Diana Ramos | March 9, 2020

In this article, you’ll find the most useful, free construction RFI forms and templates available in Excel, Word, and PDF formats. They’ll help you clarify the specifications and contract details that construction projects often require.

On this page, you’ll find simple construction RFI forms, an RFI log template, as well as a request for information response template and other downloadable construction RFI templates.

Construction RFI Form

This RFI template makes it easy to request information from contractors, architects, or subcontractors. For record-keeping purposes, the template includes sections at the top for the project name and ID number, the RFI number, the RFI date, and any attached drawings. 

If the project requires changes in expense or scheduling, add the increase or decrease to the cost and timeline. The form also includes room for a detailed response, allowing the document to serve as a written record of both the request for information and the response. Download and share the template as an Excel file, or save it as a PDF form for easy printing.

Download Construction RFI Form - Excel

Construction RFI Log Template

Construction RFIs help to reduce project risks, prevent disputes, and create clear communication among the various, relevant parties. But, the RFI process can also be time consuming and involve multiple rounds of feedback as you sort issues and clarify changes. Keep your RFIs organized and on track with this spreadsheet template, which shows the current status and priority for each RFI, along with the date you sent the request and the deadline for responding. After adding your data to the template, you can search for RFIs by number, person who made the request, dates, or other details.

Download Construction RFI Log Template

Excel | Smartsheet

Example Construction RFI Template

Example Construction RFI Template

The RFI format in construction varies depending on the scope of the project and the purpose of the RFI. This template provides one example of a request for information form that has already been filled out. Edit the template to include whatever details are relevant for your own project. As you customize the form, consider including the following: specific questions for the respondent to reply to; a request for acknowledgement that the form has been received; and a confidentiality clause, if needed. Some construction RFIs also include possible solutions to the problem the client is presenting. Once you fill in these suggestions, respondents can then weigh in.

Download Example Construction RFI Template

Word | PDF

Simple Construction RFI Template - Word

This construction RFI document template provides a simple format, including the requesting party, the recipient of the RFI, company contact information, and room for a detailed description of the necessary information. Attach supporting documents and drawings, and identify the total number of pages included in the request. This is a basic Word document template that is printable and ready for use.

Download Simple Construction RFI Template - Word

Government Contractor Construction RFI Template - Excel

Designed for government contractors, this construction RFI form template includes sections for information requested, contractor recommendations, and government response. At the top, specify the contract number, details about the requesting party, contact information, and date of the request. The template also displays schedule and cost changes so that viewers can get a quick overview of potential impacts to a project. Use this Excel template as is, or customize it to suit the needs of your construction project.

Download Government Contractor Construction RFI Template - Excel

Request for Information Response Template - Word

With this request for information template, construction vendors and subcontractors can easily provide a comprehensive response. Use this template when requesting information from multiple suppliers to compare products or services. Or, submit the template along with an RFI so that the receiving party knows exactly how to reply. Using a pre-formatted response template saves time and creates a standardized process for both the requester and respondents. Collect information efficiently to help prevent project delays.

Download Request for Information Response Template

Excel | Word | Smartsheet

Improve the RFI Process with Smartsheet for Construction

From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.


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