Free Google Sheets Scheduling Templates

By Kate Eby | January 25, 2021 (updated September 28, 2023)

Google Sheets scheduling templates provide a structured framework that can save anyone time and effort. We’ve collected the most useful, fully editable templates with collaborative features that enable seamless sharing and real-time updates. Download one of these templates to streamline the scheduling process, improve organization, and enhance productivity.

Included on this page, you'll find many helpful Google Sheets scheduling templates, including a work schedule Google Sheets template, a student schedule Google Sheets template, a construction schedule Google Sheets template, an employee schedule Google Sheets template, and more. Plus, find tips on how to make a schedule in Google Sheets.

Basic Weekly Schedule Google Sheets Template

Weekly Schedule Template

Download a Basic Weekly Schedule Template for

Google Sheets | Smartsheet

Use this basic weekly schedule template to effectively manage your weekly schedule and ensure timely project completion. Enter date and time details for your activities, including the schedule start time, time interval (e.g., 30 minutes), and week start date. Share this editable template with team members and clients, and conveniently save it to your Google Drive account.

Work Schedule Google Sheets Template

Work Schedule Template

Download a Work Schedule Template for

Google Sheets | Smartsheet

This work schedule template is designed for managers, employees, and teams that need to proactively log and track individuals’ work schedules. Enter the beginning date of the week, company name, department, employee name, work assigned, and hours worked for each day. Employee hours will auto-tally in a totals column. You can include the sum in the total number of hours worked by all employees. This all-in-one, customizable work schedule template helps keep team members apprised of other employees’ schedules, and managers up to date on their employees’ schedules and hours worked. 


Daily Calendar Google Sheets Template

Daily Calendar Template

Download the Daily Calendar Google Sheets Template for Google Sheets

Optimize your daily planning with this daily calendar Google Sheets template. Effectively visualize your day, efficiently manage and organize your activities, and provide a shareable schedule that can be accessed from anywhere. Simply input your daily schedule, including appointments, tasks, and events, into the calendar. This template serves as an excellent solution for organizing and managing your daily activities, helping you stay on top of your schedule.

Monthly Schedule Google Sheets Template 

2023 Monthly Schedule Google Sheets Template

Download the 2023 Monthly Schedule Google Template for Google Sheets 
Download the 2024 Monthly Schedule Google Template for Google Sheets

Enhance your month-by-month organization, time-management, and collaboration with this Google Sheets monthly schedule template. Enter your schedule details, such as tasks, appointments, and meetings, for the desired duration. Differentiate specific days, events, or date-ranges by color-coding them in your monthly schedule. This dynamic template is available in year-specific versions, offering flexibility and convenience in planning your monthly activities.

Project Schedule Google Sheets Template

Project Schedule Template

Download the Project Schedule Template for

Google Sheets | Smartsheet

Use this project schedule template to keep tabs on your project’s timelines, milestones, and deliverables. This template comes pre-built with columns for phase title, start date, end date, duration, and schedule details. Find ample space to add notes related to budget, resources, risks, and issues. Easily track all delivery dates with an auto-populated, color-coded Gantt chart based on individual timeline start and end dates. A project schedule template can help ensure that all stakeholders are kept apprised of progress. 


Construction Schedule Google Sheets Template

Construction Schedule Template

Download the Construction Schedule Template for

Google Sheets | Smartsheet

Keep your construction projects running on time and within budget with this streamlined construction schedule template. The template includes columns for recording project-specific work breakdown structure (WBS) numbers, task names, start and end dates, task durations, and percentages complete. Share the Google Sheets template with stakeholders, vendors, and clients to keep them in the loop. Use this template to ensure each construction-related task is scheduled accurately and moves you toward the larger construction goals.

Daily Schedule Google Sheets Template

Download the Daily Schedule Template for

Google Sheets | Smartsheet

Use this easy-to-fill daily schedule template to proactively schedule and complete tasks in a timely manner. This day-by-day schedule enables you to track the smallest of tasks during any given day. Use the weekly view to keep apprised of what you achieved in prior days and what you have scheduled for the remainder of the week. 

Employee Schedule Google Sheets Template

Employee Schedule Template

Download the Employee Schedule Template for

Google Sheets | Smartsheet

Track employee work hours and labor costs with this comprehensive employee schedule template. Enter employee ID, name, and hour-by-hour duties, resulting in an auto-tally of total hours worked. This streamlined employee schedule template is the perfect scheduling tool to keep team members apprised of any updates and to help you meet deadlines. 

Student Schedule Google Sheets Template

Student Schedule Template

Download the Student Schedule Template for

Google Sheets | Smartsheet

Plan your weekly school schedule with this easy-to-fill student schedule template. Track class times, extracurricular activities and any other details related to your busy schedule as a student. Merge cells across 15-minute increments of time for class durations and any other related scheduling information to ensure you keep apprised of required student-related activities and meet all deadlines. 

24-Hour Schedule Google Sheets Template

24-Hour Schedule Google Sheets Template

Download the 24-Hour Schedule Template for Google Sheets

Use this all-purpose 24-hour schedule to schedule any activity or task that falls within a 24-hour period. This schedule breaks each 24-hour day into 15-minute intervals and provides ample space for daily task details, as well as any relevant notes. Organize your work, home, and leisure tasks and goals with this comprehensive, versatile 24-hour schedule template.

Daily Planner With Task List Google Sheets Template

Daily Planner with Task List Template Google Sheets

Download the Daily Planner With Task List Template for Google Sheets

Improve your daily task organization, enhance time management, and boost productivity using this Google Sheets daily planner template. Simply enter your tasks for each day, prioritize your top items, and track your progress as you complete each task. The template also provides sections to note various items to do, people to connect with, places to visit, and things to leave for another day, enabling comprehensive task management and planning.

How to Make a Schedule in Google Sheets

To create a Google Sheets schedule, open an existing template in Google Sheets, edit the template with your specific schedule information, such as dates, tasks, and durations, and then save or share the modified schedule with your team or stakeholders.

Follow these steps to create an effective weekly schedule using the weekly schedule template for Google Sheets:

1. Download the Weekly Schedule Template for Google Sheets

  1. Download the weekly schedule template for Google Sheets.
  2. Duplicate the file (File > Make a copy), and save it to the appropriate folder on your Google Drive.

2. Define Goals and Assess Time 

  1. Determine your weekly goals and priorities before filling out the schedule. 
  2. Evaluate your available time, including work or school hours, personal commitments, and recurring activities.

3. Configure the Schedule

  1. Locate the Schedule Start Time field in cell G4. Click on the arrow next to the cell to open the dropdown list.
  2. From the dropdown list, select the desired start time for your schedule. Click on the appropriate time option.
  3. Locate the Time Interval field in cell H4, and repeat the previous step by clicking on the arrow next to the cell to open the dropdown list.
  4. From the dropdown list, select the desired time interval for your schedule. For example, choose 60 MIN to divide days into one-hour increments or 15 MIN for 15-minute increments. The template will automatically update to reflect this selection. 
  5. Locate the Week Beginning field in cell I4, and enter the date for the start of the week you would like to schedule in the format MM/DD/YYYY.
    google sheets schedule start time time interval

4. Organize Tasks in Your Schedule 

  1. Compile a comprehensive list of your tasks, appointments, and activities.
  2. Click on the cell corresponding to the desired time slot, and type in the activity or task name, such as “Dog Park Meet-Up” or “Daily Product Meeting.”
  3. Repeat this process for each task, considering your energy levels and allocating important tasks to periods of higher productivity.

5. Regularly Review and Revise Your Schedule 

  1. Review and update your schedule at regular intervals, making necessary modifications to ensure it remains effective and accurate.
  2. Apply productivity techniques such as time blocking, prioritization, and task batching. Time blocking involves dedicating specific blocks of time to focused work on specific tasks or activities. Prioritization ensures that important tasks receive the proper attention they deserve.

Crafting an efficient Google Sheets schedule involves thoughtful planning and consideration of personal priorities. Design a well-balanced weekly schedule that guides your productivity without being overly restrictive. Stay flexible and adaptable, making necessary modifications to ensure a balanced and successful week.

Related Schedule Templates 

There are various schedule template types available, each catering to specific needs, such as weekly planning, equipment management, loan tracking, marketing planning, project scheduling, and more. Schedule templates can greatly assist in organizing tasks, enhancing productivity, and streamlining processes.

Check out these additional schedule templates to help you organize your time, tasks, and commitments and increase your productivity: 

  • Weekly Schedule Templates: Try one of these free Google Sheets weekly schedule templates to effectively plan and allocate your time, enhancing organization, prioritization, and productivity throughout the week.
  • Daily Schedule Templates: Explore this selection of free Google Sheets daily schedule templates designed to assist you in effectively planning and organizing your day, promoting productivity and efficient time management.
  • Google Calendar Templates: Optimize your schedule, appointments, and events with one of these free Google Calendar templates, which offer easy access, reminders, and seamless synchronization across devices.
  • Equipment Schedule Templates: See these free equipment schedule templates for efficient management and tracking of equipment usage, maintenance, and availability, ensuring optimal utilization, preventing scheduling conflicts, and minimizing downtime.
  • Amortization Schedule Templates: Check out one of these free amortization schedule templates to help you accurately track and plan your loan payments, leading to more informed financial decision-making.
  • Payment Templates: Use one of these free payment templates to maintain a comprehensive record of your payments, ensuring accurate tracking, organization, and easy reference for effective financial management.
  • Marketing Calendar Templates: Streamline your marketing activities, campaigns, and deadlines with one of these free Google Sheets marketing calendar templates, which enable structured planning, collaboration, and effective execution for individuals and businesses.
  • Project Calendar Templates: Plan, track, and manage various project tasks, milestones, and deadlines with one of these free project schedule templates, which help ensure better coordination, progress monitoring, and successful project completion.

Streamline, Customize, and Share Schedules with Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.



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