Project Execution Plan Templates

Smartsheet Contributor Kate Eby

June 1, 2021

We’ve compiled the most effective project execution plan templates to streamline project execution practices for project managers, project sponsors, and project teams, as well as construction, engineering, and software companies. 

Included on this page, you’ll find a project execution plan template, a sample project execution plan template, a software project execution plan template, and a project execution checklist template, among others. Plus, learn the elements of a project execution plan.

Project Execution Plan Template

Project Execution Plan Template

Download Project Execution Plan Template

Microsoft Word | Google Docs | Adobe PDF

Use this comprehensive project execution plan (PEP) template to standardize your organization’s project planning and execution process. The template includes sections for project scope, project goals, quality specifications, technical specifications, resource allocation, project schedule, and communication plan. This reusable template helps ensure that all project team members and stakeholders are up to speed on the details and component statuses of your project’s planned execution. 

To learn more about the phases of project management, read “Demystifying the 5 Phases of Project Management.”

Sample Project Execution Plan Template

Sample Project Execution Plan Template

Download Sample Project Execution Plan Template

Microsoft Word | Google Docs | Adobe PDF 

Ensure timely project execution — and keep tabs on project status and progress — with this easy-to-use template. Simply edit the sample text to fit your project’s scope, goals, quality and technical specifications, resource allocation, schedule, and communication plan. Download and share this template for one-off, unique project executions, or save it as a template to standardize your organization’s project planning and execution.

For more project planning templates, see “Free Project Management Plan Templates.”

Construction Project Execution Plan Template

Construction Project Execution Plan Template

Download Construction Project Execution Plan Template 

Microsoft Excel | Microsoft Word | Microsoft PowerPoint

Track construction-specific, task-by-task details with this template to ensure your project’s successful execution. Use this dynamic template to enter and keep tabs on execution-specific details, including task information, potential at-risk items, assigned-to team members, start and end dates, and status information. Track your construction project’s details, and manage project deliverables, scope, and overall progress with this comprehensive, simple-to-use construction project execution plan template. 

Learn how to get the most out of your project execution plan template by reading “Free Project Plan Templates for Microsoft Word.”

Engineering Project Execution Plan Template

Engineering Project Execution Plan Template

Download Engineering Project Execution Plan Template

Microsoft Excel | Microsoft Word | Google Sheets 

This engineering project execution plan template is the perfect tool to keep you and your team apprised of your project’s big-picture and task-specific status. Color-code the status of each task (e.g., not started, in progress, completed, overdue) for a quick visual summary of how close all items are to completion. This engineering-specific project execution plan template helps you stay proactive and organized by tracking every task name, assignment, start and end date, duration, status, and comments, so task ownership is clear and your projects are delivered on time.

Project Execution Strategy Template

Project Execution Strategy Template

Download Project Execution Strategy Template

Microsoft PowerPoint | Google Slides  

Help others gain insight into your project’s all-around execution strategy with this visually rich, comprehensive, step-by-step template. The template provides at-a-glance visibility and is available in PowerPoint and Google Slides formats, so you can present your execution strategy to others and bring them up to speed on proposed initiation, planning, execution, monitoring, and final stages.

Software Project Execution Plan Template

Software Project Execution Plan Template

Download Software Project Execution Plan Template

Microsoft Word | Google Docs

Jump-start your software project execution with this comprehensive, easy-to-use template. List all of your project-specific details in a single, shareable document: simply enter the name, project deliverable(s), scope statement, start and end dates, and project manager. Additionally, this PEP template provides the ability to track and update the status of each task (e.g., on hold, not started, overdue, in progress, complete), and view the overall progress percentage climb as software tasks are completed.

Long-Term Project Execution Timeline Template

Long Term Project Execution Timeline Template

Download Long-Term Project Execution Timeline Template

Microsoft Excel | Google Sheets | Smartsheet

Use this all-inclusive, project-by-project, long-term project execution timeline template to keep tabs on the execution of several projects simultaneously. The template gives you an instant overview of each project-specific task, including task name, start and end dates, status (e.g., not started, in progress, complete), and duration details (e.g., quarter, half, or fully completed). This template is fully customizable and comes with a week-by-week visual Gantt chart that provides the perfect visual insight into your long-term projects.

Preliminary Project Execution Plan Template

Preliminary Project Execution Plan Template

Download Preliminary Project Execution Plan Template

Microsoft Excel | Google Sheets

Gain a high-level, dashboard-style view into your project planning efforts — and ensure successful execution — with this preliminary project execution plan template. Simply enter all preliminary, task-specific details related to your organization’s projects — including task names, assignment, priority, and status — and then monitor your project’s preliminary progress prior to execution. This visually rich dashboard template is customizable to fit your project needs and shareable to keep all team members and stakeholders apprised of a project’s execution.

Project Execution Checklist Template

Project Execution Checklist Template

Download Project Execution Checklist Template

Microsoft Excel | Microsoft Word | Google Docs | Adobe PDF

Account for all project execution components with this simple project execution checklist template. Enter each task prior to executing your project, and provide due date and status details in this single-source, shareable document. This project execution-specific template is the perfect tool for easily tracking project execution details, task status, and due dates in a single, centralized document.

Project Execution Plan Proposal Template

Project Execution Plan Proposal Template

Download Project Execution Plan Proposal Template

Microsoft Word | Google Docs

Detail your project’s required deliverables, project assumptions, and project scope with this comprehensive project execution plan proposal template. This project execution plan template also includes a detailed Project Constraints section, where you can enter project start date, launch/go-live date, project end date, hard deadlines, budget, quality, performance, equipment/personnel, and regulatory constraints. Additionally, use the updated estimates section to tally the forecasted hours required to complete your project. Stakeholders and project sponsors can enter their approvals prior to project execution to ensure successful project completion.

What Is a Project Execution Plan Template?

A project execution plan (PEP) template enables you to build a successful project plan by providing team members with instant insight into a project’s anticipated tasks, scope of work, sponsors, timeline, due dates, status, project objectives, and project roles and responsibilities. 

In short, a PEP lists desired project objectives and helps you anticipate the time and resources needed for a project’s execution and eventual success. As opposed to a work breakdown structure (WBS), which dissects a project’s components into smaller deliverable details to allocate team members’ time and resources into manageable tasks, a PEP provides a high-level blueprint for successful project planning and execution. A PEP’s primary purpose is to list all of a project’s scope, goals, quality specifications, technical specifications, resource allocations, project schedule, and individual tasks.

Elements of a Project Execution Plan

Project execution plans (PEPs) provide a structure for successful project planning and execution. Like project status reports, PEPs show which components are on track or at risk and help you account for them prior to execution. 

You can modify the PEP template to suit your needs. Though PEP templates vary, most include the following sections: 

  • Project Overview: Enter your project’s name, location, company, and contact information to ensure that the high-level project details accurately represent the project to all stakeholders.  
  • Project Scope: Enter an overview of your project’s features and functions, including any details required to meet stakeholders’ requirements. 
  • Project Goals: Enter your project’s performance, delivery timeline, resource, and performance goals.  
  • Quality Specifications: Enter your project’s performance, functionality, consistency, and quality specifications. 
  • Technical Specifications: Enter any technical details, performance, reliability specifications required for your project.
  • Resource Allocation: Enter your project’s resource-specific details, including personnel, scheduling, and resource availability. 
  • Project Schedule: Enter your project’s milestones, key activities, and deliverables, including projected start and end dates. 
  • Communication Plan: Enter your project’s communication strategy information, including how project execution details will be communicated to key stakeholders, who should receive these communications, and how frequently you should send them. 

Additionally, PEPs often include the following project-execution components: 

  • Budget: Enter your project’s fixed or variable costs. Budget-wise, is the project under, over, or on target? 
  • Schedule: Enter your project’s estimated (and, eventually, actual) hours. Have you allocated the necessary resources to the project? Is the project on track for successful execution? 
  • Deliverables: Enter your project’s individual deliverables and their completion percentage. 
  • Status: Enter each project task’s status (e.g., not started, in progress, on hold, completed). 
  • Task Name: Enter a sufficient name for each individual project task. 
  • Task Description: Enter a clear description for each individual project task. 
  • Task Owner: Assign an owner (the person responsible for completing the task) to each project task. 
  • Priority: Enter each project task’s priority (e.g., high, medium, low). 

By filling out a project execution plan template’s sections before your project begins, you  ensure that you have an agreed-upon, single-source project execution plan to account for all components of your project’s execution and inevitable success.

Streamline Your Project Execution Efforts with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

 

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