Free RACI Templates for Microsoft Word

By Kate Eby | May 24, 2022

We’ve compiled the most useful RACI (responsible, accountable, consulted, and informed) templates for project managers, Scrum masters, project sponsors, team members, and other stakeholders. Use these Microsoft Word templates to keep all parties apprised of their roles and responsibilities. 

On this page, you’ll find five essential RACI templates in Microsoft Word, including a RACI matrix by assignment template, a RACI roles and responsibilities template, a RACI model template, an example RACI chart template, and a RACI software matrix template. Plus, get tips for using RACI templates in Microsoft Word.

RACI Matrix by Assignment Template

RACI Matrix By Assignment Template

Download RACI Matrix by Assignment Template — Microsoft Word  

Track project tasks and overall progress with this simple RACI matrix by assignment template. The template allows you to organize project roles and responsibilities using the RACI model. By tracking task progress in the provided table, you can ensure that each task and deliverable is completed on time. For each task, the template includes Percentage Complete, Due Date, and Status fields. Keep these fields updated to ensure that all team members and sponsors are apprised of project progress.  

Explore a RACI matrix by assignment template in the Smartsheet app.

RACI Roles and Responsibilities Template

RACI Roles and Responsibilities Template

Download RACI Roles and Responsibilities Template — Microsoft Word  

Clarify each team member’s project contributions with this easy-to-use RACI roles and responsibilities chart template. The template allows you to upload team member photographs for easy identification. It also allows you to assign a team member who’s responsible, accountable, consulted, and informed with each project task or deliverable. This template is the perfect solution for project teams looking to assign task owners and track input from team members or interdepartmental contributors. 

To learn more about optimizing RACI for your projects, read this comprehensive project management guide for everything RACI.

RACI Model Template

RACI Model Template

Download RACI Model Template — Microsoft Word  

Provide your team members and other stakeholders with a proactive project responsibilities model with this RACI model template. The template provides color-coded columns that divide project work into roles (e.g., Project Leadership, Project Team Members, Project Sub-Teams, and External Resources) and phases (e.g., Initiate Phase Activities and Execute Phase Activities). For each project task, assign four team members to be responsible, accountable, consulted, and informed. By doing so, you can easily account for each team member’s individual project efforts. 

Find additional resources for presenting your RACI model and matrices to team members, project sponsors, and other stakeholders in this article on PowerPoint RACI templates.

Example RACI Chart Template

RACI Chart Template Example

Download Example RACI Chart Template — Microsoft Word 

Download Blank RACI Chart Template — Microsoft Word

Use this RACI chart template with sample text to coordinate team responsibilities for your projects. The template comes with pre-built project phases (Initiate Phase Activities, Plan Phase Activities, Execute Phase Activities, Control Phase Activities, and Close Phase Activities), under which you can assign project tasks to individual team members. List each party who is responsible, accountable, consulted, and informed for each task to clarify roles and responsibilities for your project.  

To learn more about RACI resources and templates in Microsoft Excel, see this collection of RACI templates for Microsoft Excel.

RACI Software Matrix Template

RACI Software Matrix Template

Download RACI Software Matrix Template — Microsoft Word  

This RACI software matrix template is the perfect solution for project managers or Scrum masters who need to distribute roles and responsibilities for a given project. This printable template allows you to share current project status and assign individuals to be responsible, accountable, consulted, and informed for each task. Use this fully customizable template to proactively apply the RACI role matrix to your project and to clarify each team member’s roles and responsibilities. 

To learn more about RACI template resources available in Google Sheets, read this comprehensive collection of free Google Sheets RACI templates.

How to Do a RACI Matrix Using a Microsoft Word Template

A Microsoft Word RACI template is a project matrix that shows who is responsible, accountable, consulted, and informed for each project task. Use a RACI template to clarify project roles and responsibilities among team members.  

RACI matrices help project teams avoid confusion about pending project tasks and to oversee tasks assigned to team members outside the department. Whereas a project timeline enables you to add tasks, task owners, due dates, and statuses, a RACI matrix shows all the key individuals involved in the completion of a task. 

RACI is an acronym for responsible, accountable, consulted, and informed. Consult this list when deciding which letter to assign each team member:  

  • Responsible: Assign an R to the team member who is responsible for completing the task. 
  • Accountable: Assign an A to the individual who is accountable for ensuring the task is completed by the assignee.  
  • Consulted: Assign a C to the individual who has been consulted on the task. 
  • Informed: Assign an I to the individual who has been informed that the task has been created. 

While individual templates may vary, most RACI templates for Microsoft Word typically include the following components: 

  • Project Title: Provide the name of the project to which you will apply RACI matrix attributes. 
  • Project Manager: Enter the name of the project manager responsible for ensuring the project is completed.  
  • Phase: Enter the project phase under which you will assign each task and RACI matrix component. 
  • Task Description: Provide a brief summary for each task that must be completed. 
  • RACI: Designate which team members or interdepartmental stakeholders are responsible, accountable, consulted, and informed for each task, per the RACI matrix
  • Percentage Complete: Provide a percentage of completion for each task.
  • Due Date: Set a due date by which the task or deliverable must be completed. 
  • Status: Include the status of the task so that team members and other stakeholders are aware of how close it is to completion. 
  • Notes: Add any relevant notes related to RACI matrix roles and responsibilities for each project task or deliverable.

RACI Templates for ITIL

RACI templates are also helpful to IT departments using the Information Technology Infrastructure Library (ITIL). ITIL is a set of practices for IT service management (ITSM), IT change management (ITCM), and IT incident management. ITIL RACI templates apply RACI matrix attributes to ITIL efforts, so that it’s clear to all IT personnel and stakeholders which IT team members are responsible, accountable, consulted, and informed for any given IT task. 

Find ITIL RACI templates and resources in this comprehensive collection of ITIL RACI templates.

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