Construction Work Order Template
Complete this easy-to-fill construction work order template with work to be scheduled and assigned for a client request. Enter the client’s contact information, unique customer ID, and work order number, as well as who received the order and the work order’s expected start and end dates. The template autotallies costs for services and labor, as well as parts and materials.
Download Construction Work Order Template
Seeking work order templates for other industries? Check out “15 Free Work Order Templates.”
Construction Stop Work Order Template
Exercise the option to suspend construction work with this construction stop work order template. This form is useful for suspending construction activities, if needed, until stakeholders can reach agreements. This template is instrumental in ensuring that all construction work is done only when authorized and continued only after the stop work order has been lifted.
Download Construction Stop Work Order Template
Construction Extra Work Request Form
Contractors can use this form to request authorization for extra work from owners or clients. Enter project-specific details (including scope, description, payment terms, specifications, and provisions) that affect the contracted scope of work. Explain how the extra work order request impacts original pricing and scheduling, then submit it for contractor or client approval.
Download Construction Extra Work Request Form
Construction Change Order Request Template
Use this construction change order request template to detail necessary changes related to a project. Enter a description of the changes needed, the reason for them, and their associated specifications. Be sure to attach supporting documents to justify the requested change
Download Construction Change Order Request Template
For additional resources, including common issues that lead to disputes and what to include in a change order form, read about construction change order process and best practices for project success from leading experts.
Printable Construction Work Order Request Form
Use this all-purpose, printable work order request to record and track requests when you need approval from contractors or other team members. Enter the requester’s name and contact information, location, priority level, and date needed, as well as assigned-to and billed-to details. This form provides ample space for descriptions of the requested work order, the work completed, and an explanation of any incomplete work. You even have room to add a logo to personalize your work orders.
Download Printable Construction Work Order Request Form
Construction Inspection Work Order Template
Contractors, architects, and project managers can use this construction inspection work order form to request formal inspections for any component of a project. Enter inspection type (e.g., electrical), property type (e.g., school), requester details, and priority level, as well as info on who needs to authorize the inspection work order. Provide additional inspection-related details (such as property buyer and their attorney, if applicable), as well as appointment-setting point-of-contact details, to ensure that inspections are seen to completion and documented.
Download Construction Inspection Work Order Template
Construction Work Order Tracking Template
Easily view the status of all your work orders with this construction work order tracking template. Enter the work order ID; description; requested by, assigned to, start, and due dates; and percentage of task complete to effectively track each individual work order by sortable columns. Use the customizable status and priority keys to color-code updates and priority states to ensure your work orders stay organized and your construction jobs run on time.
For more tools you can use when scheduling construction projects, see “Free Construction Schedule Templates.”
Download Construction Work Order Tracking Template
Sample Construction Work Order Template
This sample construction work order template comes with pre-filled data for reference. Contractors, architects, and project managers can replace the existing content with project-specific work order details. Enter unique client information, work order number, and expected start and end dates. You can also upload a logo to personalize this easily fillable sample construction work order template.
Download Sample Construction Work Order Template
Construction Landscaping Work Order Template
Use this easy-to-fill template to create work orders for heavy-lifting landscape construction or to put the finishing touches on a larger construction project. Enter client and location details, and terms of service. Also add a work description, so that any team member can document authorized landscaping work. This unique template also enables you to list labor and material items line by line. You can then autotally breakdowns of costs for each, with space for tax rate and the total amount for the landscaping work order.
Landscaping Work Order Template
What Is a Construction Work Order?
A work order is a crucial document for authorizing specific construction work. Provide line-by-line details of service and labor hours, rates, and amounts, as well as any equipment and materials descriptions and their associated costs.
A work order outlines clients’ construction details, as well as expected start and end dates, and it includes a space for authorization. By using a construction work order template, you can standardize your presentation of proposed construction service, labor, parts and equipment details. You can include details about who compiled the work order, client approval name and title, approving party signature, and date of approval.
Whether the construction work order is for a school, home, office, or other buildings — and whether you are an architect, a project manager, a contractor, or a general contractor (GC) — you should aim to provide accurate details to ensure proper client approval and sufficient descriptions so that construction team members can perform the work once it’s approved.
For more free templates that can help you stay on top of projects, see “Excel Construction Management Templates.”
Best Practices: What to Include on a Construction Work Order Form
Members of your construction team need a way to ensure that they can track all proposed work-related details for project planning and deliverables. A successful construction work order form provides a detailed breakdown of proposed services and labor, as well as parts and materials, including their associated costs.
Whether you are working on a single component of a construction project or are managing the entire project, you need a method for capturing proposed task or job details that require authorization by the client or the construction project manager. Work orders are records for jobs you take, and they include details for work to be performed, as well as projected service, labor, parts, and labor costs. You can also use work orders for audits and inspections, ensuring that you accurately track all authorized work, as well as record and complete individual tasks for the construction project.
A construction work order should include the following information:
- Company Name: Enter your company’s name and contact information.
- Client Name: Enter the client’s contact details, including name, phone, and email.
- Order Number: Enter the unique work order number for recording purposes.
- Customer ID: Enter the ID you designated for the client.
- Order Received By: Enter the name of the individual who received the work order.
- Order Date: Enter the date that the work order was requested.
- Expected Start and End Dates: Enter projected start and end dates for the work outlined in the work order.
- Work Authorized Signature: Enter the signature of the construction team member (architect, GC, or project manager) authorizing the work on behalf of the client.
- Work Description: Enter details of the work proposed for the construction project.
- Service and Labor Descriptions: Enter line-by-line service and labor details for the work order.
- Parts and Material Descriptions: Enter line-by-line parts and materials involved in the proposed work order.
- Work Order Compiled By: Enter the name of the individual who compiled the work order.
- Client Approval Details: Enter client approval name and title, as well as the date of the work order approval.
- Approving Party Signature: Enter the authorizing signature that denotes you can begin work outlined in the quote.
Streamline Construction Work Orders with Smartsheet for Construction
From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.
From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.