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Free Project Cost Templates

Smartsheet Contributor Andy Marker on Jul 04, 2021

We’ve rounded up 15 of the most useful cost management templates, available in Microsoft Word and Excel, Adobe PDF, and Google Sheets versions. All templates are completely customizable and free to download. 

Included on this page you’ll find project cost estimating spreadsheet templates, a project cost tracker template, and construction project cost templates, as well as IT project cost templates for estimation and cost benefit analysis.


Project Cost Estimating Templates


Parametric Project Cost Estimating Template

Parametric Project Cost Estimation Template

Download Parametric Project Cost Estimating Template

Microsoft Excel | Microsoft Word

Parametric cost estimating is a reliable method of cost estimation for projects with predictable tasks and standard rates that can be expressed in units, such as work hours or product numbers. This template separates project costs by products and labor. Each section shows the number of units, price per unit, and total cost for each item or task. The template will then automatically calculate subtotals and display the total estimated project cost at the top of the template.


Three-Point Project Cost Estimate Template

Three Point Project Cost Estimate Template

Download Three-Point Project Cost Estimate Template — Microsoft Excel

Utilize the three-point estimating method to determine project expenses based on optimistic, pessimistic, and most likely costs. The template calculates weighted averages for each activity and the total project cost. Add notes to each line item to create a detailed estimate.


Activity Cost Estimate Template

Download Activity Cost Estimate Template

Microsoft Word | Adobe PDF

Create a list of estimated costs for all activities and resources required to complete your project. This cost estimating template shows direct and indirect expenses, contingency funds, and an estimated cost range for each item. Document the estimation method used, any assumptions and constraints, and your confidence rating. The template provides a simple table format for organizing and planning project costs.


Project Cost Management Templates


Project Cost Management Plan Template

Project Cost Management Plan Template

Download Project Cost Management Plan Template

Microsoft Word | Adobe PDF

This project cost management plan report template provides a detailed outline from which you can develop your own customized template. Sections include an introductory summary, spending limits, cost variance planning, management approach, reporting processes, change control, and project budget. The template is broken down into subsections, and tables make it easy to present data in a comprehensive and easily readable report.


Project Cost Control Template

Project Cost Control Template

Download Project Cost Control Template — Microsoft Excel

This project cost control sheet allows you to track budgeted versus actual costs, whether you’re managing product prices, hourly rates, or other project expenses. It also shows item quantities, budgeted rates, actual expenses, pending costs, and forecasted total costs for each individual item, as well as the project as a whole. The template displays amounts for project budget, actual costs, and projected costs at the top for quick reference.


Project Cost Schedule Template

Project Cost Schedule Template

Download Project Cost Schedule Template — Microsoft Excel

Create a project cost schedule that lists total costs allocated for each item, along with the time frame for distributing those costs. Use the 12-month calendar to view the dollar amounts allotted for a given week or month. This template works as both a planning and tracking tool to help you anticipate future issues, adapt to project changes, and ensure that costs stay on track and within budget.


Project Cost Tracking Template

Project Cost Tracking Template

Download Project Cost Tracking Template

Microsoft Excel | Google Sheets

This project cost tracker template provides both a detailed spreadsheet and a visual chart that shows a snapshot comparison of actual vs. budgeted expenses. Group your project costs by category, and list fixed costs or unit rates for each item. Enter actual expenses as you accrue them to track how far project costs are over or under budget.


Construction Project Cost Templates


Construction Project Cost Tracking Spreadsheet

Construction Project Cost Tracking Spreadsheet Template

Download Construction Project Cost Tracking Spreadsheet Template — Microsoft Excel

This tracking spreadsheet functions as both a project cost estimate and budget template. The spreadsheet includes example categories and tasks, ranging from planning and site prep to interior finish work. Compare estimated and actual costs for individual items and the entire project. Keep track of vendors and other responsible parties, as well as task status and amounts due. The template displays summaries of total costs and payments at the top.


Construction Project Cost Comparison Template

Construction Project Cost Comparison Template

Download Construction Project Cost Comparison Template — Microsoft Excel

This cost comparison template enables you to compare bids on a project and evaluate potential costs. The template shows the base bid amount for each party, as well as bids for proposed additive or deductive alternatives. Check boxes help you track qualifications and other bid requirements. Ultimately, by viewing a compilation of bids, you can easily compare potential costs and identify the most competitive bidders.


Multi-Unit Construction Project Estimate Template

Multi Unit Construction Project Estimate Template

Download Multi-Unit Construction Project Estimate Template

Microsoft Excel | Microsoft Word | Adobe PDF

This multi-unit estimate template is divided into sections for on-site and off-site construction and includes sample categories. List work tasks or materials needed under each category, and add estimated costs; the Excel version of this template will automatically calculate the projected subtotal. Then add percentages for fees, insurance, and contingency costs to estimate the final project cost.


Remodeling Project Cost Estimate Template

Remodeling Project Cost Estimate Template

Download Remodeling Project Cost Estimate Template

Microsoft Excel | Microsoft Word | Adobe PDF

This estimate worksheet is designed for remodeling projects, and it groups costs into interior vs. exterior home spaces. Edit the example entries for labor and materials based on your specific remodel project. The Excel estimate template will generate project costs for you, with estimated subtotals listed for each area of the home and the grand total shown at the top.


New Home Construction Cost Estimate Template

New Home Construction Cost Estimate Template

Download New Home Construction Cost Estimate Template

Microsoft Excel | Google Sheets

This cost estimate template shows gross profit and margin of profit to help determine the total estimated expense for a new home construction project. The spreadsheet provides columns for construction categories, unit quantities, price per unit, base prices, markup amount, and profit. It also includes a thorough list of example tasks, materials, permits, and other items, which you can easily edit to suit your home-building project.

For more estimating templates, see our collection of free construction estimate templates, including for specific jobs, such as roofing, painting, or electrical work.


IT Project Cost Templates


IT Project Cost Estimation Template

IT Project Cost Estimation Template

Download IT Project Cost Estimate Template — Microsoft Excel

Assess project costs with this estimator template designed for IT projects. The template breaks down the project into phases, displaying estimated hours, labor requirements and rates, additional costs, and total cost for each phase. Choose a status from the drop-down menu to indicate whether a project element is not started or in progress, complete, or on hold. The template provides a quick, itemized overview of estimated total hours, staffing, and costs at the top.


Software Development Project Estimate Template

Software Development Project Estimate Template

Download Software Development Project Estimate Template — Microsoft Excel

This software development template includes work effort and task duration in its estimate of project costs. For each phase activity, the template computes work effort in hours and days, task duration in days and weeks, the average hourly cost for required resources, and estimated total cost. It also calculates the estimated date of completion for each activity based on your data. Compare estimated hours with actual hours as you move through project phases, and get baseline, minimum, and maximum estimates for total project costs.


IT Project Cost Benefit Analysis Template

Download IT Project Cost Benefit Analysis Template

Microsoft Excel | Smartsheet

Conduct a cost benefit analysis to determine the value of an IT project over several years. This project cost analysis template includes four spreadsheet tabs. The first two tabs compile projected and current value costs and benefits; the third combines total costs and benefits for a cumulative cost benefit profile; and the fourth tab provides a cost benefit analysis of alternatives. The template also includes example cost categories and covers an eight-year timeline.


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