38 Free Time Management Templates

By Kate Eby | May 8, 2017 (updated August 17, 2023)

We’ve compiled the most useful collection of free time management templates designed for project managers, project sponsors, scrum masters, shift managers, event coordinators, students, and others. These user-friendly templates will help you optimize your time and productivity, enabling you to efficiently accomplish your goals and tasks. 

Included on this page, you’ll find a time management plan template, a time management calendar template, a daily planner template, a weekly schedule template, and a homework schedule template, and more. Plus, find general tips for using time management templates to optimize your time.

24-Hour Activity Log Template

24-Hour Activity Log Template

 

Download a 24-hour Activity Log Template for

Excel | Smartsheet

An activity log provides a record of how you are spending your time on a daily and weekly basis. Similar to the time study template above, this time management spreadsheet captures all of your tasks in one place so that you can see exactly where your time is going. This Excel template is intended to record your full day, not just work hours. To use the template, keep track of all your activities over a period of time, and then assess how your time is being spent and where you’d like to make changes.

Download one of these free timesheet and time card templates to help ensure your team accurately accounts for its time.

Time Management Plan Template

Time Management Plan Template

Download a Time Management Plan Template for 
Excel | Microsoft Word | Adobe PDF 

Use this time management plan template to outline an effective strategy for managing your time and achieving your goals. The template features day-by-day columns for scheduling tasks, meetings, breaks, and other activities in half-hour increments. With its user-friendly design, this template empowers individuals and organizations to optimize their time and resources, enabling them to accomplish their objectives efficiently and maximize their productivity.

Time Management Calendar Template

Time Management Calendar Template

Download a Time Management Calendar Template for 
Excel | Microsoft Word | Adobe PDF 

In today's fast-paced world, effective schedule management is crucial for individuals and organizations. This time management calendar template offers a comprehensive solution for scheduling appointments, activities, deadlines, and other commitments, while also providing a reminder system for important tasks or events. Whether printed and filled out manually or used digitally, this versatile template is designed to help you manage your time efficiently, prevent over-scheduling or double-booking, and maximize the productivity of your valuable time resources.

Time Budget Template

 

Time Budget Template

Download a Time Budget Template for

Excel | Smartsheet

When you create a financial budget, you subtract expenses from income and evaluate the difference. For a time budget, subtract all the time spent on various activities (including sleep and personal time) from the 168 hours available in a week. This time budget template is a quick tool for assessing your time management and working toward a balanced schedule.

Ensure optimal time allocation and accurate tracking of hours for your team with this extensive collection of free Excel timesheets and time card templates.

Task Tracker Template

Task Tracker Template

Download a Task Tracker Template for

Excel | Smartsheet

This time management sheet allows you to track your time usage along with the priority, status, and due dates of each task. You can modify the spreadsheet to include any additional information, and use the “Comments” column to record notes, provide instructions, or add important reminders. This template is helpful for organizing your to-do list or for creating a log of completed and pending tasks.

Try one of these free task list and checklist templates to ensure that every task is completed by your team, leading to the success of your project.

Daily Planner Template

Daily Planner Template

Download a Daily Planner Template for
Excel | Microsoft Word | Adobe PDF | Smartsheet

Use this versatile daily planner template for comprehensive daily schedule planning. With hour-by-hour intervals broken down into 15-minute increments, you can effectively manage tasks in smaller increments. The template also provides space to list reminders, priorities, and highlight important tasks, allowing you to personalize it for personal or business use.

To explore more ways to optimize your daily scheduling, check out these comprehensive collections of free, downloadable daily task manager templates and daily work schedule templates.

Weekly Schedule Template

 

Weekly Schedule Template Word

 

Download a Weekly Schedule Template for 
Excel | Microsoft Word | Smartsheet

Customize this time management schedule template by setting the desired time interval and start date to meet your specific requirements. Choose from time intervals ranging from 10 to 120 minutes, allowing you to tailor the level of detail according to your preferences. A well-designed weekly schedule incorporates a balance of fixed and flexible activities, enabling you to create a comprehensive plan and establish a structured routine.

To discover more about ensuring that your schedules are fully optimized, see this article on project schedule templates.

Yearly Calendar Template (2023)

 

2023 Yearly Calendar Template

Download the 2023 Yearly Calendar Template for Excel 

If you need a full-year calendar template, this Excel version provides all 12 months in a simple layout that is easy to view and modify. You can use the yearly calendar template for long-term planning while tracking your weekly and monthly schedules. Set both short- and long-term goals, and use the calendar to plan your steps toward meeting those objectives.

Shift Schedule Template

 

Shift Schedule Template

 

Download a Shift Schedule Template for

Excel | Smartsheet

You can use this template to manage daily and weekly shift rotations among employees. The schedule template provides a simple grid for entering the shift type or location for a given time period. You can quickly get a broad overview of the schedule as well as precise work details for each employee. Simply edit the shift descriptions and hourly time intervals to match your business and scheduling needs.

10-Week Planner Template

 

10-Week Planner Template

 

Download a 10-Week Planner Template for

Excel | Smartsheet

Anyone can use this template to create a master 10-week schedule, but students may find it particularly useful for semester planning. The 10-week calendar provides a blank slate for adding whatever activities and due dates you need to track. Planning a schedule over a longer time frame can provide a greater sense of organization and help you work toward longer-term goals.

Four-Year Student Plan Template

 

Four-Year Student Plan Template

Download a Four-Year Student Plan Template for

Excel | Smartsheet

This four-year template was designed with college students in mind, and provides sections for each year of school. Plan out which classes you intend to take and the number of credits needed for graduation. With this template, you get a broad overview of your semester, yearly, and four-year plan, which gives you an idea of your course load and helps ensure that you don’t overlook any graduation requirements.

Business Time Study Template

 

Business Time Study Template

Download a Business Time Study Template for

Excel | Smartsheet

You can use this Excel template to conduct a workplace time study, tracking how much time is being spent on certain tasks. Record all tasks in the first column, and then add the number of minutes spent on each item for each day. Fill out this template throughout the day to ensure accuracy, and be sure to include break times or unexpected activities that arise. At the end of the week, you’ll know the frequency and duration of interruptions.

Class Schedule Template

 

Class Schedule Template

Download a Class Schedule Template for

Excel | Smartsheet

Whether you’re adjusting to the demands of college life and living away from home or approaching graduation with too many tasks to manage easily, a class schedule can help you establish a weekly routine and stay on top of responsibilities. Choose the start time for your day, time interval, and the week’s starting date, and then enter your daily class schedule along with any other appointments, activities, or deadlines. You may also want to dedicate certain hours to studying to make sure you have adequate time set aside.

Homework Planner Template

Homework Planner Template

Download a Homework Planner Template for

ExcelMicrosoft Word | Smartsheet

This template lists classes for each week day so that you can create a homework schedule, manage study time, and plan for upcoming due dates. Keeping track of all your assignments in one spreadsheet can give you an idea of how much time you need to devote to homework on a given day or week. You can edit the template for your specific classes, and adjust the dates. Customize this template according to your specific classes and easily modify the dates as needed.

Prioritized Task List Template

 

Prioritized Task List

 

Download a Prioritized Task List Template for

Microsoft Word | Smartsheet

Prioritizing tasks is essential for effective task management. This user-friendly Word template allows you to create a hierarchical list, placing high-priority tasks at the top and low-priority items at the bottom. Additionally, if you have numerous high-priority tasks, you can create an "If I Finish Everything Else" list to identify items that can be addressed once all essential tasks are completed.

Procrastination Management Worksheet

 

Procrastination Management Worksheet Template

 

Download a Procrastination Management Worksheet for

Microsoft Word | Smartsheet

Even with a carefully evaluated schedule, attainable goals, and a long-term plan in place, you may still encounter procrastination tendencies. This worksheet can help you identify which activities you tend to put off or avoid altogether. Knowing what areas of your life are most affected by procrastination can provide insight into why you might be neglecting certain tasks and what you can do to change this.

Printable To-Do List Template

 

Printable To-Do List Template

 

Download a Printable To-Do List Template for

Adobe PDF | Smartsheet

Creating daily lists is a simple way to remind yourself of what needs to get done, whether you’re checking off appointments and errands, making a grocery list, or keeping track of responsibilities at work. You can also use this to-do list template to create a list of items that you are waiting for others to accomplish, such as work projects or requested services. Another creative use is to create a list of distractions that are keeping you from focusing on tasks at hand. Write down tasks or ideas that you want to tackle or remember so that you can stick to your current schedule.

What Is a Time Management Template?

A time management template is a helpful tool that assists you in planning and organizing your time better. It comes with pre-set sections for common tasks and activities like work, meetings, deadlines, tasks, and breaks.

Time management is the process of planning and organizing how you allocate your time to different tasks and activities. It involves setting priorities, establishing goals, and efficiently managing your time to maximize productivity and achieve desired outcomes. Effective time management helps individuals utilize their time wisely, avoid procrastination, and maintain a better work-life balance.

The purpose of a time management template is to help individuals plan their time more effectively, avoid over-scheduling, and prioritize tasks to ensure that they are making the most of their available time. Using a time management template helps you identify priorities, set realistic goals, and allocate time to tasks based on their relative importance. 

A time management template may also provide space for notes, goals, and reminders, as well as tools for tracking progress and measuring productivity. Time management templates are available in various formats, including digital calendars and paper-based planners, allowing you to choose the format that suits your personal preferences and needs. Additionally, these templates can be customized to align with your specific requirements, providing flexibility and adaptability in managing your time effectively.

There are many time management tools that you can use to help schedule time, from mobile apps to calendars and multi-year plans. Download the templates that work for you and customize them to fit your needs.

Manage Your Time With Templates

There are many other time management templates that can save you time and effort by helping you organize tasks, set priorities, and track progress towards goals. These tools can also assist in identifying areas for improvement and enhancing accountability. 

Check out the following time management- and schedule-related template pages that include daily, weekly, or monthly schedules, to-do lists, goal-setting worksheets, and prioritization matrices:

  • Calendar Templates: Try one of these monthly calendar templates to effectively organize and track activities and events over the course of a month. These structured templates provide a format for planning and scheduling your time, helping you meet deadlines, achieve goals, and efficiently manage your time.
  • Project Calendar Templates: Try one of these project calendar templates to effectively plan and manage your project schedule. These templates provide a visual representation of key milestones, deadlines, and tasks, empowering project managers to ensure the project stays on track.
  • Work Schedule Templates: Try one of these daily work schedule templates to effectively plan and organize your workday. These templates enable you to schedule tasks, meetings, and appointments efficiently, ensuring that you and your team can manage your time effectively and complete work within the allocated time frame.
  • Timesheet and Timecard Templates: Try one of these timesheet or time card templates to track and record the time spent by individuals or employees on various tasks or projects. These templates facilitate accurate record-keeping, which can assist with payroll, invoicing, and project management.
  • Task and Checklist Templates: Try one of these task list or checklist templates to help you or your team organize and track tasks or activities. These templates offer a structured format for creating to-do lists, prioritizing tasks, tracking progress towards completion, and increasing productivity.
  • Time-Blocking Templates: Try one of these time-blocking templates to help you plan and organize your day by scheduling specific blocks of time for different activities. These templates enable you to manage your time efficiently by focusing on one task at a time, reducing distractions and interruptions, and ensuring that all tasks are completed within the allocated time frame.

Manage Personal and Professional Time Efficiently With Smartsheet

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When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

 

 

 

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