Free Project Management Meeting Minutes Templates

By Kate Eby | September 27, 2023

Project management meeting minutes templates offer a structured framework for documenting and organizing your project meetings. We've gathered the most effective project management meeting minutes templates so you can efficiently record meeting discussions, decisions, and action items.

Included on this page, you’ll find a project management meeting minutes template, a project status meeting minutes template, and a project team meeting minutes template.

Project Management Meeting Minutes Template

Project Management Meeting Minutes Sample Template

Download a Project Management Meeting Minutes Example Template for 
Excel | Microsoft Word | Adobe PDF | Google Sheets

Download a Blank Project Management Meeting Minutes Template for
Excel | Microsoft Word | Adobe PDF | Google Sheets 

Use this template to capture notes in meetings specifically related to the management and coordination of a project. Simply fill out the meeting details section with the date, location, and start and end times; list the attendees and their roles; and populate the agenda section with agenda items, responsible parties, start times, and durations. By doing so, project managers and team leads can ensure that the project is on track, they are addressing issues, and the team is aligned with the project's goals and objectives.

Looking for something different? This Microsoft Word meeting minutes template might be exactly what you need.

Project Status Meeting Minutes Template

Project Status Meeting Minutes Template

Download a Project Status Meeting Minutes Template for
Excel | Microsoft Word | Adobe PDF | Google Sheets

This project status meeting minutes template is a specialized tool for tracking and reporting the progress of a project. Status meetings allow teams to review the current progress of a project, discuss any issues or roadblocks, and ensure that the project is on track to meet its goals and deadlines. To use this template, fill in the meeting details, project overview, and agenda sections to guide discussion; record previous action items and their statuses; update milestone progress, tasks, and activities; discuss new risks and mitigation plans; detail resource allocation and budget expenditures; and more. This template serves as a structured framework for documenting key discussions, decisions, and action items during the status meeting.

Visit this page of free project kickoff templates for a project kickoff minutes template and more.

Project Team Meeting Minutes Template

Project Team Meeting Minutes Template

Download a Project Team Meeting Minutes Template for
Excel | Microsoft Word | Adobe PDF | Google Sheets 

Use this project team meeting minutes template to capture the wide range of discussions and updates that occur during project team meetings, from planning sessions and coordination meetings to problem-solving discussions and more. Simply summarize the purpose of each meeting at the top of the template to keep your meeting minutes focused and organized. This template has space to enter essential information while offering flexibility to adapt to the specific focus of each meeting. 

Check out more team meeting minutes templates for your organization’s needs.

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