Basic Receipt Template
Use this basic receipt template to simplify the receipt-generating process for any product sold or service rendered. This all-in-one template provides space for you to enter a date of sale, a unique receipt number, a sale item description, as well as the price, tax rate, total, and any relevant remarks or instructions. You can customize the template by uploading your business’s logo, factoring in any discounts, shipping, and handling charges, and adding your organization’s contact information for any customer questions or concerns.
For more receipt template resources, see this collection of business receipt templates.
Simple Fillable and Printable Receipt Template
For small businesses, it’s crucial to have a reliable way to issue customer receipts. Use this simple, fillable, and printable receipt template to standardize your receipt-creation process, so that you can provide paper or electronic records of customer purchases. The template also includes space for you to add the description of each sales item. Customize the form and save it online or locally as a template for your receipts and a record of your transactions.
Cash Receipt Template
Ensure that you can generate receipts for all of your cash-related transactions, including for petty cash and cash deposits, as well as for cash receipts journal purposes. This template serves as an electronic or printable receipt, and can also double as an installment payment receipt. It includes space to list account balance, this payment amount, and resulting balance due amounts, in the event of incremental payments.
Payment Receipt Template
Use this payment receipt template to provide customers with a hard copy or electronic version of their proof of purchase. The template includes three receipts per page (which you can separate for individual purchases), as well as ample space to enter received by, date, receipt number, paid by, paid to, description, and amount details. Enter the tax rate, shipping and handling charges (if applicable), and any other monetary factors that might affect the transaction’s total.
You can find more Microsoft Excel receipt templates in this comprehensive roundup.
Hotel Receipt Template
Use this hotel service-specific receipt to detail the costs of hotel rooms, services, and other amenities. Specify guest name and contact information, arrival date and time, room number, departure date, and the number of guests. You can also include include a table with the date of charge, a description, quantity, amount, and total. Personalize each receipt with an attendant name and a guest’s signature.
Rent Receipt Template
This easy-to-use template is the perfect business partner for landlords and property management companies to create weekly, monthly, or annual rental receipts. Enter property owner details, receipt number, payment method (e.g., cash, money order, check, etc.), rental period, property location, payment date, and amount paid. Show your tenants a high level of professionalism — and ensure that you receive prompt payment for your property — with this all-purpose rent receipt template.
Sales Receipt Template
Keep business running smoothly with this easy-to-fill receipt template. Sales-specific fields allow you to enter your company information, salesperson, date of purchase, receipt number, customer number, client information, item number, description, quantity, and unit price. This sales receipt template also includes editable sample text — use the existing copy as a model for your own unique, customer-specific information.
You can find additional free bill of sale templates in this article.
Car Rental Receipt Template
Use this car rental receipt template to detail renter and lessee details (e.g., name, driver’s license number, address, etc.), vehicle info (e.g., VIN, make, model, color, year, fuel status, etc.), rental start and end dates, and the receipt date and number. Additionally, this template provides fields to specify inventory ID, odometer reading, rental duration, rent per hour, and line-item totals, as well as space for car owner customer signatures and dates.
Parking Receipt Template
This reusable template serves as a receipt-making tool for parking and parking-related services. Enter parking date, receipt number, amount received, received by, received from, and payment method details for customer-facing parking receipts. This receipt template is easy to use and includes everything you need to maintain accurate records of your issued parking receipts, as well as the details parkers need for expense reports.
Construction Receipt Template
Use this construction-specific receipt template to easily generate customer receipts. Enter client name and contact information, date of receipt, receipt number, date(s) of work, description of work, materials, rates, and the total. Additionally, this all-in-one construction receipt template features auto-calculating sections for total materials, total labor, subtotal, tax rate, and grand total. This construction receipt template doubles as an invoice, so that you can get paid for your hard work in a timely manner.
Daycare Receipt Template
Use this daycare receipt template to create receipts for any child care-related service you provide that requires you to itemize provider information, recipient (e.g., parent or guardian), start and end dates, receipt date, and receipt number. Enter the name of the child, date of care, drop-off and pick-up times, duration (hours), rate per hour, and the line-item total for each day of care.
This daycare receipt template is simple to use and allows you to factor in custom services (e.g., in-home daycare, shared nanny, au pair, babysitter, etc.). It also includes space for any remarks or instructions related to children’s behavior or any special terms related to the child care services you provide.
Donation Receipt Template
With this unique donation receipt template, create receipts that capture the details of donors’ contributions to your organization. For your donation receipts, enter the donation date, receipt number, received by, and donor name and contact information. Then, enter a description, quantity, unity value, and total value for each donated line item. Select the appropriate checkbox for whether the donation was an item, made in cash, or via check, credit card, or money order. This donation receipt template includes a perforated section at the bottom for you to separate a miniature receipt with the pertinent details to keep for your records.
Delivery Receipt Template
Designed specifically for delivery receipts, this easy-to-fill template provides space for contact information, recipient info, a description of the item or service purchased, quantity, pieces or packages, and total delivery amount. Use the designated spaces for recipient signature, date, and receipt number for accurate delivery-by-delivery record keeping.
Check out this article on purchase order templates for resources on issuing purchase orders (POs) once customers receive their goods and services.
Plumber Receipt Template
Reduce any delays in payment or red tape by providing your customers with a full description and history of your plumbing work. Use this comprehensive plumber receipt template to enter receipt date, work order number (if applicable), receipt number, client information, and any terms or remarks. A plumbing Labor section allows you to detail descriptions of labor, hours, rate, and total amounts for the job. A Materials section enables you to itemize materials quantities, unit costs, and line-by-line materials amounts.
Credit Card Receipt Template
This receipt template is the perfect match for a small business that needs to itemize its credit card-specific receipts. It includes sections for your company name, client or recipient, date, receipt number, customer number, salesperson, and credit card details. List items purchased, descriptions, quantities, unit price, and total amount. Additionally, the template offers a generous Remarks/Instructions section for any credit card-specific sale details that you would like to include on your customer receipts.
Online Receipt Template
Use this template to provide customers with receipts for online purchases or to fill out, download, and print for on-site transactions. Factor in purchase details, any discounts, tax rate, shipping and handling costs, and any other miscellaneous costs. You’ll find fields to note purchase-related remarks or instructions, who to make checks payable to, and contact details, should your customers have any questions about their purchase.
Tax Receipt Template
Use this tax receipt template with editable sample text as a record of tax payment on a purchase. The template provides space to include proof of tax payment on their purchases, including a detailed list of purchased items, the monetary subtotal, and the tax rate applied to a purchase total, including taxes. The template also includes space to list client information, date, receipt number, and amount paid — separate this section from the rest of the form for your tax-related record keeping.
Gift Receipt Template
Use this gift receipt template as an all-purpose solution to give customers a gift receipt and ensure that all purchased items are accurately recorded and available, in the event of a return. Upload your company logo and add the date, receipt number, salesperson, item numbers, and descriptions. The template auto-calculates the subtotal, and also provides space for you to enter the tax rate, shipping and handling costs, and the sale total amount. You can also customize the template with your company name, phone number, email address, and website.
Used Car Sales Receipt Template
Use this used car sales receipt template to give customers comprehensive receipts for buying a used vehicle. Enter purchase price details (e.g., sales price, options, destination charge, tile transfer fee, etc.), sales tax (e.g., trade-in tax deduction, tax rate, etc.), and non-taxable fees (e.g., registration, service contract, transaction fee, etc.). This template doubles as a vehicle loan amortization schedule, and allows you to calculate the number of payments, monthly interest rates, and monthly payments for your used automobile sales.
Use a free invoice template to itemize the services or products you provide to customers.
Business Receipt Template
Create timely and accurate receipts for all of your small business’s sales with this business receipts template. Upload your company logo and then enter your company contact details, date of sale, receipt number, and purchased items. The template provides totals for line-item purchases, and factors in any discounts, tax rate, shipping and handling costs, and any other business-related expenses before calculating the total sale amount.
Car Hire Receipt Template
Created specifically with car hire components in mind, this simple car hire receipt template includes everything you need to provide passengers with transportation receipts. Enter the date of the trip, amount paid, tip total, receipt number, passenger name, driver name, driver ID, and payment method. You can also add trip-specific information, including pick-up location, destination, total mileage, fare per mile, and balance due. This car hire receipt template includes three blank, fillable receipts per page, and can be used as a receipt book for your car hire service.
Loan Receipt Template
Use this loan receipt template to give borrowers details about loan terms, monthly interest, monthly payment, and interest total, as well as a comprehensive loan amortization schedule. The template provides customers with a visual schedule of the number of payments they need to make, the dates of payment, the beginning loan balance, scheduled payments, additional payments (if applicable), interest, principal balance, and current loan balance. The template also serves as a monthly receipt for received loan payments.
Payroll Receipt Template
Use this customizable payroll receipt template to create online or hardcopy versions of payroll receipts. The template serves as a pay stub and includes your business name, employee name, employee number, federal filing status, pay begin and end dates, and tax allowance information. Use the Pay and Hours sections to itemize the employee’s regular, overtime, holiday, vacation, and sick time hours. The template also breaks down gross pay, pre-tax withholdings (e.g., 401(k) contributions), post-tax deductions, payroll tax, and includes a Leave Type section to note time the employee has taken off.
What Is a Receipt Template?
Businesses can use a receipt template to create customer receipts. A receipt template provides a framework to record the purchase date, receipt number, product or service sold, client name, purchase description, subtotal, tax, and total purchase amount.
Whether you are a property manager or work in auto-sales, construction, car services, daycare, or another business sector, it’s essential to maintain accurate purchase records. Doing so ensures that you adequately log your sales and that your customers have substantial proof of their purchases. You can either fill out a form online and download it, or print and fill in a receipt template.
A receipt template typically includes the following sections:
- Receipt Date: Enter the date of purchase.
- Receipt Number: Include the receipt number for the purchase.
- Salesperson: Add the name of the salesperson who assisted the customer with the purchase.
- Client: Enter the name and contact information of the customer or client.
- Method of Payment: Select the method of payment the customer used for the purchase.
- Item Number: List the inventory or item number for each purchased product or service.
- Item Description: Provide a brief description for each purchase item or service.
- Quantity: Enter the quantity of purchased goods or services.
- Unit Price: Enter the price for the purchased item(s) or service(s).
- Subtotal: Review the subtotal for item(s) or service(s) the customer purchased and confirm that it is correct.
- Tax Rate: Enter the tax rate for the purchase (e.g., state sales tax).
- Shipping and Handling: Enter the shipping and handling rate(s) for the purchase.
- Total: Review the total amount for all purchased items or services to confirm it is correct.
- Remarks and Instructions: Add any notes or instructions related to the purchase.
Streamline Payment Processes with Receipt Templates in Smartsheet
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Discover a better way to connect your people, processes, and tools with one simple, easy-to-use platform that empowers your team to get more done, faster.
With Smartsheet, you can align your team on strategic initiatives, improve collaboration efforts, and automate repetitive processes, giving you the ability to make better business decisions and boost effectiveness as you scale.
When you wear a lot of hats, you need a tool that empowers you to get more done in less time. Smartsheet helps you achieve that. Try free for 30 days, today.