Project Status Report Templates

By Kate Eby | March 24, 2020 (updated May 22, 2023)

We’ve compiled the most useful project status report templates for project managers, executives, clients, and team members across a variety of industries, such as software, construction, and IT. 

Included on this page, you’ll find a project status report template with timeline, a project status report presentation template, a weekly project status report template, an Agile scrum status report template, and more. Plus, learn how to write a great project status report template and how to use a project status report template.

Simple Project Status Report Template

Simple Project Status Report Template

Download a Simple Project Status Report Template for
Excel | Microsoft Word

Ensure accurate and timely project reporting with this easy-to-use project status report template. The template allows you to enter your project's basic information, such as project name, reporting period, and project manager, as well as a project status summary that includes progress reports for completed work, upcoming tasks, and project milestones. Enter all details related to your project, share with your team, and monitor project components as they progress. This template is the perfect tool for project teams to report on project progress, from assigning action items to completing the project.

Project Status Report Template With a Timeline

Download a Project Status Report Template with a Timeline for
Excel | Microsoft Word | Smartsheet

Use this simple project status report template with a timeline to standardize your company’s project status reporting process. The template includes sections where you can record overall project status, a summary, milestones, project components, work accomplished, risks and roadblocks, key takeaways, and a project schedule. This status template also includes a visually rich project timeline and a project report card section, both of which give you real-time insight into a project’s status at a glance. This reusable template is available in as both an individual project status template and as a shareable presentation tool to bring others up to speed on a project’s status. 

To learn more about how to use project status reports, read this ultimate guide to project status reports.

Project Status Report Presentation Template

Project Status Report Template

Download the Project Status Report Presentation Template for PowerPoint

Keep project sponsors, team members, and stakeholders informed with this visually appealing project status report presentation template. Each slide contains compelling graphics to convey the status of each project component in an easy-to-understand way. By completing each slide of this template, you can ensure that you cover all project deliverables and proactively address any data related to each aspect of your project.

Daily Project Status Report Template

Daily Project Status Report Template

Download a Daily Project Status Report Template for 
Excel | Microsoft Word | Adobe PDF  

Keep your team and clients updated on your project's progress with this daily project report template. Designed to showcase in-depth, day-by-day project details, this customizable report keeps everyone looped in on the project’s daily progress. The template also includes sections to note the day’s overall progress and to describe any delays or incidents. It also ensures that all aspects of the project are accounted for.

Weekly Project Status Report Template

Download a Weekly Project Status Report Template for
Excel | Microsoft Word  

Use this customizable project status report template to get a week-by-week snapshot of your project’s development. This template allows you to enter and keep tabs on project information, including overall project status, resources, scope, work accomplished, risks and roadblacks, highlights, and key takeaways. Additionally, this template provides a graphically rich timeline that shows milestones, roadblocks, and more. 

Learn how to get the most out of your weekly status reports in this article on time-saving automatic weekly status reports.

Monthly Project Status Report Template

Monthly Project Status Report Template

Download a Monthly Project Status Report Template for
Excel | Microsoft Word

This monthly project status report template is the perfect tool to keep you and your team apprised of a project’s status on a month-by-month basis. Get the big picture of your project’s health and budget status, and use color-coding to see if project components are healthy, at risk, or halted. Stay proactive and organized, and keep track of every aspect of your project with this printable and shareable monthly project status report template.

Learn more about project tracking by reading this guide to project tracking and rollup.

Executive Project Status Report Template 

Executive Project Status Report Template

Download an Executive Project Status Report Template for
Excel | Microsoft Word

This executive project status report template offers a high-level view of your project's progress. Enter your company's project details, such as reporting period, report purpose, key milestones and accomplishments, financial overview, and key risks and issues. Monitor your project's progress and customize the document to fit your needs. This template is available in both spreadsheet and document formats, making it easy to customize and share with all stakeholders to ensure everyone is informed.

For more helpful project status templates, tips, and resources, see this collection of free, downloadable executive project status and project update templates.

Stoplight Project Status Report Template

Stoplight Project Status Report Template

Download a Stoplight Project Status Report Template for
Excel | Microsoft Word

This red-yellow-green project status template provides at-a-glance visibility into the health of your project as a whole — or any facet of the project. Based on the color of your project, you can tell if it is on track, is vulnerable to potential risk, or is facing a roadblock. Gain instant insight into your project’s all-around health with this template’s visually rich, holistic view.

IT Project Status Report Template

IT Project Status Report Template

Download an IT Project Status Report Template for
Excel | Microsoft Word | Adobe PDF

Because the rest of the company looks to its IT teams for technical solutions and expediency, IT needs a reliable method for tracking projects to deliver quality service to fellow employees. This IT-specific template is a perfect tool for tracking project status within a single, centralized document. With its unique ability to track multiple projects at once, this project status report template also provides space for a change request evaluation and a process resource evaluation, so you can close out your IT projects upon successful completion.

One-Page Project Status Report Template

One Page Project Status Report Template

Download a One-Page Project Status Report Template for
Microsoft Word | Adobe PDF | Smartsheet

This simple and efficient template helps you stay on top of your project's progress and ensures timely delivery by providing a concise and accurate report. With sections for stages, tasks, risks, and issues, you and your team can easily track and manage the project's progress. By using this editable template, you can collaborate effectively and deliver your project on time to the satisfaction of all stakeholders involved.

Agile Scrum Status Report Template

Agile Scrum Status Report Template

Download an Agile Scrum Status Report Template for
Excel | Google Sheets

Designed specifically for Agile software teams, this Agile scrum status report template helps scrum masters and project managers ensure timely completion of tasks by the end of each sprint. Enter each task's name, assigned team member, start and end dates, status (Not Started, In Progress, Complete, Overdue, or On Hold), and priority (High, Medium, or Low) in the Sprint Tasks section. The sprint data automatically populates into an easy-to-read task timeline gantt chart, providing a quick snapshot of the project's status for team members and stakeholders.

Multiple Project Status Report Template

Multiple Project Status Report Template

Download a Multiple Project Status Report Template for
Excel | Google Sheets

Keep track of multiple projects in one place with this comprehensive, multi-project status report template. Gain an immediate overview of each project and its status with this easy-to-use template. Checkboxes indicate project deliverables at risk, and default columns provide information on project status, priority, deadline, task, description, assigned to, deliverable, percentage completed, fixed cost, estimated hours, and actual hours. This easy-to-edit template allows you to add columns and rows to fit your project needs. Share it with stakeholders to ensure that everyone is up to date on multiple projects.

For more information on tracking multiple projects, read this comprehensive guide to managing multiple projects.

Construction Project Status Report Template

Construction Project Status Report Template

Download a Construction Project Status Report Template for
Excel | Microsoft Word

This customizable construction project status report template is designed for project managers, contractors, engineers, architects, and other construction project personnel to report on their project's progress. Enter each construction task or subtask name, assigned crew member, start and end dates, and relevant notes. The visually rich project timeline provides a dynamic representation of each task's progress, allowing clients and stakeholders to see the project's development at a glance.

How to Write a Strong Project Status Report Template

Successful project status report templates provide instant insight into project progress, and they clearly show which project components are on track or at potential risk and whether to expect any roadblocks. A customizable template enables you to modify the document to fit your needs, while also providing default text to guide project implementation and monitoring.

Though project status report template types vary, they include the following universal sections: 

  • Project Name: Enter the name of the project, and ensure that the title accurately represents the project to all stakeholders.  
  • Project Manager: Enter the name of the person responsible for keeping the project moving, checking milestones, and calling out risks. 
  • Period Covered: Enter the period of time the project will cover. 
  • Date of Completion: Enter an estimated date of completion (or actual project due date), so that all relevant stakeholders are clearly identified on the timeline. 

Additionally, project status reports often include the following project components: 

  • Budget: Enter the status of the project’s budget. Is it under, over, or on target? 
  • Schedule: Enter the status of the project schedule. Is it healthy or at risk, or does it face a roadblock? 
  • Quality: Enter the status of the project quality to indicate whether the project is heading for success or facing challenges. 
  • Scope: Enter the project scope, whether the initial scope was too large or too small, and if it needs to be reassessed.
  • Risks: Enter the status of any identified project risks. Have they been mitigated? Are they on track to become successful components of the project, or do they need to be abandoned altogether? 
  • Roadblocks: Enter the status of other factors that are interfering with a project’s success. What can be done to remedy the show-stopping risks these items pose? 

By filling out these sections at the start, you and your team will rest assured that, as the project progresses, there is a clear, single-source document tracking all stages of your project’s eventual success.

How to Use a Project Status Report Template

All project status report templates and dashboards on this page are editable and customizable. You can use their default sections and text to track project progress, but you can also alter these sections, default text, and color-coded dropdown lists to fit the specific needs of your project. For example, you can change "Project Manager" to "Product Owner" or replace the default "On Track" text with "Healthy" or "Success."

Additionally, all these project status report templates are shareable, so you can email them to coworkers, place them on a server, or add them to Google Drive. 

You can opt for Excel, Word, and PowerPoint templates in their native file format, or upload them to Google Drive and even save them as Sheets, Docs, and Slides files. 

No matter the type of project, project status templates provide a quick and easy way for you, your team, and stakeholders to gain insight into the project's scope, progress, and overall status. This helps ensure a successful project completion.

Make Better Decisions, Faster with Smartsheet Project Status Dashboards

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

 

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