Free Subscription and Membership Tracking Templates

By Andy Marker | October 24, 2022

We’ve compiled the most useful collection of subscription and membership tracking templates for all types of organizations, businesses, nonprofits, and individuals. 

Included on this page, you’ll find five essential subscription and membership tracking templates, including a simple subscription management template, a subscription management dashboard template, a monthly subscription tracking spreadsheet, a subscription business model template, and a membership tracker template. Plus, find helpful tips for using these templates.

Simple Subscription Management Template

Example Simple Subscription Management Template

Download a Sample Simple Subscription Management Template for 
Excel | Google Sheets

Download a Blank Simple Subscription Management Template for
Excel | Google Sheets  

Use this all-purpose subscription management template to keep track of your subscriptions and memberships. Enter the name of the subscribing organization or individual; the date they paid their fees; the amount, duration, and expiration date of their subscription; the renewal method, the renewal date, and any relevant notes. This template is the perfect solution for organizations, businesses, or individuals looking to keep track of current subscriptions or membership lists. Download this simple template to ensure that renewals hit all-time highs. 

For more resources and templates related to managing clients and customers, see this comprehensive collection of free client and customer list templates.

Subscription Management Dashboard Template

Example Subscription Management Dashboard Template

Download a Sample Subscription Management Dashboard Template for
Excel | Google Sheets

Download a Blank Subscription Management Dashboard Template for
Excel | Google Sheets

Keep track of all of your subscription and membership details with this visually dynamic subscription management dashboard template. The template includes dashboard-style details, including number of active subscribers, year-to-date net amount, churn rate, month-by-month subscription or membership adoption, new subscribers, average duration of subscriptions, and number of unsubscribers. This completely customizable template can help you and your organization optimize your subscription and membership numbers, resulting in a higher rate of subscriber duration, a lower churn rate, and higher subscription net amounts.

Monthly Subscription Tracking Spreadsheet

Monthly Subscription Tracking Spreadsheet

Download a Monthly Subscription Tracking Spreadsheet for 
Excel | Google Sheets 

Get month-by-month and annual subscription data with this monthly subscription tracking spreadsheet. For each subscriber, enter their name, indicate whether their subscription is a gift, and include their subscription type, subscription start date, date of last-shipped subscription material, subscriber address, and whether their subscription carries over to the next year. Once you populate the template with subscriber data, you or any team member can use this single-source template to get the most up-to-date details on your subscribers. 

Check out this list of free client intake templates and forms to ensure that you’re optimizing your new clients’ onboarding experience.

Subscription Business Model Template

Subscription Business Model Template

Download a Subscription Business Model Template for 
Excel | Google Sheets

Improve your subscriber retention rate with this easy-to-use subscription business model template. The template provides you with a big-picture view of your subscription success rates by tracking data such as the percentage of new members due to a free trial, free membership conversion rate, bill-through rate, average revenue per user (ARPU), monthly premium retention, and more. This fully customizable template helps ensure that you successfully account for all subscriber data so that you have a successful model for future subscription and membership campaigns. 

For more resources and templates on managing your subscribers, see this article with tips and best practices for mastering client management.

Membership Tracker Template

Membership Tracker Template

Download a Membership Tracker Template for 
Excel | Google Sheets

Track each member or subscriber with this comprehensive membership tracker template. For each member, list a membership level, whether or not they’re active, if their renewal fees are overdue, how long their membership has lasted, if they’re a new member, if renewal is pending, if their membership level has changed, and their membership level. This template is the perfect tool for gaining visibility into each member’s subscription or membership lifecycle and tracking any outstanding membership dues.

Use Smartsheet to Track Subscriptions and Memberships with Ease

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

 

 

 

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