Free Contingency Plan Templates

Smartsheet Contributor Joe Weller

March 25, 2021

Contingency plans offer organizations a proactive strategy for resuming daily functions and operations following unforeseen events. We’ve compiled the most useful contingency plan templates and tips on using them for various industries.

On this page, you'll find free contingency plan templates, including a simple contingency plan template, an emergency response and contingency plan template, and a business contingency plan template. Plus, learn how to use a contingency plan template.

Simple Contingency Plan Template

Simple Contingency Plan Template

Use this simple contingency plan template to help your organization return to daily operations after unforeseen circumstances. Find sections for business impact analysis (BIA), recovery strategies, plan development, and testing and exercises. By completing these areas, you can stress-test your contingency plan. Assign contingency plan tasks to team members. Share the document with stakeholders to keep everyone apprised of the organization’s fail-safe contingency plan. 

Download Simple Contingency Plan Template 

Microsoft Word | Adobe PDF | Smartsheet

For more resources on emergency response and contingency planning, see “Free Risk Management Plan Templates.”

Simple Contingency Plan Presentation Template

Simple Contingency Plan Template

Use this simple contingency plan presentation template to highlight the details of your contingency plan to your team members and other stakeholders. Slides include details for business impact analysis (BIA), recovery strategies, contingency plan development, and plan testing and exercises. It also includes a comprehensive version history slide including your presentation plan’s version, approved by, revision date, descriptions of changes, author, prepared by, and approved by sections. Keep everyone in the loop with this easy-to-use contingency plan presentation template. 

Download Simple Contingency Plan Template - PowerPoint

Emergency Response and Contingency Plan Template

Emergency Response and Contingency Plan Template

Identify your organization’s contingency plan strategies, and prioritize mission-critical operations processes with this template. You’ll find all major and minor steps in the emergency-response process, including risk strategies, business function recovery priorities, relocation strategies, recovery plans, and recovery phases. With this comprehensive, easy-to-use emergency response-specific template, you can accurately prepare for, as well as record the implementation and progress of, your contingency plan.

Download Emergency Response and Contingency Plan Template 

Microsoft Word | Adobe PDF 

For more resources on emergency response and contingency planning, see “Disaster Recovery Plan Templates.”

Information Technology (IT) Service Contingency Plan Template

Information Technology IT Service Contingency Plan Template

This easy-to-fill template focuses on keeping IT operations up and running in the event of a disruption. Use this template to document details of the scope, recovery objectives, recovery team, recovery strategy, and return-to-plan strategy of your IT department’s contingency plan. Be fully prepared for any incidents that cause downtime by using the proactive steps in this all-inclusive IT service continuity planning template. 

 

Download Information Technology (IT) Service Contingency Plan Template 

Microsoft Word | Adobe PDF | Google DocsSmartsheet

IT Service Contingency Plan Presentation Template

Informational Technology Service Contingency Plan Presentation

This easy-to-use information technology (IT) contingency plan presentation template is the perfect solution for presenting your IT contingency plan to key stakeholders. Slides include scope (service area, service offerings, and service areas that depend on the service at risk), recovery objectives (recovery time objectives, RTO; and recovery point objective, RPO), recovery team (service / role / function, responsibility, dependencies, and expected response time), and recovery strategy (initial recovery and overall recovery strategy). Easily gain buy-in from team members, management and other stakeholders with the all-in-one, IT-specific solution for outlining and refining your IT department’s service contingency plan.  

Download Information Technology (IT) Service Contingency Plan Template

PowerPoint | Smartsheet

 

Business Contingency Plan Template

Business Contingency Plan Template

Keep tabs on your organization’s comprehensive business contingency plan (BCP) with this distinctive business contingency plan template. It guides you through your business function recovery priorities, relocation strategy, alternate business site, recovery plan, recovery phase, records and backup details, restoration plan, recovery teams, and recovery procedures. This BCP template is useful for determining accurate planning and courses of action to ensure the success of your business’s contingency plan. 

Business Contingency Plan Template

Microsoft Word | PowerPoint | Adobe PDF | Smartsheet

Find more useful solutions and tools for business contingency planning by reading “Business Continuity Simplified.”

Business Contingency Framework Template

Business Contingency Framework Template

This visually geared, one-page template features a broad-strokes framework for performing a business impact analysis (BIA), along with working out your recovery strategy, plan development, and testing and exercises. You’re never far from the big-picture vision of your business contingency plan with this efficient one-page business contingency framework template, available in Microsoft Word, PDF, and presentation-friendly PowerPoint formats. 

Download Business Contingency Framework Template

Microsoft Word | PowerPoint | Adobe PDF | Google Docs | Google Slides

For more resources on business contingency planning, see “Free Business Continuity Plan Templates.”

Business Contingency Plan Template for Nonprofits

Business Contingency Plan Template for Nonprofits

This nonprofit-specific template provides everything you need to plan, execute, and test a successful contingency plan. A version history page includes contingency-plan version number, approved-by details, revision date, description of change, and author info for crucial revisions history. Enter the business function recovery priorities, relocation strategy, recovery plan and phases, restoration plan, and recovery details to ensure you’re meeting contingency benchmarks and providing a solid, quantifiable contingency plan for a nonprofit. 

Download Business Contingency Plan Template for Nonprofits

Microsoft Word | Adobe PDF

School Contingency Plan Template

School Contingency Plan Template

Use this school contingency plan template to create an overview of actionable items for an academic institution. This fully customizable, school-specific template guides you in documenting the specifics of contingency planning: recovery priorities, relocation strategy, recovery stages, records backup, restoration plan, and recovery procedures. Save this school contingency plan template as an individual file with customized entries or as a template to document the contingency plans of related institutions. 

Download School Contingency Plan Template

Microsoft Word | Adobe PDF

Small Business Contingency Plan Template

Small Business Contingency Plan Template

It’s critical for small businesses to have a comprehensive contingency plan that team members can reference in the event of a debilitating event or emergency. Designed specifically for small businesses, this template uses a pre-built, all-inclusive contingency plan to provide guidance for modestly sized organizations. Take the guesswork out of creating a contingency plan from scratch, and leverage the advantages of this small-business-specific template. 

Download Small Business Contingency Plan Template

Microsoft Word | Adobe PDF

SaaS Business Contingency Plan Template

SaaS Business Contingency Plan Template

Manage the entirety of your software-as-a-service (SaaS) business’s continuity planning with this comprehensive template. You’ll find sections for business function recovery priorities, relocation strategy, recovery plan, recovery phases, and more. Complete the sections for approved-by, title, and date details for every version of your plan to create a comprehensive version history. 

Download SaaS Business Contingency Plan Template

Microsoft Word | Adobe PDF

Contingency Plan Template for Healthcare Organizations

Contingency Plan Template for Healthcare Organizations

Healthcare organizations can use this contingency plan template as an all-in-one method for recording details about proposed or existing contingency plans. Use the allotted space to document recovery priorities, recovery plan, recovery phases, restoration plan, recovery teams, and recovery procedures. Use the streamlined layout of this healthcare-specific contingency plan template to keep your plan’s details organized and accurate. 

Download Contingency Plan Template for Healthcare Organizations

Microsoft Word | Adobe PDF

What Is a Contingency Plan Template?

A contingency plan template provides a step-by-step process to communicate actionable items in the event of a disaster or disruption and keep the business running. The document takes the guesswork out of emergency planning, so you can protect resources, minimize interruptions, and identify go-to team contacts. 

You can begin the contingency-planning process by completing a contingency plan template so that you’re adequately prepared. By recording accurate and thorough information to ready yourself for an emergency, you can determine your priorities, relocation strategy, and recovery plan details. A contingency plan also helps you plan your organization’s recovery phases, work to ensure records backup, create a restoration plan, establish a recovery team, and assign roles to key individuals. 

Sections of a Contingency Plan Template: 

  • Recovery Priorities: Enter contingency plan priorities, including recovering essential operations and restoring critical functions. 
  • Relocation Strategy: Add the relocation strategy when your contingency plan requires moving your primary services. 
  • Alternate Site: Document alternate site details when you determine the secondary site where you can continue operations. 
  • Recovery Plan: Enter the step-by-step recovery-plan details to get your organization operational again. 
  • Recovery Phases: List your organization’s contingency plan stages, including: 
    • Disaster Occurrence: Use this phase to identify what constitutes a disaster that requires your organization to activate the contingency plan. 
    • Plan Activation: In this phase, your organization puts your contingency plan into effect, which continues until your organization secures an alternate site and can relocate operations.
    • Alternate Site Operation: Operations continue at the secondary facility until you can restore them at the original site. 
    • Transition to Primary Site: The organization prepares to move operations back to the original site. 
  • Records Backup: Enter contingency plan details about how you’ll back up records and make them accessible in the event of a disaster or disruption. 
  • Restoration Plan: Add your plan for ensuring that all operations, records, etc., are able to be operational in the event of a facility disruption or disaster. 
  • Recovery Teams: List the recovery team(s) and members. Assign contingency plan tasks based on job role and title. 
  • Recovery Procedures: Enter details of specific activities or tasks required to adequately recover normal and critical operations. 

Additionally, a contingency plan template enables you to track changes to your plan through a section for version history, comprising the following data: 

  • Version: Enter the unique version number for the most up-to-date iteration of the plan. 
  • Approved By: Ensure that department heads or other stakeholders have approved the contingency plan. 
  • Revision Date: Provide the date when a substantial revision was made to your contingency plan. 
  • Description of Change: List details of the change(s) made to the plan. 
  • Author: Record the name of the plan’s primary author.

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These templates are provided as samples only. These templates are in no way meant as legal or compliance advice. Users of these templates must determine what information is necessary and needed to accomplish their objectives.

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